Curriculum Management System

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-050393-2026-04-28T14:15:33+01:00",
    "date": "2026-04-28T14:15:33+01:00",
    "ocid": "ocds-h6vhtk-050393",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PBMW-5596-NRJW",
            "name": "Bath Spa University",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PBMW-5596-NRJW"
            },
            "address": {
                "streetAddress": "Newton Park, Newton St Loe",
                "locality": "Bath",
                "postalCode": "BA2 9BN",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKK12"
            },
            "contactPoint": {
                "email": "procurement@bathspa.ac.uk",
                "telephone": "01225 875338"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-UKPRN-10000571",
            "name": "Bath Spa University",
            "identifier": {
                "scheme": "GB-UKPRN",
                "id": "10000571"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PBMW-5596-NRJW"
                }
            ],
            "address": {
                "streetAddress": "Newton Park, Newton St Loe,",
                "locality": "Bath",
                "postalCode": "BA2 9BN",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKK12"
            },
            "contactPoint": {
                "email": "procurement@bathspa.ac.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.bathspa.ac.uk/",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PJLR-2824-ZDZV",
            "name": "Timeedit AB",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PJLR-2824-ZDZV"
            },
            "address": {
                "streetAddress": "Kungsportsplatsen 1",
                "locality": "Goteborg",
                "postalCode": "41110",
                "country": "SE",
                "countryName": "Sweden",
                "region": "SE"
            },
            "contactPoint": {
                "email": "sales@timeedit.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "https://www.timeedit.com/",
                "scale": "sme",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        }
    ],
    "buyer": {
        "id": "GB-UKPRN-10000571",
        "name": "Bath Spa University"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Please register your interest on our eProcurement portal: www.delta-esourcing.com (Access Code: 4GYS5EY8HE) and complete the pre-market engagement questionnaire (link to MS Forms within the documents section).",
                "dueDate": "2025-05-01T23:59:59Z",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "015386-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/015386-2025",
                "datePublished": "2025-04-15T19:05:15+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "BSU/002/2025",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Curriculum Management System",
        "description": "Bath Spa University (BSU) have awarded a contract following an open procurement process for a Curriculum Management System (CMS), a software-based solution to manage tasks and processes relating to our portfolio of academic programmes of study. It will support the design, development, modification, management, quality assurance, governance and delivery of taught programmes and modules. The system will be structured to provide guidance to staff, direction of processes, helping to increase efficiency and improve institutional data quality. The curriculum management system will support the lifecycle of a programme, delivering a transparent workflow, recording and managing accurate data as a central repository of all programme related information. In addition to the development process, the CMS will support documentation, maintenance, timetabling, resourcing, and reporting associated with programme management and delivery. The solution will provide functionality to digitise curriculum design, modifications, operations, and publication, through a single information management system platform.",
        "items": [
            {
                "id": "BSU/002/2025",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48000000",
                        "description": "Software package and information systems"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48190000",
                        "description": "Educational software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72212190",
                        "description": "Educational software development services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72212780",
                        "description": "System, storage and content management software development services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "BSU/002/2025"
            }
        ],
        "value": {
            "amountGross": 600000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "BSU/002/2025",
                "contractPeriod": {
                    "startDate": "2026-04-07T00:00:00+01:00",
                    "endDate": "2030-04-06T23:59:59+01:00",
                    "maxExtentDate": "2036-04-06T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "complete",
                "value": {
                    "amountGross": 600000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Full details within tender documentation",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Full details within tender documentation",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Minimum level of economic and financial standing (Financial Turnover of at least twice the contract value). Full details provided within the tender documentation."
                        },
                        {
                            "type": "technical",
                            "description": "Minimum technical capability related to the system that must be passed within the PSQ. Full details provided within the tender documentation."
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "renewal": {
                    "description": "Two extension options of 36 months each."
                }
            }
        ],
        "status": "complete",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA",
            "CPTPP"
        ],
        "submissionMethodDetails": "https://www.delta-esourcing.com/delta/respondToList.html?accessCode=8RRE984NT6",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-11-14T10:00:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-10-31T10:00:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-03-11T23:59:59+00:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "065780-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/065780-2025",
                "datePublished": "2025-10-16T09:22:28+01:00",
                "format": "text/html"
            }
        ],
        "riskDetails": "Changes in scope due to organisational changes or requirement identified once in contract implementation or contract life."
    },
    "language": "en",
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 4,
                "relatedLot": "BSU/002/2025"
            },
            {
                "id": "2",
                "measure": "finalStageBids",
                "value": 3,
                "relatedLot": "BSU/002/2025"
            },
            {
                "id": "3",
                "measure": "smeFinalStageBids",
                "value": 2,
                "relatedLot": "BSU/002/2025"
            },
            {
                "id": "4",
                "measure": "vcseFinalStageBids",
                "value": 0,
                "relatedLot": "BSU/002/2025"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "title": "Curriculum Management System",
            "status": "active",
            "date": "2026-02-25T00:00:00Z",
            "value": {
                "amountGross": 598432.5,
                "amount": 498693.75,
                "currency": "GBP"
            },
            "mainProcurementCategory": "services",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-PPON-PJLR-2824-ZDZV",
                    "name": "Timeedit AB"
                }
            ],
            "items": [
                {
                    "id": "BSU/002/2025",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "48190000",
                            "description": "Educational software package"
                        },
                        {
                            "scheme": "CPV",
                            "id": "72212190",
                            "description": "Educational software development services"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKK1",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        },
                        {
                            "region": "UKK1",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "BSU/002/2025"
                }
            ],
            "standstillPeriod": {
                "endDate": "2026-03-20T23:59:59+00:00"
            },
            "contractPeriod": {
                "startDate": "2026-04-07T00:00:00+01:00",
                "endDate": "2030-04-06T23:59:59+01:00",
                "maxExtentDate": "2036-04-06T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "Two optional extensions of 36 months each."
            },
            "hasOptions": true,
            "options": {
                "description": "Changes to user numbers as accounted for within the contract scope. Use of optional modules and system developments associated with the scope of the services."
            },
            "relatedLots": [
                "BSU/002/2025"
            ],
            "documents": [
                {
                    "id": "021412-2026",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/021412-2026",
                    "datePublished": "2026-03-10T15:12:46Z",
                    "format": "text/html"
                }
            ],
            "assessmentSummariesDateSent": "2026-03-10T00:00:00Z",
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2026-04-02T23:59:59+01:00",
                    "status": "scheduled"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "1",
            "awardID": "1",
            "status": "active",
            "period": {
                "startDate": "2026-04-24T00:00:00+01:00",
                "endDate": "2030-04-23T23:59:59+01:00",
                "maxExtentDate": "2036-04-23T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "The Contract may be extended beyond the Initial Term on a maximum of 2 (two) occasions, for a period of up to 3 (three) years and 3 (three) years respectively at the Customer's sole discretion (subject to requirement, performance and cost). Pricing for annual licence costs for these extension periods have been preagreed within the contract."
            },
            "hasOptions": true,
            "options": {
                "description": "Changes to user numbers as accounted for within the contract scope. Use of optional modules and system developments associated with the scope of the services."
            },
            "value": {
                "amountGross": 598432.5,
                "amount": 498693.75,
                "currency": "GBP"
            },
            "aboveThreshold": true,
            "dateSigned": "2026-04-24T00:00:00+01:00",
            "noAgreedMetricsRationale": "KPIs have been set in the contract but contract value is below threshold for these to be published.",
            "documents": [
                {
                    "id": "038624-2026",
                    "documentType": "contractNotice",
                    "noticeType": "UK7",
                    "description": "Contract details notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/038624-2026",
                    "datePublished": "2026-04-28T14:15:33+01:00",
                    "format": "text/html"
                }
            ]
        }
    ]
}