Notice Information
Notice Title
Administration of the Windrush Day Grant Scheme
Notice Description
The Supplier will deliver the Windrush Day Grant Scheme in partnership with MHCLG and the stakeholder Grant Panel over five phases including: Phase 1 - Preparation (pre-application window) To open the application window for the Windrush Day Grant Scheme for at least eight weeks in length, including setting up and managing a mailbox for applicants to submit forms and make enquiries. To respond to enquiries about the grant scheme. Phase 2 - Promotion (during application window) To promote the scheme widely throughout England through, for example, social media channels and other relevant online platforms and newsletters. Focus on reaching areas with large populations of people from British Caribbean backgrounds, in particular. Phase 3 - Assessment and moderation (post-application window) The supplier is expected to undertake assessment of bids in accordance with the Government's Code of Conduct for Recipients of Government Grants. Phase 4 - Grantee Project Support To support delivery of individual projects funded under the Windrush Day Grant Scheme, including liaising with project leads on budgets and delivery plans. To respond to queries that the projects may have throughout the delivery period. Phase 5 - Evaluation (post-project completion) The evaluation seeks to monitor the activities of Windrush Day Grant Scheme funded projects. It is made up of an interim evaluation, that is expected to be completed in October, which evaluates the progress of the Windrush Day Grant Scheme, and a final evaluation, released in January, that evaluates the impact of the scheme post-project completion. The interim evaluation would draw on monthly reports and participant survey data from around 12 projects to assess progress at an interim stage. The final evaluation would draw on data from grant recipients, project participants, and qualitative data from a few projects. It also should make summary observations and recommendations to inform future implementation of the scheme.
Lot Information
Lot 1
Renewal: The contract will be for an initial period of 3 years, where 1 year is defined as one Windrush Day Grant Scheme Funding Cycle. There will be the option to extend this contract in yearly increments (+1+1) representing up to two additional Windrush Day Grant Funding Cycles (this is subject to ministerial approval, approval from HMT and the suppliers performance in years 1, 2 and 3)
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-05037a
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/079359-2025
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- UK7 - Contract Details Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- SME, VCSE
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
75 - Administration, defence and social security services
-
- CPV Codes
75100000 - Administration services
Notice Value(s)
- Tender Value
- £330,000 £100K-£500K
- Lots Value
- £330,000 £100K-£500K
- Awards Value
- £561,678 £500K-£1M
- Contracts Value
- £561,678 £500K-£1M
Notice Dates
- Publication Date
- 3 Dec 20252 months ago
- Submission Deadline
- 30 May 2025Expired
- Future Notice Date
- Not specified
- Award Date
- 25 Jun 20258 months ago
- Contract Period
- 25 Nov 2025 - 31 Aug 2028 2-3 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- MINISTRY OF HOUSING, COMMUNITIES & LOCAL GOVERNMENT
- Additional Buyers
- Contact Name
- Not specified
- Contact Email
- commercial@communities.gov.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- LONDON UNITED KINGDOM
- Postcode
- SW1P 4DF
- Post Town
- South West London
- Country
- England
-
- Major Region (ITL 1)
- TLI London
- Basic Region (ITL 2)
- TLI3 Inner London - West
- Small Region (ITL 3)
- TLI35 Westminster and City of London
- Delivery Location
- Not specified
-
- Local Authority
- Westminster
- Electoral Ward
- St James's
- Westminster Constituency
- Cities of London and Westminster
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/079359-2025
3rd December 2025 - Contract details notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/035486-2025
26th June 2025 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/018331-2025
1st May 2025 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/015350-2025
15th April 2025 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/015344-2025
15th April 2025 - Tender notice on Find a Tender -
www.http://atamis-5407.my.site.com/login
The key documents supporting this procurement can be found and accessed in the Log on to the MHCLG Atamis e-procurement supplier website. The Authority will be administering the Procurement Process electronically via this eSourcing Portal. All communications with the Authority must be conducted via the Portal. Support is available to help Suppliers to understand and use the Portal or query any issues with the eSourcing Portal via the following link: https://suppliersupport.atamis.co.uk/hc/en-gb/sections/4612344115359 If you can't find what you're looking for there, the customer support team is available to assist you from 8 am - 6 pm (UK time in the English Language), excluding holidays by submitting a request; https://suppliersupport.atamis.co.uk/hc/en-gb/requests/new For urgent technical assistance please call the helpdesk, Phone 44 29 2280 9277 Operational Hours 08:00-18:00 Monday - Friday Excluding Public Holidays -
https://www.find-tender.service.gov.uk/Notice/Attachment/A-655
Guide to accessing the tender documents
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-05037a-2025-12-03T13:24:53Z",
"date": "2025-12-03T13:24:53Z",
"ocid": "ocds-h6vhtk-05037a",
"initiationType": "tender",
"parties": [
{
"id": "GB-PPON-PWCX-8281-CLPR",
"name": "Ministry of Housing, Communities & Local Government",
"identifier": {
"scheme": "GB-PPON",
"id": "PWCX-8281-CLPR"
},
"address": {
"streetAddress": "2 Marsham Street",
"locality": "London United Kingdom",
"postalCode": "SW1P 4DF",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKI32"
},
"contactPoint": {
"email": "commercial@communities.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.gov.uk/government/organisations/ministry-of-housing-communities-local-government",
"classifications": [
{
"id": "publicAuthorityCentralGovernment",
"scheme": "UK_CA_TYPE",
"description": "Public authority - central government"
}
]
}
},
{
"id": "GB-COH-02138994",
"name": "THE CHURCH URBAN FUND",
"identifier": {
"scheme": "GB-COH",
"id": "02138994"
},
"additionalIdentifiers": [
{
"scheme": "GB-PPON",
"id": "PDBV-6371-WGPM"
}
],
"address": {
"streetAddress": "The Foundry",
"locality": "London",
"postalCode": "SE11 5RR",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKI45"
},
"contactPoint": {
"email": "tenders@cuf.org.uk"
},
"roles": [
"supplier"
],
"details": {
"url": "https://www.near-neighbours.org.uk/",
"scale": "large",
"vcse": true,
"publicServiceMissionOrganization": false,
"shelteredWorkshop": false
}
}
],
"buyer": {
"id": "GB-PPON-PWCX-8281-CLPR",
"name": "Ministry of Housing, Communities & Local Government"
},
"planning": {
"noEngagementNoticeRationale": "The preliminary market engagement was conducted in May 2024 prior to the implementation of the PA23 and regulations."
},
"tender": {
"id": "CPD4126211",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "Administration of the Windrush Day Grant Scheme",
"description": "The Supplier will deliver the Windrush Day Grant Scheme in partnership with MHCLG and the stakeholder Grant Panel over five phases including: Phase 1 - Preparation (pre-application window) To open the application window for the Windrush Day Grant Scheme for at least eight weeks in length, including setting up and managing a mailbox for applicants to submit forms and make enquiries. To respond to enquiries about the grant scheme. Phase 2 - Promotion (during application window) To promote the scheme widely throughout England through, for example, social media channels and other relevant online platforms and newsletters. Focus on reaching areas with large populations of people from British Caribbean backgrounds, in particular. Phase 3 - Assessment and moderation (post-application window) The supplier is expected to undertake assessment of bids in accordance with the Government's Code of Conduct for Recipients of Government Grants. Phase 4 - Grantee Project Support To support delivery of individual projects funded under the Windrush Day Grant Scheme, including liaising with project leads on budgets and delivery plans. To respond to queries that the projects may have throughout the delivery period. Phase 5 - Evaluation (post-project completion) The evaluation seeks to monitor the activities of Windrush Day Grant Scheme funded projects. It is made up of an interim evaluation, that is expected to be completed in October, which evaluates the progress of the Windrush Day Grant Scheme, and a final evaluation, released in January, that evaluates the impact of the scheme post-project completion. The interim evaluation would draw on monthly reports and participant survey data from around 12 projects to assess progress at an interim stage. The final evaluation would draw on data from grant recipients, project participants, and qualitative data from a few projects. It also should make summary observations and recommendations to inform future implementation of the scheme.",
"status": "complete",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "75100000",
"description": "Administration services"
}
],
"relatedLot": "1"
}
],
"value": {
"amountGross": 396000,
"amount": 330000,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"mainProcurementCategory": "services",
"aboveThreshold": true,
"submissionMethodDetails": "All submissions will be managed and received via the eSourcing Portal detailed in the Documents section of this notice. https://atamis-5407.my.site.com/login?locale=us",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed",
"languages": [
"en"
]
},
"tenderPeriod": {
"endDate": "2025-05-30T17:00:00+01:00"
},
"enquiryPeriod": {
"endDate": "2025-05-07T17:00:00+01:00"
},
"awardPeriod": {
"endDate": "2025-07-04T23:59:59+01:00"
},
"lots": [
{
"id": "1",
"status": "complete",
"value": {
"amountGross": 396000,
"amount": 330000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "quality",
"name": "Technical Response",
"description": "The award criteria will be based on the most advantageous tender (MAT) using a Price per Quality Point (PQP) model, which assesses the quantitative relationship between the Supplier's quality score and price.",
"numbers": [
{
"number": 100,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Technical Response",
"description": "The award criteria will be based on the most advantageous tender (MAT) using a Price per Quality Point (PQP) model, which assesses the quantitative relationship between the Supplier's quality score and price.",
"numbers": [
{
"number": 100,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Technical Response",
"description": "The award criteria will be based on the most advantageous tender (MAT) using a Price per Quality Point (PQP) model, which assesses the quantitative relationship between the Supplier's quality score and price.",
"numbers": [
{
"number": 100,
"weight": "percentageExact"
}
]
}
]
},
"suitability": {
"sme": true,
"vcse": true
},
"contractPeriod": {
"startDate": "2025-08-31T00:00:00+01:00",
"endDate": "2028-09-30T23:59:59+01:00",
"maxExtentDate": "2030-09-30T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "The contract will be for an initial period of 3 years, where 1 year is defined as one Windrush Day Grant Scheme Funding Cycle. There will be the option to extend this contract in yearly increments (+1+1) representing up to two additional Windrush Day Grant Funding Cycles (this is subject to ministerial approval, approval from HMT and the suppliers performance in years 1, 2 and 3)"
}
}
],
"documents": [
{
"id": "conflictOfInterest",
"documentType": "conflictOfInterest",
"description": "Not published"
},
{
"id": "L-1",
"documentType": "biddingDocuments",
"description": "The key documents supporting this procurement can be found and accessed in the Log on to the MHCLG Atamis e-procurement supplier website. The Authority will be administering the Procurement Process electronically via this eSourcing Portal. All communications with the Authority must be conducted via the Portal. Support is available to help Suppliers to understand and use the Portal or query any issues with the eSourcing Portal via the following link: https://suppliersupport.atamis.co.uk/hc/en-gb/sections/4612344115359 If you can't find what you're looking for there, the customer support team is available to assist you from 8 am - 6 pm (UK time in the English Language), excluding holidays by submitting a request; https://suppliersupport.atamis.co.uk/hc/en-gb/requests/new For urgent technical assistance please call the helpdesk, Phone 44 29 2280 9277 Operational Hours 08:00-18:00 Monday - Friday Excluding Public Holidays",
"url": "www.http://atamis-5407.my.site.com/login"
},
{
"id": "A-655",
"documentType": "biddingDocuments",
"description": "Guide to accessing the tender documents",
"url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-655",
"format": "application/pdf"
},
{
"id": "015344-2025",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/015344-2025",
"datePublished": "2025-04-15T16:19:18+01:00",
"format": "text/html"
},
{
"id": "015350-2025",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/015350-2025",
"datePublished": "2025-04-15T16:22:00+01:00",
"format": "text/html"
},
{
"id": "018331-2025",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/018331-2025",
"datePublished": "2025-05-01T11:36:33+01:00",
"format": "text/html"
}
],
"amendments": [
{
"id": "015350-2025",
"description": "Spelling error in the scope"
},
{
"id": "018331-2025",
"description": "Changes to the date for Clarification and Tender Submission Deadline"
}
],
"coveredBy": [
"GPA"
]
},
"language": "en",
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"value": 2,
"relatedLot": "1"
},
{
"id": "2",
"measure": "finalStageBids",
"value": 2,
"relatedLot": "1"
},
{
"id": "3",
"measure": "smeFinalStageBids",
"value": 2,
"relatedLot": "1"
},
{
"id": "4",
"measure": "vcseFinalStageBids",
"value": 1,
"relatedLot": "1"
}
]
},
"awards": [
{
"id": "1",
"status": "active",
"date": "2025-06-26T00:00:00+01:00",
"value": {
"amountGross": 674013.78,
"amount": 561678.15,
"currency": "GBP"
},
"mainProcurementCategory": "services",
"aboveThreshold": true,
"suppliers": [
{
"id": "GB-COH-02138994",
"name": "THE CHURCH URBAN FUND"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "75100000",
"description": "Administration services"
}
],
"deliveryAddresses": [
{
"region": "UKC",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKD",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKE",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKF",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKG",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKH",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKI",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKJ",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKK",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKC",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKD",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKE",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKF",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKG",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKH",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKI",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKJ",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKK",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"standstillPeriod": {
"endDate": "2025-07-07T23:59:59+01:00"
},
"contractPeriod": {
"startDate": "2025-08-31T00:00:00+01:00",
"endDate": "2028-08-31T23:59:59+01:00",
"maxExtentDate": "2030-08-31T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "The contract will be for an initial period of 3 years, where 1 year is defined as one Windrush Day Grant Scheme Funding Cycle. There will be the option to extend this contract in yearly increments (+1+1) representing up to two additional Windrush Day Grant Funding Cycles (this is subject to ministerial approval, approval from HMT and the suppliers performance in years 1, 2 and 3)"
},
"relatedLots": [
"1"
],
"documents": [
{
"id": "035486-2025",
"documentType": "awardNotice",
"noticeType": "UK6",
"description": "Contract award notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/035486-2025",
"datePublished": "2025-06-26T15:33:44+01:00",
"format": "text/html"
}
],
"assessmentSummariesDateSent": "2025-06-26T00:00:00+01:00",
"milestones": [
{
"id": "1",
"type": "futureSignatureDate",
"dueDate": "2025-08-01T23:59:59+01:00",
"status": "scheduled"
}
]
}
],
"contracts": [
{
"id": "1",
"awardID": "1",
"title": "Administration of the Windrush Grant Scheme",
"status": "active",
"period": {
"startDate": "2025-11-25T00:00:00Z",
"endDate": "2028-08-31T23:59:59+01:00",
"maxExtentDate": "2030-08-31T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "The contract will be for an initial period of 3 years, where 1 year is defined as one Windrush Day Grant Scheme Funding Cycle. There will be the option to extend this contract in yearly increments (+1+1) representing up to two additional Windrush Day Grant Funding Cycles (this is subject to ministerial approval, approval from HMT and the suppliers performance in years 1, 2 and 3)"
},
"value": {
"amountGross": 674013.78,
"amount": 561678.15,
"currency": "GBP"
},
"aboveThreshold": true,
"dateSigned": "2025-11-25T00:00:00Z",
"agreedMetrics": [
{
"id": "1",
"title": "Phase 1 & 2",
"description": "- Detailed Communications and Marketing Plan - to promote the scheme - Internal CRM system or similar set up to manage applicant information, including project records, calls, emails, letters, project variations. -Set up a dedicated inbox to manage queries and submissions - Digital Front Door / Advice line for applicants to access the initial service, log and respond to queries and correspondence throughout the funding cycle",
"observations": [
{
"id": "frequency",
"period": {
"durationInDays": 7
}
}
]
},
{
"id": "2",
"title": "Phase 3 & 4",
"description": "- Framework for assessing all applications and deciding which applications to shortlist - to be considered later by the Grant Panel - Conduct financial due diligence on shortlisted projects, before proposing them to the Grant Panel - Framework for supporting the Grant Panel to review shortlisted applications and produce recommendations for projects to fund as well as 3-4 reserve list projects - Process for notifying applicants of the decision and providing feedback -Process for disbursement of grants to applicants - Project and participant evaluation forms and instructions shared with grant recipients - Support to approved projects with a complex delivery issue - Calendar of all Windrush events, progress reports and risk management report - Visit at least 5 projects and events",
"observations": [
{
"id": "frequency",
"period": {
"durationInDays": 14
}
}
]
},
{
"id": "3",
"title": "Phase 5",
"description": "- Collect project receipts/invoices - Collate all project assets (including photos, videos and other materials) and share with MHCLG - Produce an evaluation report, on project impact and recommendations - including 4-6 case studies, photos of events and a record of all assets produced.",
"observations": [
{
"id": "frequency",
"period": {
"durationInMonths": 12
}
}
]
}
],
"documents": [
{
"id": "079359-2025",
"documentType": "contractNotice",
"noticeType": "UK7",
"description": "Contract details notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/079359-2025",
"datePublished": "2025-12-03T13:24:53Z",
"format": "text/html"
}
]
}
]
}