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Provision of an Energy Assessor & Energy Performance Certificates Including Occupancy Assessments, Property Condition Reports To Form Retrofit Assessments

East Renfrewshire Council

This public procurement record has 2 releases in its history.

Award

10 Jul 2025 at 15:04

Award Notice
Tender

10 Apr 2025 at 10:05

Tender Notice
Summary of the contracting process

East Renfrewshire Council has completed a procurement process for the provision of energy assessment services, including Energy Performance Certificates (EPC), Occupancy Assessments, and Property Condition Reports for retrofitting purposes. The contract, awarded under the open procedure, was aimed at ensuring that all tenanted properties meet statutory energy performance standards. The scope of the contract, with a value of £220,000, covered the East Renfrewshire area (region UKM83) and included options for a 2x12 month extension. The contract, initially tendered on 10 April 2025 and concluded on 10 July 2025, falls under the services category of energy-efficiency consultancy (CPV: 71314300). The bidding process demanded adherence to several performance and financial criteria, including prompt payment practices and insurance coverages, with submissions evaluated for quality and price.

This contract presents valuable growth opportunities for businesses specialising in energy efficiency consultancy, particularly those with expertise in EPC and retrofit assessments. Suitable candidates included SMEs with established supply chains and robust financial practices. Companies poised to benefit are those capable of addressing the evolving demands of statutory energy assessments in line with potential regulatory reforms, ensuring resilience and sustainability within their operations. This tender encouraged the involvement of contractors demonstrating a commitment to community benefits and fair working practices, making it an attractive opportunity for businesses looking to enhance their community engagement and sustainability credentials.

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Notice Information

Notice Title

Provision of an Energy Assessor & Energy Performance Certificates Including Occupancy Assessments, Property Condition Reports To Form Retrofit Assessments

Notice Description

Requirement for suitably qualified companies for the provision of Energy Performance Certificates (EPC) to ensure the council meets the statutory obligations that all tenanted properties must have a valid EPC. The contract will also allow for Occupancy Assessments and Property Condition Reports to form a Retrofit Assessment. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this OJEU Contract Notice when completing the SPD in PCS-T. The Value shown in this notice is excluding VAT

Lot Information

Lot 1

Sole supplier framework for the provision of Energy Performance Certificates (EPC) to ensure the council meets the statutory obligations that all tenanted properties must have a valid EPC. The contract will also allow for Occupancy Assessments and Property Condition Reports to form a Retrofit Assessment. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this OJEU Contract Notice when completing the SPD in PCS-T. The Value shown in this notice is excluding VAT The total budget indicated below of 220,000 GBP for the duration of the contract including the 2 x 12 extension periods. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016. Quality weighting above are sub weighting and the overall weighting for quality is 30%.

Renewal: option to extend by up to 2 x 12 month periods

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-050052
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/039016-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71314300 - Energy-efficiency consultancy services

Notice Value(s)

Tender Value
£220,000 £100K-£500K
Lots Value
£220,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£220,000 £100K-£500K

Notice Dates

Publication Date
10 Jul 20251 years ago
Submission Deadline
19 May 2025Expired
Future Notice Date
Not specified
Award Date
19 Jun 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
Possibly after the 2 x 12 month options to extend are used or the 24 month framework duration

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
East Renfrewshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GIFFNOCK
Postcode
G46 6UG
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM83 Inverclyde, East Renfrewshire, and Renfrewshire
Local Authority
East Renfrewshire
Electoral Ward
Giffnock and Thornliebank
Westminster Constituency
East Renfrewshire

Supplier Information

Number of Suppliers
1
Supplier Name

retrofit associates

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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