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Replacement Home to School Transport (HTST) Management System

West Berkshire Council

This public procurement record has 4 releases in its history.

TenderCancellation

27 Oct 2025 at 11:11

UK12 - Procurement Termination Notice
Tender

07 Jul 2025 at 15:03

UK4 - Tender Notice
PlanningUpdate

01 May 2025 at 14:54

UK2 - Preliminary Market Engagement Notice
Planning

15 Apr 2025 at 11:13

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

West Berkshire Council initiated a procurement process to replace its Home to School Transport (HTST) Management System with a new software solution focused on social care and client transport. Located in Newbury, United Kingdom, the council planned and launched a competitive flexible procurement procedure under the Procurement Act 2023. The tender, initially published in July 2025, sought a comprehensive solution to fulfil transport service needs. Although it proceeded through the planning and active stages, the procurement was terminated in October 2025 after all received tenders were deemed unsuitable due to unmet essential requirements or budget constraints.

This tender initially posed an opportunity for software and IT service providers, particularly those specialising in transport management and industry-specific solutions, to engage with a public sector client like West Berkshire Council. The tender required SMEs and VCSEs to demonstrate robust solutions through competitive assessment, including a demonstration phase for top contenders. While no contract was awarded this time, understanding the council's needs and processes could benefit businesses aiming to secure future contracts in the service and transport software sectors.

How relevant is this notice?

Notice Information

Notice Title

Replacement Home to School Transport (HTST) Management System

Notice Description

The Transport Services team are looking to procure a database system which supports all route requirements for the management of social care and home to school transport (client transport).

Lot Information

Lot LOT-0001

Renewal: Initial term of 7 years with an extension option of 3years

Planning Information

If you are interested, please register your details to receive the tender pack at West Berkshire Electronic Tendering Site - https://in-tendhost.co.uk/westberks/aspx/Home

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05030b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/068479-2025
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

60 - Transport services (excl. Waste transport)

CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

48813000 - Passenger information system

60000000 - Transport services (excl. Waste transport)

60100000 - Road transport services

60112000 - Public road transport services

Notice Value(s)

Tender Value
£190,000 £100K-£500K
Lots Value
£190,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Oct 202510 months ago
Submission Deadline
10 Sep 2025Expired
Future Notice Date
13 May 2025Expired
Award Date
Not specified
Contract Period
26 Jan 2026 - 25 Jan 2033 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Cancelled
Contracts Status
Cancelled

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Berkshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWBURY
Postcode
RG14 5LD
Postcode Area
Reading
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ16 Berkshire West
Delivery Location
Not specified
Local Authority
West Berkshire
Electoral Ward
Newbury Central
Westminster Constituency
Newbury

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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