Planning

Access Control - Pre Market Engagement

MISSING

This public procurement record has 1 release in its history.

Planning

14 Apr 2025 at 12:50

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Police and Crime Commissioner for Avon & Somerset is currently in the planning stage of a procurement process titled "Access Control - Pre Market Engagement" in the goods category. This contract pertains to the provision of an estate access control upgrade for the Avon and Somerset estate, which involves upgrading 1,100 door controllers and associated equipment. The preliminary market engagement notice was published on 14 April 2025, with businesses invited to participate until the deadline on 9 May 2025. The location for this procurement is Portishead, United Kingdom.

This tender offers substantial opportunities for businesses specialising in access control systems, especially those experienced with large and complex upgrade projects. Small and medium-sized enterprises (SMEs) with innovative solutions and capabilities in data migration, system integration, and hardware upgrades would be particularly well-suited to compete. Engaging in this process allows businesses to influence the final specifications of the tender and positions them as potential suppliers for future stages of the project commencing around mid-2025, following compliance with the Procurement Act 2023 regulations.

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Notice Information

Notice Title

Access Control - Pre Market Engagement

Notice Description

Provision of estate access control upgrade for the Avon and Somerset estate. The current access control system requires upgrading the upgrade must consider the impact on 1,100 door controllers, the metal chassis housing them, door readers, proximity cards, printing, the desktop client (including dual running, data migration, and training)

Planning Information

THIS NOTICE IS FOR THE PURPOSES OF IDENTIFYING SUPPLIERS TO TAKE PART IN EARLY MARKET ENGAGEMENT AND IS NOT A CALL FOR COMPETITION. Avon & Somerset Police are currently undertaking preliminary market engagement and considering various route to market options in order to run a successful procurement process for their future access control upgrade and service requirements. SWPPS wish to invite potential suppliers who may be interested in assisting with this early market engagement to answer a number of specific questions with SWPPS representatives. The requirement is for the provision of estate access control upgrade for the Avon and Somerset estate. The current access control system requires upgrading the upgrade must consider the impact on 1,100 door controllers, the metal chassis housing them, door readers, proximity cards, printing, the desktop client (including dual running, data migration, and training) The purpose of the preliminary market engagement is for early engagement with the market prior to undertaking a formal tender process which is expected to commence in mid 2025. The market engagement is to openly consult with the wider market place to share our requirements and gather information whilst also providing information on our current position. We will be seeking input from the supply market to inform our requirements, to help formulate our specification for the services and help identify routes to market. If you are interested in supporting SWPPS with this engagement, please respond to this notice by emailing denise.pike@devonandcornwall.pnn.police.uk and we will be in touch with a number of questions so you can do any preparatory work you think necessary before attending a Microsoft Teams meeting to discuss your responses. The closing date for pre-market engagement questionnaire returns and subsequent arrangement of TEAMs meetings will be 12 noon on Friday 9th May 2025. SWPPS are committed to ensuring fairness, openness and transparency, and to follow the Procurement Act 2023 The preliminary market engagement is issued solely for the purpose of conducting pre-procurement market testing and engagement. Interested parties will not be prejudiced or advantaged by any response or lack thereof to the preliminary market engagement. This preliminary market engagement does not constitute a call for competition to procure any services, supplies or works for SWPPS. SWPPS are not liable for any costs, fees, or expenses incurred by any party in replying to the preliminary market engagement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-050283
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/014963-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

CPV Codes

42961100 - Access control system

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Apr 202510 months ago
Submission Deadline
Not specified
Future Notice Date
2 Jun 2025Expired
Award Date
Not specified
Contract Period
1 Sep 2025 - 31 Aug 2026 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MISSING
Additional Buyers

THE POLICE AND CRIME COMMISSIONER FOR AVON & SOMERSE

Contact Name
Not specified
Contact Email
denise.pike@devonandcornwall.pnn.police.uk
Contact Phone
Not specified

Buyer Location

Locality
PORTISHEAD
Postcode
N/A
Post Town
Bristol
Country
Not specified
Major Region (ITL 1)
Not specified
Basic Region (ITL 2)
Not specified
Small Region (ITL 3)
Not specified
Delivery Location
Not specified
Local Authority
Not specified
Electoral Ward
Not specified
Westminster Constituency
Not specified

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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