Award

Unit4 ERP Support and Maintenance (CPA/SPU/2563P)

POLICE AND CRIME COMMISSIONER FOR CHESHIRE

This public procurement record has 3 releases in its history.

Award

06 Jun 2025 at 11:42

Award

14 Apr 2025 at 11:28

Award

14 Apr 2025 at 11:15

Summary of the contracting process

The Police and Crime Commissioner for Cheshire has awarded a contract for the support and maintenance of the Unit4 ERP system. The procurement process was conducted through a direct award, justified due to technical compatibility and the unique capabilities provided by Unit4 Business Software Limited. The contract, active as of 9 May 2025, is intended to run until 9 May 2028, with options for two additional 24-month extensions. The procurement stage has reached completion, and the main procurement category is services. The headquarters of the buying organisation is located in Winsford, Cheshire, within the UKD63 region, while the supplier Unit4 Business Software Limited is based in Bristol.

This tender, centred around software support services, offers significant opportunities for businesses involved in IT services, particularly those specializing in enterprise resource planning (ERP) solutions. Companies that have expertise in software maintenance and support, especially those with capabilities in extending and enhancing existing integrated systems, would find this tender relevant to their services. The nature of this direct award highlights the importance of establishing a strong relationship with buyers and becoming a unique service provider to leverage similar business opportunities.

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Notice Title

Unit4 ERP Support and Maintenance (CPA/SPU/2563P)

Notice Description

This is a Contract Details Notice. Provision of Support and Maintenance for existing ERP system. The existing system was procured under GCloud 12 call-off agreement, ref CPA/SPU/1400P. This ERP system integrates with a number of other force systems and is not yet deemed end of life. So this contract is to provide support and maintenance for the existing system up to the alignment date with interdependent systems at which point the wider business systems will be reviewed. There are 2 x 24 month optional extensions - 10/05/28 - 09/05/30 and 10/05/30 - 09/05/32 UK5 and UK6 notices have been published.

Procurement Information

This notice is presented on the basis of two exemptions permitting direct award without competition under the Procurement Act 2023. These are as follows:- Are required to be compatible with an existing asset. This must be intended as an extension to or partial replacement of existing goods or services where a change would result in goods or services that are different or incompatible with the existing goods and services. The difference or incompatibility must result in disproportionate technical difficulties in operation or maintenance. Given the level of integration, the enhancements undertaken and the extent to which this system is embedded along with the financial and technical cost (and time) of a project to replace. Where the provider is the sole supplier of the goods, services or works. There are clearly other suppliers of ERP systems out there, however only Unit4 themselves or Unit4 via a reseller can support their own software product. This means there is an absence of competition for technical grounds as only a specific supplier can supply (or a particular supplier holds the intellectual property or other exclusive rights) and there are no reasonable alternatives

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-050267
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/030567-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support


CPV Codes

72261000 - Software support services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£3,313,942 £1M-£10M
Contracts Value
£3,313,942 £1M-£10M

Notice Dates

Publication Date
6 Jun 202511 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
14 Apr 20251 years ago
Contract Period
10 May 2025 - 9 May 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
POLICE AND CRIME COMMISSIONER FOR CHESHIRE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WINSFORD, CHESHIRE
Postcode
CW7 2UA
Post Town
Crewe
Country
England

Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD6 Cheshire
Small Region (ITL 3)
TLD63 Cheshire West and Chester
Delivery Location
Not specified

Local Authority
Cheshire West and Chester
Electoral Ward
Winsford Over & Verdin
Westminster Constituency
Mid Cheshire

Supplier Information

Number of Suppliers
1
Supplier Name

UNIT4 BUSINESS SOFTWARE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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