RMS Gen 2

THE POLICE, FIRE AND CRIME COMMISSIONER FOR ESSEX

There is 1 contract in this contracting process.

Summary of the contracting process

The Police, Fire and Crime Commissioner for Essex, in collaboration with several other regional police forces, has initiated a tender process to procure a replacement Records Management System (RMS) titled "RMS Gen 2". This procurement primarily falls under the services industry category, including records management and content management software development services. The 7 participating forces are Essex, Norfolk, Suffolk, Kent, Bedfordshire, Cambridgeshire, and Hertfordshire. The procurement process will be managed using an open and flexible competitive procedure. Key dates to note are the enquiry period ending on 29 April 2025, and the deadline for expressions of interest set for 6 May 2025. The contract is projected to start on 1 August 2026 and can potentially extend up to 31 July 2041 if renewal options are exercised.

This tender represents an excellent opportunity for businesses in the software development, particularly those specialising in records or content management systems. Suitable businesses could range from large established firms with significant experience in handling complex, large-scale implementations to niche providers with expertise in interoperable, secure, and efficient systems. The procurement involves a substantial gross value of £540,000,000, offering significant potential for business growth. Companies able to address challenges like performance, cybersecurity, and data integration stand to benefit greatly by becoming a key supplier for multiple UK police forces.

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Tender

RMS Gen 2

THE POLICE, FIRE AND CRIME COMMISSIONER FOR ESSEX

Contract Timeline

Publication Date

9th April 2025 09:43:53 AM
Contract Summary

This project will look to procure a replacement Records Management System, for the following 7 Forces; Beds, Cambs, Herts, Kent, Essex, Norfolk & Suffolk. The current RMS is widely used as a day-to-day business tool covering the functions of Investigation (Crime) Management; Intelligence and Defendant Management (Custody and Case Preparation). This is a critical system for Forces.
Contract Details

Open Contracting ID

ocds-h6vhtk-04ff66

Publication Source

Find a Tender Service

Procurement Stage

Tender

Procurement Method

Open

Procurement Method Details

Competitive Flexible Procedure

Procurement Category

Services

Tender Suitability

Framework / DPS

Framework
Contract Classification

CPV Code(s)

CPV Division(s)
Awarding Authority

THE POLICE, FIRE AND CRIME COMMISSIONER FOR ESSEX

Buyer Name

Buyer Email

esther.beaumont@essex.police.uk

Buyer Phone

Buyer Address

Harpenden Police Station, 13 Vaughan Road

Harpenden

AL5 4GZ

United Kingdom

View contract on Find a Tender Service

RMS Gen 2

THE POLICE, FIRE AND CRIME COMMISSIONER FOR ESSEX

Contract Timeline

Contract Summary

Contract Details

Contract Classification

Awarding Authority