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Functional Assessment Clinical Assurance and Training Services (FACATS)

Department for Work & Pensions

This public procurement record has 6 releases in its history.

Award

02 Oct 2025 at 15:32

UK7 - Contract Details Notice
Award

28 Aug 2025 at 10:27

UK6 - Contract Award Notice
TenderUpdate

26 Jun 2025 at 17:24

UK4 - Tender Notice
Tender

18 Jun 2025 at 23:38

UK4 - Tender Notice
PlanningUpdate

04 Apr 2025 at 13:55

UK2 - Preliminary Market Engagement Notice
Planning

04 Apr 2025 at 13:50

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Department for Work & Pensions (DWP), a central government public authority, situated in London, United Kingdom, has successfully completed the procurement process for the "Functional Assessment Clinical Assurance and Training Services (FACATS)". The procurement, conducted through an open procedure, was awarded as a light touch contract, adhering to the Procurement Act 2023. The contract, valued at £1,525,000, was awarded to P&S Medical Education Limited, headquartered in Newcastle Upon Tyne. This initiative focuses on providing clinical assurance, annual training courses, and the development of educational materials related to functional and clinical assessments. The contract commenced on 10th September 2025 and is scheduled to run until 9th September 2028, with a possible extension of up to 12 months, contingent upon satisfactory performance and funding approval.

This contract represents a substantial opportunity for businesses involved in training services, especially those specialising in medical and health-related educational content. Companies with expertise in developing clinical quality assurance services will find this contract particularly appealing, as it requires a deep understanding of clinical guidelines and the ability to create engaging CPD materials. The involvement of large-scale operations such as P&S Medical Education Limited, who will be supplying these services, demonstrates the need for providers who can deliver comprehensive training programs and materials that align with national and international health standards. The contract also provides avenues for small to medium enterprises (SMEs) and value-driven organisations to participate, as indicated by the open procurement method and the encouragement of SME participation.

How relevant is this notice?

Notice Information

Notice Title

Functional Assessment Clinical Assurance and Training Services (FACATS)

Notice Description

OVERVIEW DWP commissions the provision of circa 2 million Assessments per year, which are conducted on behalf of DWP by Healthcare Professionals (HPs) employed by suppliers that were awarded Functional Assessment Service (FAS) Contracts (FAS Providers). These Assessments are used to help determine eligibility to certain disability related benefits including Personal Independence Payment (PIP), Universal Credit (UC), Employment Support Allowance (ESA) and other Specialist Benefits. The FAS Providers employ approximately 5,000 HPs to conduct Assessments on behalf of the DWP. To conduct Assessments, HPs are required to have appropriate knowledge of the clinical aspects and the functional effects of a wide range of health conditions and disabilities as well as specific knowledge of how to conduct the Assessments and the related policy. DWP owns a suite of benefit-related clinical Core Training and Guidance Materials (CTGM). The CTGM currently comprises a total of approximately 700 documents with a total of circa 30,000 pages. The CTGM is broken down into two categories, namely: a) CTGM relating to carrying out Assessments which accounts for the vast majority of documents. In addition to providing the guidance to HPs and Authority Clinicians when conducting Assessments, FAS Providers are also required to use the CTGM to inform and develop training programmes and associated materials for their circa 5,000 HPs. b) There are several CTGM documents for use by Authority Decision Makers. This category of CTGM includes guidance for Authority Decision Makers who determine eligibility for Attendance Allowance and Disability Living Allowance for Children. In addition, DWP engages approximately 200 Authority Clinicians who will also use the CTGM for reference. DWP is committed to ensuring clinical CTGM is annually reviewed and of the highest quality, evidence based, in-line with best practice and free from bias. CONTRACT SUBJECT-MATTER The following Services form the overall scope of Services required by the Authority under this procurement: a) Clinical QA Service - carrying out a review of the CTGM; b) Annual Clinical Training Course Service - delivering an annual clinical training course; c) Educational CPD Materials Service - developing educational CPD materials. The above Services are required to be delivered in accordance with: a) the relevant sections of the Specification; b) the relevant Service Levels; and c) the terms and conditions of the Contract. The Authority conducted the procurement for the award of this public contract as an open procedure in accordance with sections 20(1) and 20(2)(a) of the Procurement Act 2023 (PA2023) for the award of a light touch contract in accordance with section 9 of PA 2023.

Lot Information

Lot 1

Renewal: The Authority shall have the right to unilaterally extend the contract for a further period of up to 12 months (at the Authority's discretion and subject to governance approval, available funding and satisfactory performance) by giving the Supplier written notice of no less than 20 Working Days before the initial term of the Contract expires, unless terminated earlier in accordance with the provisions of the Contract.

Planning Information

GENERAL INFORMATION It is mandatory for any interested suppliers to register on the new CENTRAL DIGITAL PLATFORM which is part of the enhanced Find a Tender Service. DWP welcomes interest from all suitable suppliers, including SMEs and VCSEs. PRELIMINARY MARKET ENGAGEMENT 1) Questionnaire DWP will be issuing a questionnaire to suppliers who wish to participate in this preliminary market engagement. The questionnaire will ask suppliers for feedback on: (i) various aspects of the services DWP intends to procure; and, (ii) the previous experience of suppliers in delivering similar services. Questionnaire responses must be returned to DWP no later than 25 April 2025. DWP may follow up with individual suppliers to clarify responses in their questionnaire submissions. 2) Supplier Briefing Day The Supplier Briefing Day will be held via Teams. The date is to be confirmed but will be held between 22 – 24 April 2025. The duration is to be confirmed but is likely to be 3 to 4 hours between 9am and 5pm on the selected day. DWP’s Chief Medical Advisor will open the event outlining the purpose and objectives of this procurement and DWP’s procurement team will also attend to answer any questions from participating suppliers. Suppliers are required to register their interest to participate in this preliminary market engagement no later than 17 April 2025 by emailing professional.services@dwp.gov.uk detailing: (i) company registered name; (ii) company registered address; (iii) details of the company’s primary and secondary nominated representatives for this engagement (e.g. name, job title, email address and contact telephone numbers). DWP will close this preliminary market engagement on 2 May 2025.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04fd5e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/061841-2025
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

75 - Administration, defence and social security services

80 - Education and training services

85 - Health and social work services

CPV Codes

75310000 - Benefit services

75311000 - Sickness benefits

75313000 - Disability benefits

80500000 - Training services

80510000 - Specialist training services

80511000 - Staff training services

85000000 - Health and social work services

85100000 - Health services

85140000 - Miscellaneous health services

85141000 - Services provided by medical personnel

Notice Value(s)

Tender Value
£1,640,000 £1M-£10M
Lots Value
£1,640,000 £1M-£10M
Awards Value
£1,525,000 £1M-£10M
Contracts Value
£1,525,000 £1M-£10M

Notice Dates

Publication Date
2 Oct 202510 months ago
Submission Deadline
14 Jul 2025Expired
Future Notice Date
13 May 2025Expired
Award Date
20 Aug 20251 years ago
Contract Period
10 Sep 2025 - 9 Sep 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Department for Work & Pensions
Additional Buyers

Department for Work and Pensions

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1H 9NA
Postcode Area
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

P&S Medical Education Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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