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RMS Gen 2

The Police, Fire and Crime Commissioner for Essex

This public procurement record has 1 release in its history.

TenderCancellation

29 Aug 2025 at 07:11

UK12 - Procurement Termination Notice
Summary of the contracting process

The Police, Fire and Crime Commissioner for Essex, alongside various collaborating police authorities, initiated a procurement process for a replacement Records Management System titled "RMS Gen 2". This project, identified as ocid ocds-h6vhtk-04ff66, is intended for the forces including Essex, Kent, Cambridgeshire, Norfolk and Suffolk. Initially launched on 9th April 2025, with an expression of interest deadline set for 6th May 2025, the procurement aimed to establish a long-term framework agreement providing essential services across multiple UK regions. Despite proceeding to the tender stage, the project encountered a cancellation notice published on 29th August 2025, the evaluation process having revealed unintended outcomes impacting price considerations. Procurement was undertaken through an open, competitive flexible procedure, highlighting its critical nature and extensive planning required for implementation across several regions of the UK.

This tender presented substantial growth opportunities for businesses specialising in records management, content management software development, and associated system solutions. Companies with expertise in implementing large-scale, interoperable systems optimised for public sector efficiency and accuracy would find this framework particularly suitable. Moreover, businesses capable of delivering robust security and cybersecurity measures, facilitating seamless integration with existing force systems, and ensuring accessibility and ease of use would be well-positioned to compete successfully. The projected contract value of up to £540 million indicates potential high-value engagements for a selected supplier, reinforcing the significance of innovation and quality assurance in successfully meeting the tender requirements.

How relevant is this notice?

Notice Information

Notice Title

RMS Gen 2

Notice Description

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04ff66
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/052246-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions
CPV Codes

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Aug 202512 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Cancelled
Lots Status
Cancelled
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Police, Fire and Crime Commissioner for Essex
Additional Buyers

The Police and Crime Commissioner for Bedfordshire

The Police and Crime Commissioner for Cambridgeshire

The Police and Crime Commissioner for Hertfordshire

The Police and Crime Commissioner for Kent

The Police and Crime Commissioner for Norfolk

The Police and Crime Commissioner for Suffolk

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HARPENDEN
Postcode
CM8 3HB
Postcode Area
Chelmsford
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH34 Essex Haven Gateway
Delivery Location
Not specified
Local Authority
Braintree
Electoral Ward
Silver End & Cressing
Westminster Constituency
Witham

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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