Tender

Weston Village Hall Changing Rooms Refurbishment Project

WESTON WITH GAYTON PARISH COUNCIL

This public procurement record has 2 releases in its history.

TenderCancellation

15 Jul 2025 at 10:51

UK12 - Procurement Termination Notice
Tender

07 Apr 2025 at 13:58

UK4 - Tender Notice
Summary of the contracting process

Weston with Gayton Parish Council sought bids for the refurbishment of the changing rooms at the Weston Village Hall, classified under the works industry category including electrical, plumbing, and building completion works. The procurement process, initially at the tender stage, was abruptly cancelled as of 15th July 2025. The Parish Council, located in Stafford, UK, provided detailed tender specifications with a procurement method of open competition under the UK’s sub-central government regulations. Although the tender period was set to end on 22nd May 2025, the process encountered an unforeseen termination, following prior planning stages documented from April 2025.

This tender represented a significant opportunity for businesses in renovation and construction sectors, particularly those specialising in public sector environments, capable of project management, and equipped to provide all necessary tools and insurance coverages. Small and medium-sized enterprises (SMEs) with experience in delivering complex refurbishment projects stood to benefit. The tender's cancellation, however, highlights the importance of grant application success, and adept budget and project timeline deliverability to align with public funding criteria. Businesses seeking future opportunities with the Parish Council should remain mindful of aligning service offers with governmental and community needs.

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Notice Information

Notice Title

Weston Village Hall Changing Rooms Refurbishment Project

Notice Description

*Please Note - previous notice issued on Contract Finder platform was issued in error due to recently updated Procurement Act 2023. Weston with Gayton Parish Council is seeking to commission a suitably qualified and experienced company for the project management and renovation of the Village Hall changing rooms. Please note Weston with Gayton Parish Council are applying for a grant towards funding the Weston Village Hall changing rooms refurbishment project. If the grant application is successful the contract start date will then be confirmed with the successful applicant. All personal protective equipment, machinery and tools must be provided by the contractor. The successful applicant must be able to provide a fully managed service regarding the contract and provide one main point of contact within the organisation who will project manage the contract. For further details please see available tender document. Please contact us if you require any further information. clerk@westongayton-pc.gov.uk. Floor plan and photos of the changing rooms are available here: https://1drv.ms/f/c/d6e4c65ed1171ec2/EpXZQcLIG55Gs6yk-oCPyXIBSLwm72gHxJYy1d8Dd7gIGA?e=Xm21lE Clerk to Weston with Gayton Parish Council 244 Sandon Road Stafford ST16 3HL Preference will be given to contractors who can show that those working on the contract have previous experience of working in, or an understanding of the special needs of, a public sector environment. They should be professional and courteous in dealings with public. Please note Weston with Gayton Parish Council are applying for a grant towards funding the Weston Village Hall changing rooms refurbishment project. If the grant application is successful the contract start date will then be confirmed with the successful applicant. For any queries/further information, please contact the Clerk, Mrs. Beth Nicholls. Tel. No. 07594 00259 or email clerk@westongayton-pc.gov.uk Information to submit with Tender Suppliers must be able to provide evidence of: * Public Liability Insurance * Product Liability Insurance * Employers Liability Insurance * Professional Indemnity Insurance * Itemised quotation from Schedule of work (appendix 1). * All unit rates and prices must be quoted in PS Sterling, exclusive of VAT and inclusive of all costs associated with the service. No Tender will be considered if it is received after the date and time specified, unless the Council, at its sole discretion, extends the closing date and time specified in writing.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04fe34
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/039898-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

CPV Codes

45310000 - Electrical installation work

45330000 - Plumbing and sanitary works

45400000 - Building completion work

Notice Value(s)

Tender Value
£33,000 Under £100K
Lots Value
£33,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Jul 20257 months ago
Submission Deadline
22 May 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Jun 2025 - 1 Jul 2026 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WESTON WITH GAYTON PARISH COUNCIL
Additional Buyers

MISSING

Contact Name
Beth Nicholls
Contact Email
clerk@westongayton-pc.gov.uk
Contact Phone
+447594002590

Buyer Location

Locality
STAFFORD
Postcode
ST16 3HL
Post Town
Stoke-on-Trent
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG24 Staffordshire CC
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Stafford
Electoral Ward
Coton
Westminster Constituency
Stafford

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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