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M&E and Building Maintenance Services

The Police and Crime Commissioner for Warwickshire

This public procurement record has 6 releases in its history.

AwardUpdate

31 Mar 2026 at 14:40

UK7 - Contract Details Notice
AwardUpdate

31 Mar 2026 at 14:07

UK7 - Contract Details Notice
Award

31 Mar 2026 at 11:07

UK7 - Contract Details Notice
AwardUpdate

06 Oct 2025 at 14:37

UK6 - Contract Award Notice
Award

06 Oct 2025 at 14:25

UK6 - Contract Award Notice
Tender

10 Apr 2025 at 11:53

UK4 - Tender Notice
Summary of the contracting process

The Police and Crime Commissioner for Warwickshire has awarded a contract for the provision of M&E and building maintenance services across its police estate. The contract, established under the Procurement Act 2023, encompasses a broad range of services including planned, statutory, remedial, and reactive maintenance as well as building fabric management, equipment management, and minor building works. The competitive flexible procedure comprised stages from participation to final offer, ensuring transparent procurement practices. Situated in Warwickshire, the contract period begins on 1 April 2026 and runs until 31 March 2029, with potential extension options up to 2031. The arrangement, valued at approximately £8.6 million gross, includes key performance indicators to monitor service performance and compliance throughout the term.

This tender presents significant growth opportunities for businesses specialising in repair, maintenance, and facilities management within the construction and building services industries. Large enterprises like GRAHAM Asset Management Ltd may find the scope particularly relevant to their capabilities, given the comprehensive nature of services required, including mechanical and electrical asset maintenance and management. Suppliers in the sector who can offer robust reactive maintenance services and who have expertise in compliance with statutory and internal standards will find this contract well-suited to their business model. The inclusion of fire and security asset maintenance underlines the priority given to critical infrastructure management within public sector contracts, providing a stable and recurring revenue stream for successful bidders.

How relevant is this notice?

Notice Information

Notice Title

M&E and Building Maintenance Services

Notice Description

This notice relates to a Contract AWARD under the Procurement Act 2023. It is NOT a call for competition. The Police & Crime Commissioner for Warwickshire has awarded a contract for the provision of building maintenance services across the Warwickshire Police estate. The scope of the requirement includes but is not limited to: * Planned Maintenance of mechanical & electrical assets and plant. * Statutory Maintenance * 24/7 Reactive Maintenance Service including call centre facilities and remote management of all reactive calls and engineer dispatch * Remedial Maintenance * Building Fabric Maintenance * Minor Building Works Projects * Support to Minor Office Moves * Equipment, Materials and Consumables Management * Documentation & Record Keeping including all certification and compliance records for all systems including Force CAFM system. The requirement was tendered as a single lot under the Procurement Act 2023 following an above threshold competitive flexible procedure comprising the following stages: * Stage 1 - Participation * Stage 2 - Tender * Stage 3 - Dialogue * Stage 4 - Best & Final Offer * Stage 5 - Contract Award The contracting authority confirms that it has completed Conflict of Interest Assessments in accordance with Sections 81-83 of the Procurement Act 2023, which require contracting authorities to identify, review and mitigate actual, potential, and perceived conflicts of interest throughout a covered procurement. The authority further confirms that it will continue to review, update and complete Conflict of Interest assessments at all required points in line with its ongoing obligations under Section 83 of the Act. This process ensures that any actual, potential or perceived conflicts are identified, recorded and appropriately mitigated to safeguard the integrity of the procurement and to ensure fair and impartial decision making throughout the contract lifecycle. Following provisional contract award, a review of the asset scope was undertaken. A decision was made to add fire and security assets back into the requirement. Grahams submitted an amended contract price accordingly. These assets were originally included in a separate Fire and Security Tender, which was later abandoned. Based on market feedback and an internal review of asset grouping, the Estates Team concluded that inclusion of fire and security assets within this Maintenance Contract was more appropriate due to: - Labour and resourcing requirements, noting that weekly fire alarm testing is labour-intensive, - Benchmarking outcomes, including comparative assessment of fire extinguisher maintenance costs, where Graham's pricing was found to be competitive, - Risk assessment considerations; although ducting fire dampers could theoretically be tendered separately, abandoning the Fire and Access Tender and the need to have a contract in place by 1 April presented an unacceptable risk to maintaining critical fire safety assets, - Continuity of maintenance being assessed as a higher priority than the possibility of marginal cost savings. In accordance of Section 52 of the Procurement Act 2023, the contracting authority has identified three Key Performance Indicators (KPIs) that are material to the performance of this contract. These KPIs will be monitored throughout the contract lifecycle and reviewed at each scheduled contract review meeting: KPI 1 SFG 20 Amber PPM compliance KPI 2 P1 and P2 reactive performance KPI 3 First attendance resolution rate These KPIs have been selected as the most material measures of supplier performance for this contract and support compliance with the transparency requirements of the Procurement Act 2023. The contract value has changed since publication of the UK6 notice due to the post-award variation described above. Additionally, the revised value includes more accurate forecasting based on: - relevant indexation - estimated reactive maintenance volumes (which cannot be known precisely) - potential options exercised - potential additional project works All values are indicative and may change over the contract term due to fluctuations in indices, reactive call-off volumes and project requirements. Copies of the contracting authority's redacted contracts are available to view on the Public Contract Register online at https://sell2.in-tend.co.uk/blpd/contracts Further details on contract value, duration, supplier identity and other required award information are captured in the structured fields of this UK7 notice.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05007a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/029775-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

51 - Installation services (except software)

71 - Architectural, construction, engineering and inspection services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

45000000 - Construction work

45259000 - Repair and maintenance of plant

45259200 - Purification-plant repair and maintenance work

45259300 - Heating-plant repair and maintenance work

50000000 - Repair and maintenance services

50410000 - Repair and maintenance services of measuring, testing and checking apparatus

50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery

50530000 - Repair and maintenance services of machinery

50531000 - Repair and maintenance services for non-electrical machinery

50531100 - Repair and maintenance services of boilers

50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment

50532300 - Repair and maintenance services of generators

50700000 - Repair and maintenance services of building installations

50710000 - Repair and maintenance services of electrical and mechanical building installations

50711000 - Repair and maintenance services of electrical building installations

50712000 - Repair and maintenance services of mechanical building installations

50720000 - Repair and maintenance services of central heating

50750000 - Lift-maintenance services

50883000 - Repair and maintenance services of catering equipment

51620000 - Installation services of office equipment

71314310 - Heating engineering services for buildings

71315000 - Building services

71315100 - Building-fabric consultancy services

71315200 - Building consultancy services

71315210 - Building services consultancy services

71315300 - Building surveying services

71315400 - Building-inspection services

71318100 - Artificial and natural lighting engineering services for buildings

71321000 - Engineering design services for mechanical and electrical installations for buildings

71326000 - Ancillary building services

71631300 - Technical building-inspection services

79993000 - Building and facilities management services

Notice Value(s)

Tender Value
£5,000,000 £1M-£10M
Lots Value
£5,000,000 £1M-£10M
Awards Value
£5,000,000 £1M-£10M
Contracts Value
£7,173,969 £1M-£10M

Notice Dates

Publication Date
31 Mar 20264 months ago
Submission Deadline
9 May 2025Expired
Future Notice Date
Not specified
Award Date
6 Oct 202510 months ago
Contract Period
1 Apr 2026 - 31 Mar 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Police and Crime Commissioner for Warwickshire
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEEK WOOTTON
Postcode
CV35 7QB
Postcode Area
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG13 Warwickshire CC
Delivery Location
Not specified
Local Authority
Warwick
Electoral Ward
Warwick All Saints & Woodloes
Westminster Constituency
Warwick and Leamington

Supplier Information

Number of Suppliers
1
Supplier Name

GRAHAM Asset Management Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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