Planning

Ethics System 2025

BATH SPA UNIVERSITY

This public procurement record has 1 release in its history.

Planning

14 Apr 2025 at 15:05

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Bath Spa University is seeking a comprehensive Ethics System to enhance the user experience in managing ethical approval processes for academic research. This tender falls under the IT services industry category and is currently in the planning stage. The university, located in Bath, UK, aims to implement a system that provides instant visibility and status updates for applications, ensuring a streamlined and accessible user interface. Key dates include the preliminary market engagement notice published on 14th April 2025, with the engagement phase ending on 28th April 2025. The contract period is planned to start on 1st June 2025 and end on 31st May 2030, with an estimated value of £150,000 GBP.

This tender presents significant opportunities for IT service providers specializing in consulting, software development, and support. Businesses capable of delivering a flexible, automated system that integrates application submissions, reviews, feedback, and record-keeping will find this opportunity particularly beneficial. Companies that offer solutions with robust notification functionalities, ensuring users are updated throughout the approval process, are well-suited for this contract. Furthermore, this project promises to foster long-term business growth by establishing a partnership with a reputable academic institution, opening doors for future collaborations in the higher education sector.

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Notice Information

Notice Title

Ethics System 2025

Notice Description

Ethical Approval is a statutory operation for any Higher Education provider that conducts academic research, and applies to all core student and staff groups (undergraduate, postgraduate, postdoctoral, and other professional service groups). Where ethical adherence is established, it assures quality in the research methods and governance, participant protection, consent and data integrity. Ethical approval adherence is typically a pre-requisite for funding and publishing activity. Enhancing User Experience We are looking for a system that will provide instant visibility of the status of an application for ethical approval at any moment, exactly who it is with, and will notify the user of any updates in status. We want a streamlined, simple UI that is fully accessible and allows users to see not only current status in the end-to-end process, but all feedback notes, modifications and audit history for their application at a glance - with complete record-keeping on dates/times reviews took place, feedback given, amendments made, and approval dates. We want a one-stop shop for ethical approval - with all submission creation, submission for review, evaluation, feedback, and outcomes all recorded in one place for the user to find at any time. We want the solution to be flexible, allowing the user to upload supporting documents as required alongside the formal online forms. We are looking for a solution that would provide automation functionality which pushes notifications to users of actions against them as an application moves through the process. This applies end to end from application submission to final approval or rejection. Users should be alerted in the system and also via email registered to their User ID. The current advertised value is an estimate and ultimately depends on the solutions offered. For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-title/WRKE7S35ZX To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/WRKE7S35ZX

Planning Information

For more information about this opportunity, please visit the Delta portal at: https://www.delta-esourcing.com/tenders/??notice-title??/WRKE7S35ZX To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/WRKE7S35ZX If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0800 923 9236 or email helpdesk@delta-esourcing.com.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0502c5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/015065-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£150,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Apr 202510 months ago
Submission Deadline
Not specified
Future Notice Date
28 Apr 2025Expired
Award Date
Not specified
Contract Period
1 Jun 2025 - 31 May 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BATH SPA UNIVERSITY
Contact Name
Procurement Team
Contact Email
procurement@bathspa.ac.uk
Contact Phone
01225 875338

Buyer Location

Locality
BATH
Postcode
BA2 9BN
Post Town
Bath
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK52 Bath & North East Somerset and South Gloucestershire
Delivery Location
Not specified
Local Authority
Bath and North East Somerset
Electoral Ward
Saltford
Westminster Constituency
North East Somerset and Hanham

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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