Household Recycling Centre, Waste Transfer Stations and Associated Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05019c-2025-10-23T10:01:53+01:00",
    "date": "2025-10-23T10:01:53+01:00",
    "ocid": "ocds-h6vhtk-05019c",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PHCY-8926-WVVM",
            "name": "Dorset Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PHCY-8926-WVVM"
            },
            "address": {
                "streetAddress": "Dorset Council",
                "locality": "Dorchester",
                "postalCode": "DT1 1XJ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKK25"
            },
            "contactPoint": {
                "name": "Adam Langston",
                "email": "dp@dorsetcouncil.gov.uk",
                "telephone": "01305 221250"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.dorsetcouncil.gov.uk",
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PHCY-8926-WVVM",
        "name": "Dorset Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Dorset Council is undertaking preliminary market engagement, with the aim of requesting feedback from the waste management industry, about aspects of the Council's waste procurement strategy for Household Recycling Centres, Waste Transfer Stations and associated services. The Council wishes to seek feedback from the industry in the following specific areas, but would welcome any additional comments also: * Deliverability of this procurement exercise * Services to be included * Contract length * Terms and conditions The process will involve relevant companies and organisations responding to the market engagement questions provided on the Council's e-tendering portal Supplying the South West Portal - https://procontract.due-north.com/Advert?advertId=c1b2defc-bc16-f011-8136-005056b64545&p=696a9836-1895-e511-8105-000c29c9ba21 The deadline for responses is 12 noon on 2nd May 2025, (late submissions will not be accepted). Any clarification questions should be submitted via Supplying the South West Portal no later than 12 noon on 23rd April 2025. It is not a requirement that all sections are completed by all respondents. Where Dorset Council think further clarification would assist them in informing this process, one-to-one meetings may be necessary with interested organisations who complete and return the questionnaire. Please be aware that no information submitted will be treated as confidential and may be disclosed to ensure a level playing field for all participants in any procurement process that may follow. Additionally, the council will only sign Non-Disclosure Agreements (NDAs) using its standard terms and conditions if subsequently requested.",
                "dueDate": "2025-05-02T23:59:59Z",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "014653-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/014653-2025",
                "datePublished": "2025-04-11T14:07:50+01:00",
                "format": "text/html"
            },
            {
                "id": "025168-2025",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK1",
                "description": "Pipeline notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/025168-2025",
                "datePublished": "2025-05-22T15:48:37+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "DN771142",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Household Recycling Centre, Waste Transfer Stations and Associated Services",
        "description": "Dorset Council is seeking a single supplier to deliver the management of the Household Recycling Centres, Waste Transfer Stations and associated services, including marketing of recyclate collected at the kerbside (Resource Management and Transport Contract 2026). The operational service delivery elements will commence on 28 August 2026. The scope includes: Operation of the ten Household Recycling Centres (HRC) -including all associated onward haulage Operation of the three Waste Transfer Stations (WTS) - including all associated onward haulage and recyclate marketing of recyclate Operation of one Recyclate Transfer Stations (RTS) - including all associated onward haulage and marketing of recyclate Haulage from one Authority operated Waste Transfer Station Treatment of HRC residual waste and certain recyclates Skip / bank services A Preliminary Market Engagement notice was advertised 11 April 2025 with a deadline for comments in relation to this procurement of 2 May 2025. This is an open procedure in accordance with section 20(1) and (2)(a) of the Procurement Act 2023. The procedure does not allow for refining of the award criteria, and there is no scope to negotiate. In accordance with Section 18 of the Procurement Act 2023, the use of lots was considered during the planning phase of this procurement and it was determined that dividing the requirement into lots would not be appropriate or beneficial in this instance. Therefore, a single contract approach has been adopted. The Contract will be for an initial 8 years, with four optional 12-month extension periods (1+1+1+1), subject to satisfactory performance and funding, giving a potential total contract period of 12 years. The current budget for the services under this contract is PS7,364,000 (2025/26). The total advertised contract value detailed in this notice allows for potential changes in scope / requirements and or funding during the contract term. The contracting authority reserves the right to carry out a subsequent procurement of similar goods, services or works in reliance on the direct award justification in paragraph 8 of Schedule 5 to the Procurement Act 2023.) .",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90500000",
                        "description": "Refuse and waste related services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKK25",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKK25",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKK25",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 156000000,
            "amount": 130000000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2026-08-28T00:00:00+01:00",
                    "endDate": "2034-08-27T23:59:59+01:00",
                    "maxExtentDate": "2038-08-27T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "active",
                "value": {
                    "amountGross": 156000000,
                    "amount": 130000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "This Quality Criteria will be evaluated by Dorset Council",
                            "numbers": [
                                {
                                    "number": 35,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Social value",
                            "numbers": [
                                {
                                    "number": 5,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Please see tender documentation"
                        },
                        {
                            "type": "technical",
                            "description": "Please see tender documentation"
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "renewal": {
                    "description": "The Contract will be for an initial 8 years, with four optional 12-month extension periods (1+1+1+1), subject to satisfactory performance and funding, giving a potential total contract period of 12 years."
                },
                "hasOptions": true,
                "options": {
                    "description": "The contracting authority reserves the right to extend or renew the term of the contract as stated above. The contracting authority reserves the right to additional goods, services, or works while the contract is valid. The Contracting Authority reserves the right to modify this contract during its term in accordance with Section 74(1)(a) and Paragraph 1 of Schedule 8 of the Procurement Act 2023. These modifications may include: * Adjustments to service volumes, or delivery locations within Dorset where they are necessary to respond to changes in funding, policy or service demand. * Changes to funding levels, including application of grant funding or budget reductions. * Further extensions (both for time and value), subject to performance and funding availability alongside governance approvals which might be necessary to respond to changes in funding, policy, or service demand. * Extension of the contract term beyond the 10 per cent provided in Section 74(3)a * Inclusion of additional waste management needs, provided they fall within the broad scope of the original specification Any modification made under this clause will be documented and, where required, published. The contracting authority also reserves the right to carry out a subsequent procurement of similar goods, services or works in reliance on the direct award justification in paragraph 8 of Schedule 5 to the Procurement Act 2023."
                }
            }
        ],
        "status": "active",
        "communication": {
            "futureNoticeDate": "2025-09-30T23:59:59Z"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "Dorset Council will be using its e-tendering portal (ProContract) for the administration of this procurement process. Suppliers must register with the system to be able to express an interest and download the tender documents. The opportunity can be searched for at this web address: https://www.supplyingthesouthwest.org.uk/The portal is free to join. Dorset Council are not the owners of this portal, so if you require any further guidance on how to use the portal or experience any technical difficulties, please go to the 'help and guidance' tab. Suppliers must register on ProContract and express an interest in this opportunity to be able to submit an application to this tender. All correspondence or clarifications relating to this tender must be submitted via the messaging function within ProContract. Tenderers are required to answer all of the questions and submit their completed response (including any associated documentation) by 14:00 on 18/12/2025. The tender response must be submitted via the e-tendering portal. Tenderers will not be able to submit a response after the deadline detailed above and are advised that if their tender response (including any associated documentation) is only partially uploaded within the e-tendering portal by the closing date and time then they will not be given opportunity to complete their document upload. Tenderers are therefore recommended to upload their full tender response well in advance of the closing date and time.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-12-18T14:00:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-11-20T14:00:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-04-03T23:59:59+01:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "067689-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/067689-2025",
                "datePublished": "2025-10-23T10:01:53+01:00",
                "format": "text/html"
            }
        ],
        "contractTerms": {
            "financialTerms": "The Contracting Authority is required to make payments against valid, non-disputed invoices within a maximum of 30-days, as per Section 68 of the Procurement Act 2023."
        },
        "riskDetails": "The Contracting Authority considers that the following known risks may jeopardise the satisfactory performance of the contract, but due to the nature of the risks, are unable to be addressed in the contract as awarded: * Fluctuations in funding - such as reductions or additions in budget allocations as part of the Council's budget setting processes, or as a consequence of additional funding streams which were unknown at the time of awarding the contract, but which are provided to increase the volume and scope of services delivered. * Unexpected events such as War, pandemics or other unforeseen events may disrupt supported employment arrangements. * The changing needs and requirements of the Council and the changing demands placed on the Council by its customers. * Changes in legislation or national guidance may alter the obligations or feasibility of the arrangement. Following the identification of the above known risks, the Contracting Authority reserves the right to modify the contract during the term of the contract in accordance with Schedule 8, Paragraph 5 of the Procurement Act 2023.)"
    },
    "language": "en"
}