Food Supply Tender for Academy Transformation Trust Schools

{
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    "date": "2025-12-15T13:55:58Z",
    "ocid": "ocds-h6vhtk-04fd9d",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PZZT-9217-WDTL",
            "name": "Academy Transformation Trust",
            "identifier": {
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                "locality": "Sutton Coldfield",
                "postalCode": "B73 6AZ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG31"
            },
            "contactPoint": {
                "name": "Jag Mann",
                "email": "tenders@attrust.org.uk"
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                "email": "procurement@attrust.org.uk"
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            "roles": [
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            "details": {
                "url": "https://www.academytransformationtrust.co.uk/",
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        },
        {
            "id": "GB-COH-01065559",
            "name": "CREED FOODSERVICE LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "01065559"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PLRQ-8269-MWQZ"
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            "address": {
                "streetAddress": "Unit S3 Narvik Way",
                "locality": "North Shields",
                "postalCode": "NE29 7XJ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKC22"
            },
            "contactPoint": {
                "email": "nicolahepworth@creedfoodservice.co.uk"
            },
            "roles": [
                "supplier"
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            "details": {
                "url": "https://www.creedfoodservice.co.uk/",
                "scale": "large",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        }
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    "buyer": {
        "id": "GB-UKPRN-10039859",
        "name": "Academy Transformation Trust"
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    "tender": {
        "id": "ATT004",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Food Supply Tender for Academy Transformation Trust Schools",
        "description": "Provision and distribution of fresh, chilled, frozen and ambient food and beverages to 21 academies (primary & secondary), including dairy, meat, bakery, produce, dry goods, frozen lines and drinks. Service includes multi-site scheduled deliveries, quality assurance, food safety compliance and sustainability reporting. Estimated maximum value (full potential term incl. options): PS4,500,000 (incl. VAT). Pricing model: Basket pricing with indexed adjustments; category-based discount structure; delivery charges included. Note on valuation: Actual expenditure varies with pupil numbers, menus and commodity markets. The value is an estimate for transparency and reflects ATT-wide demand forecasts and published price mechanisms. This notice is being published after contract commencement due to an administrative oversight during a staffing transition. The delay was not intentional and occurred while responsibilities were being reassigned. The contracting authority has taken steps to strengthen internal controls to ensure timely publication of future notices.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "15000000",
                        "description": "Food, beverages, tobacco and related products"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 4500000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "The procurement process will commence with an initial shortlisting stage based on a Procurement Specific Questionnaire (PSQ). Interested suppliers will be required to complete and submit the PSQ, which will be evaluated against predetermined criteria to assess their suitability, capability, and experience. Following the shortlisting stage, selected suppliers will be invited to participate in the tendering process. This may involve multiple rounds of tender submissions, during which negotiations will be conducted to refine bids and enhance value for the academy trust. The award criteria may also be refined during this stage to ensure alignment with the trust's objectives and requirements. This approach ensures a competitive and transparent process, allowing for engagement with suppliers to achieve the best possible outcome for the food supply contract."
        },
        "mainProcurementCategory": "goods",
        "aboveThreshold": true,
        "submissionMethodDetails": "All submissions for the tender, including the Pre-Selection Questionnaire (PSQ) and registration of interest, must be sent to: tenders@attrust.org.uk You can find Academy information here: https://www.academytransformationtrust.co.uk/",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
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        "expressionOfInterestDeadline": "2025-04-18T23:59:59+01:00",
        "awardPeriod": {
            "endDate": "2025-07-03T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "complete",
                "value": {
                    "amountGross": 4500000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2025-08-01T00:00:00+01:00",
                    "endDate": "2028-08-01T23:59:59+01:00",
                    "maxExtentDate": "2030-08-01T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract may include options for extension beyond the initial contract period, subject to supplier performance, continued value for money, and the evolving needs of the Academy Transformation Trust. Any potential extensions will be exercised at the trust's discretion and in accordance with procurement regulations."
                },
                "hasOptions": true,
                "options": {
                    "description": "The contract may allow for modifications in response to changes in food supply requirements, government nutritional guidelines, or sustainability initiatives. This could include the introduction of new product lines, adjustments in delivery schedules, or enhancements in service levels to better meet the needs of the 21 academies. Further flexibility may be incorporated to accommodate fluctuations in demand, such as increased student numbers, menu changes, or unforeseen circumstances affecting supply chains. Any such adjustments will be managed within the scope of the contract and in line with agreed terms."
                }
            }
        ],
        "lotDetails": {
            "noLotsDivisionRationale": "The Academy Transformation Trust has opted not to divide this procurement into lots, as appointing a single supplier for the full scope of food and beverage supply will ensure greater efficiency, consistency, and ease of contract management. A single-supplier approach will allow for streamlined communication, simplified ordering processes, and uniform quality standards across all 21 academies. Managing multiple suppliers through separate lots would introduce additional administrative complexity, potential inconsistencies in supply and pricing, and increased logistical challenges. By consolidating the contract under one supplier, the trust can achieve economies of scale, enhance supply chain reliability, and maintain a cohesive approach to food provision across all its academies."
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "013205-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/013205-2025",
                "datePublished": "2025-04-04T16:12:16+01:00",
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        "recurrence": {
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                    "startDate": "2030-08-01T23:59:59+01:00"
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    },
    "language": "en",
    "awards": [
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            "id": "1",
            "status": "active",
            "mainProcurementCategory": "goods",
            "suppliers": [
                {
                    "id": "GB-COH-01065559",
                    "name": "CREED FOODSERVICE LIMITED"
                }
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                    "deliveryAddresses": [
                        {
                            "region": "UKC",
                            "country": "GB",
                            "countryName": "United Kingdom"
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                        {
                            "region": "UKD",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        },
                        {
                            "region": "UKE",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        },
                        {
                            "region": "UKF",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        },
                        {
                            "region": "UKG",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        },
                        {
                            "region": "UKH",
                            "country": "GB",
                            "countryName": "United Kingdom"
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                        {
                            "region": "UKI",
                            "country": "GB",
                            "countryName": "United Kingdom"
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                            "countryName": "United Kingdom"
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            "title": "Food Supply Tender for Academy Transformation Trust Schools",
            "status": "active",
            "period": {
                "startDate": "2025-09-19T00:00:00+01:00",
                "endDate": "2028-08-01T23:59:59+01:00",
                "maxExtentDate": "2030-08-01T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "Description of extension: The contract includes one optional extension of up to 24 months. This extension may be exercised under the following circumstances: - Supplier performance meets agreed KPIs and service standards. - Continued value for money is demonstrated. - Operational continuity is required (e.g., pupil meal provision across all academies). - Market conditions or re-procurement timing make immediate retendering impractical. The decision to exercise the extension will be subject to review and approval by the Trust before the end of the initial term. Services commenced 01/08/2025 under award; contract executed 19/09/2025."
            },
            "value": {
                "amountGross": 4500000,
                "currency": "GBP"
            },
            "aboveThreshold": true,
            "dateSigned": "2025-09-19T00:00:00+01:00",
            "documents": [
                {
                    "id": "A-9174",
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                    "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-9174",
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                    "noticeType": "UK7",
                    "description": "Contract details notice on Find a Tender",
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            "agreedMetrics": [
                {
                    "id": "1",
                    "title": "Delivery reliability",
                    "description": "100% of missed or failed deliveries resolved by 10am the next working day. If not met, applicable credits or cashback must be provided.",
                    "observations": [
                        {
                            "id": "frequency",
                            "period": {
                                "durationInMonths": 6
                            }
                        }
                    ]
                },
                {
                    "id": "2",
                    "title": "Account Management",
                    "description": "Regular communication and availability of a dedicated account manager with meetings as required by the Trust. Active relationship management expected.",
                    "observations": [
                        {
                            "id": "frequency",
                            "period": {
                                "durationInMonths": 6
                            }
                        }
                    ]
                },
                {
                    "id": "3",
                    "title": "Product Sourcing",
                    "description": "Supply of accredited food brands at competitive prices. Must be evidenced in pricing and product range.",
                    "observations": [
                        {
                            "id": "frequency",
                            "period": {
                                "durationInMonths": 6
                            }
                        }
                    ]
                },
                {
                    "id": "4",
                    "title": "Allergen Compliance",
                    "description": "100% of products to have full and accurate allergen information in line with Natasha's Law and Food Information Regulations. Non-compliance may lead to contract review.",
                    "observations": [
                        {
                            "id": "frequency",
                            "period": {
                                "durationInMonths": 6
                            }
                        }
                    ]
                },
                {
                    "id": "5",
                    "title": "Product Quality",
                    "description": "Maximum 2% monthly rejection rate due to quality, damage, or expired stock. Rejected items must be replaced or credited.",
                    "observations": [
                        {
                            "id": "frequency",
                            "period": {
                                "durationInMonths": 6
                            }
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}