Planned and Reactive Maintenance Services

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    "id": "ocds-h6vhtk-04fe2b-2025-06-11T15:49:43+01:00",
    "date": "2025-06-11T15:49:43+01:00",
    "ocid": "ocds-h6vhtk-04fe2b",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PMTB-3924-HHTH",
            "name": "Salisbury City Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PMTB-3924-HHTH"
            },
            "address": {
                "streetAddress": "The Guildhall, Market Place",
                "locality": "Salisbury",
                "postalCode": "SP1 1JH",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKK15"
            },
            "contactPoint": {
                "email": "procurement.support@hants.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://salisburycitycouncil.gov.uk/",
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-03920337",
            "name": "Corrigenda Ltd",
            "identifier": {
                "scheme": "GB-COH",
                "id": "03920337"
            },
            "address": {
                "streetAddress": "1490 Parkway, Solent Business Park",
                "locality": "Whitely",
                "postalCode": "PO15 7AF",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ36"
            },
            "contactPoint": {
                "email": "salespipe@corrigenda.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "https://www.corrigenda.co.uk/",
                "scale": "large",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PMTB-3924-HHTH",
        "name": "Salisbury City Council"
    },
    "planning": {
        "noEngagementNoticeRationale": "A tender for this has already been undertaken and not awarded under the PCR 2015"
    },
    "tender": {
        "id": "EX26833",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Planned and Reactive Maintenance Services",
        "description": "Salisbury City Council (the Authority) are seeking a suitable supplier for the provision a a maintenance and repair service to cover the above list as well as undertake various smaller Pre-Planned Maintenance (PPM) works / services on their estate, including listed building, work offices and public spaces, as listed below: * Planned and reactive maintenance, including: * Provision of a 'one stop shop' for works and repairs * Electrical, plumbing etc * Footpaths * Buildings (including listed buildings) * Public conveniences * Parks and Open Spaces",
        "status": "complete",
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                "id": "1",
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                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    }
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                        "region": "UKK15",
                        "country": "GB",
                        "countryName": "United Kingdom"
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                        "country": "GB",
                        "countryName": "United Kingdom"
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                "relatedLot": "1"
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        "value": {
            "amountGross": 3840000,
            "amount": 3200000,
            "currency": "GBP"
        },
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        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "submissionMethodDetails": "https://in-tendhost.co.uk/hampshire/aspx/Home",
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        "tenderPeriod": {
            "endDate": "2025-05-07T14:00:00+01:00"
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        "enquiryPeriod": {
            "endDate": "2025-04-21T17:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2025-05-26T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "complete",
                "value": {
                    "amountGross": 3840000,
                    "amount": 3200000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "The award will be made on a Price per Quality Point (PpQP) method using the below calculation: Suppliers submitted price / number of quality points scored = Final PpQP",
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality criterion 1",
                            "description": "There are a maximum of 1650 points available."
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "technical",
                            "description": "ISO9001 or equivalent ISO14001 or equivalent ISO45001 or equivalent"
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2025-07-01T00:00:00+01:00",
                    "endDate": "2028-06-30T23:59:59+01:00",
                    "maxExtentDate": "2030-06-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "There is 1 contract extension with a maximum duration of 2 years and 0 month, and a value ex VAT of PS 1,280,000"
                }
            }
        ],
        "lotDetails": {
            "noLotsDivisionRationale": "The use of lots will mean the contract management of multiple suppliers, which may pose risk to contract liability and management or make the requirement disproportionately expensive to manage."
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "013418-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/013418-2025",
                "datePublished": "2025-04-07T14:29:46+01:00",
                "format": "text/html"
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            {
                "id": "013441-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/013441-2025",
                "datePublished": "2025-04-07T15:12:28+01:00",
                "format": "text/html"
            },
            {
                "id": "031621-2025",
                "documentType": "tenderCancellationNotice",
                "noticeType": "UK12",
                "description": "Procurement termination notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/031621-2025",
                "datePublished": "2025-06-11T15:49:43+01:00",
                "format": "text/html"
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        ],
        "contractTerms": {
            "financialTerms": "Any disputes can be raised by contacting the SCC officer raising the PO in the first instance. If that does not resolve the dispute, the dispute will be escalated up the management chain. Invoices will be invalid if they are dated or dispatched before the goods or services have been received or accepted."
        },
        "riskDetails": "Previous failed tender The previous tender, EX26418, was not awarded due to disproportionate award criteria in the selection questionnaire. This could result in frustrations from bidders, Clear communication with them will be key to preventing frustrations escalating Estimated costs won't cover unexpected / undiscovered emergency work this will need to be managed by regular meeting with suppliers and the Authority to deem what is the appropriate course of action. A contingency figure will be built into the contract for any potential cost rises over the contractual period. Specification development The Authority have noted that the internal expertise to build a specification does not exist within the Authority. HCC will provide an output specification to use as a base and the Authority will need to review and accept whether they will deem it fit for purpose. The risk will be acknowledged and accepted by the Authority. This is considered high risk and has the potential to result in a failed tender or the award to a supplier who may not be able to meet the needs of the Authority. No Legal input SCC have not used any legal input in this tender, and will use standard JCT terms and conditions."
    },
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    "bids": {
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                "relatedLot": "1"
            },
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                "id": "4",
                "measure": "vcseFinalStageBids",
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                "relatedLot": "1"
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    "awards": [
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            "status": "cancelled",
            "date": "2025-05-21T00:00:00+01:00",
            "value": {
                "amountGross": 3840000,
                "amount": 3200000,
                "currency": "GBP"
            },
            "mainProcurementCategory": "services",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-COH-03920337",
                    "name": "Corrigenda Ltd"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "50000000",
                            "description": "Repair and maintenance services"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKK15",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
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                }
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            "standstillPeriod": {
                "endDate": "2025-06-03T23:59:59+01:00"
            },
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            },
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            "renewal": {
                "description": "There is 1 contract extension with a maximum duration of 2 years and 0 month, and a value ex VAT of PS 1,280,000"
            },
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                    "datePublished": "2025-05-22T16:21:40+01:00",
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            "assessmentSummariesDateSent": "2025-05-22T00:00:00+01:00",
            "milestones": [
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                    "type": "futureSignatureDate",
                    "dueDate": "2025-06-17T23:59:59+01:00",
                    "status": "scheduled"
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            ],
            "statusDetails": "Decision taken to abandon tender due to the need for a revised specification and approach.",
            "finalStatusDate": "2025-05-27T00:00:00+01:00"
        }
    ]
}