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Administration of the Windrush Day Grant Scheme

Ministry of Housing, Communities & Local Government

This public procurement record has 5 releases in its history.

Award

03 Dec 2025 at 13:24

UK7 - Contract Details Notice
Award

26 Jun 2025 at 15:33

UK6 - Contract Award Notice
TenderUpdate

01 May 2025 at 11:36

UK4 - Tender Notice
TenderUpdate

15 Apr 2025 at 16:22

UK4 - Tender Notice
Tender

15 Apr 2025 at 16:19

UK4 - Tender Notice
Summary of the contracting process

The Ministry of Housing, Communities & Local Government has conducted a public procurement process to manage the Administration of the Windrush Day Grant Scheme. The contract has been awarded to THE CHURCH URBAN FUND as the supplier, with the contract active from 25th November 2025 through 31st August 2028, and potentially renewable until 2030. Located in London, the Ministry of Housing, Communities & Local Government serves as the buyer for this procurement, and the contract follows an open procurement procedure for administration services across multiple regions in the United Kingdom, including UKC, UKD, UKE, UKF, UKG, UKH, UKI, UKJ, and UKK. The procurement phase is complete, the legal framework being under the regulation UKPGA 2023/54.

This tender presents substantial business growth opportunities, particularly for organisations specialising in administration services and possessing experience with government grant schemes. Large companies and those involved in voluntary community and social enterprise (VCSE) sectors could find this project advantageous. With the procurement process aimed at fostering cultural and community projects, organisations with expertise in project management, community engagement, and promotion would be well-suited to compete. The procurement's focus on integrating broad promotional strategies and detailed evaluation processes offers collaborative potential for businesses intending to develop robust project support and outreach initiatives. With a value of £561,678.15, the contract invites businesses focused on quality service delivery and expansion in public services frameworks.

How relevant is this notice?

Notice Information

Notice Title

Administration of the Windrush Day Grant Scheme

Notice Description

The Supplier will deliver the Windrush Day Grant Scheme in partnership with MHCLG and the stakeholder Grant Panel over five phases including: Phase 1 - Preparation (pre-application window) To open the application window for the Windrush Day Grant Scheme for at least eight weeks in length, including setting up and managing a mailbox for applicants to submit forms and make enquiries. To respond to enquiries about the grant scheme. Phase 2 - Promotion (during application window) To promote the scheme widely throughout England through, for example, social media channels and other relevant online platforms and newsletters. Focus on reaching areas with large populations of people from British Caribbean backgrounds, in particular. Phase 3 - Assessment and moderation (post-application window) The supplier is expected to undertake assessment of bids in accordance with the Government's Code of Conduct for Recipients of Government Grants. Phase 4 - Grantee Project Support To support delivery of individual projects funded under the Windrush Day Grant Scheme, including liaising with project leads on budgets and delivery plans. To respond to queries that the projects may have throughout the delivery period. Phase 5 - Evaluation (post-project completion) The evaluation seeks to monitor the activities of Windrush Day Grant Scheme funded projects. It is made up of an interim evaluation, that is expected to be completed in October, which evaluates the progress of the Windrush Day Grant Scheme, and a final evaluation, released in January, that evaluates the impact of the scheme post-project completion. The interim evaluation would draw on monthly reports and participant survey data from around 12 projects to assess progress at an interim stage. The final evaluation would draw on data from grant recipients, project participants, and qualitative data from a few projects. It also should make summary observations and recommendations to inform future implementation of the scheme.

Lot Information

Lot 1

Renewal: The contract will be for an initial period of 3 years, where 1 year is defined as one Windrush Day Grant Scheme Funding Cycle. There will be the option to extend this contract in yearly increments (+1+1) representing up to two additional Windrush Day Grant Funding Cycles (this is subject to ministerial approval, approval from HMT and the suppliers performance in years 1, 2 and 3)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05037a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/079359-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

75 - Administration, defence and social security services

CPV Codes

75100000 - Administration services

Notice Value(s)

Tender Value
£330,000 £100K-£500K
Lots Value
£330,000 £100K-£500K
Awards Value
£561,678 £500K-£1M
Contracts Value
£561,678 £500K-£1M

Notice Dates

Publication Date
3 Dec 20258 months ago
Submission Deadline
30 May 2025Expired
Future Notice Date
Not specified
Award Date
26 Jun 20251 years ago
Contract Period
25 Nov 2025 - 31 Aug 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Ministry of Housing, Communities & Local Government
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON UNITED KINGDOM
Postcode
SW1P 4DF
Postcode Area
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

THE CHURCH URBAN FUND

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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