Planning

Environmental Services Contract

BRACKNELL FOREST BOROUGH COUNCIL

This public procurement record has 2 releases in its history.

Planning

07 Oct 2025 at 11:12

UK2 - Preliminary Market Engagement Notice
Planning

16 Apr 2025 at 12:46

UK1 - Pipeline Notice
Summary of the contracting process

Bracknell Forest Borough Council is preparing for a procurement process for its Environmental Services Contract, which encompasses waste collection, street cleansing, grounds maintenance, and town centre cleaning. The procurement is anticipated to commence in June 2026, with a contract start date set for 1 October 2028. The services will be divided into three Lots, but may be consolidated into a single contract if one supplier secures multiple Lots. Located in the UKJ11 region, the procurement is still in the planning stage with market engagement activities scheduled. Important dates for prospective suppliers include deadlines for booking supplier information sessions and depot tours by the end of October and November 2025, respectively. These initiatives aim to inform potential suppliers ahead of the formal tender process.

This procurement offers substantial opportunities for businesses, particularly those experienced in service provision within the waste management and environmental maintenance sectors. With a contract value estimated at up to £222 million over potentially 16 years, companies with expertise in street-cleaning, refuse collection, and grounds maintenance will find this an attractive prospect. The opportunity is particularly suited to SMEs that can demonstrate capabilities in handling statutory services and a commitment to environmental objectives, such as enhancing biodiversity and meeting waste recycling targets. Businesses looking to expand within the public sector service landscape in the United Kingdom are well-positioned to benefit from participating in this venture.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Environmental Services Contract

Notice Description

Environmental services contract for Bracknell Forest Council. It is anticipated to consist of 3 'Lots': * Lot 1: Waste Collection * Lot 2: Street Cleansing and Grounds Maintenance (including Tree Management) * Lot 3: Town Centre (the Lexicon) Cleansing Even though it is anticipated that the procurement will be split into 'Lots', the Council will have the option to combine multiple 'Lots' into a single contract if a supplier wins multiple 'Lots'. Waste collection is a statutory service and it also supports the Council Plan in the green and sustainable environment objectives of getting residents recycling correctly and helping towards meeting recycling and landfill reduction targets. Street cleansing and grounds maintenance are part statutory; they both support the duty of the Highway Authority to maintain a safe highway network. Both services also support the duty of the local authority to maintain a clean environment which is a statutory duty under the Environmental Protection Act 1990. The grounds maintenance service does also support the Council's work on improving biodiversity on grassed areas such as roadside nature reserves and in managed meadow grass areas. These fulfil objectives in the Council's Biodiversity Action Plan and the Bracknell Forest Local Plan 2020-2037. Anticipated contract(s) start date: 01/10/2028. Anticipated term of contract(s): 8 years with the option to extend for up to a further 8 years.

Planning Information

Overview Bracknell Forest Council (BFC) is preparing to commence a procurement process for the provision of Environmental Services. The Council intends to structure the procurement into the following Lots: • Lot 1: Waste Collection • Lot 2: Street Cleansing and Grounds Maintenance (including Tree Management) • Lot 3: Town Centre (the Lexicon) Cleansing While the procurement is expected to be delivered through individual Lots, the Council reserves the right to combine multiple Lots into a single contract in the event that a supplier is successful across multiple Lots. The formal procurement process is anticipated to commence in June 2026, at which point interested providers will be able to formally express their interest and participate in the tender process. Anticipated Procurement Launch: June 2026 Anticipated Contract Start Date: 1 October 2028 Anticipated Contract Term: 8 years, with the option to extend for up to a further 8 years Market Engagement Activity As part of our market engagement, BFC is running a series of activities to: • Raise awareness of the upcoming opportunity • Share early information on the procurement and contract model • Provide an opportunity for suppliers to ask questions and seek clarification This engagement is for information purposes only and does not form part of the formal procurement process. 1. Supplier Information Sessions (via Microsoft Teams) The Council will host a number of online information sessions to introduce the proposed procurement / contract model and answer supplier questions. Each session will cover the same content. Session Dates (2:00 PM – 3:30 PM): Thursday, 6 November 2025 Thursday, 13 November 2025 Thursday, 20 November 2025 Please note: Suppliers only need to attend one session. Responses to relevant questions raised during the sessions will be consolidated and shared with all interested providers after the final session. To book a place, please email es.admin@bracknell-forest.gov.uk with the following information: • Organisation Name: • Session Date you would like to attend: • The Lot(s) you are interested in • Names and email addresses of attendees The deadline to book onto a session is Thursday, 30 October 2025. 2. Bracknell Forest Council Commercial Centre (Depot) Tours – In Person BFC will also be offering site tours of the Bracknell Forest Commercial Centre (Depot), which will serve as the operational base for the successful provider(s) of Lot 1 and Lot 2. These tours offer an opportunity to view the depot facilities and ask relevant questions. Any questions and answers from the tours will also be consolidated and shared with all interested parties after the final tour. Depot Tour Details: • Time: All tours will begin at 2:00 PM and are anticipated to last for approx. 1 hour • Group Size per organisation: Max 4 individuals per organisation. • Organisations per Tour: Anticipated maximum of 3 organisations per tour (although this may be increased dependent on the level of interest). Available Dates: Monday, 24 November 2025 Tuesday, 25 November 2025 Thursday, 27 November 2025 Monday, 1 December 2025 Tuesday, 2 December 2025 Wednesday, 3 December 2025 To book a depot tour, please email es.admin@bracknell-forest.gov.uk with the following details: • Organisation Name • Number of attendees (up to a maximum of 4) • The Lot(s) you are interested in • Preferred tour date(s) — please indicate order of preference or state "flexible" if you are happy to attend any date We will endeavour to accommodate your request but cannot guarantee your selected date. The deadline to book onto a tour is Monday, 17 November 2025 Confirmation of tour dates will be communicated by: Thursday, 20 November 2025. The market engagement activity is designed to inform the market only. It does not constitute a formal procurement process or a call for competition under the Procurement Act 2023. Participation or non-participation in this engagement will not influence any future procurement outcome.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05040e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/062840-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

77314000 - Grounds maintenance services

90500000 - Refuse and waste related services

90610000 - Street-cleaning and sweeping services

Notice Value(s)

Tender Value
£185,000,000 £100M-£1B
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Oct 20254 months ago
Submission Deadline
Not specified
Future Notice Date
30 Jun 20265 months to go
Award Date
Not specified
Contract Period
30 Sep 2028 - 30 Sep 2036 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BRACKNELL FOREST BOROUGH COUNCIL
Contact Name
Not specified
Contact Email
es.admin@bracknell-forest.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
BRACKNELL
Postcode
RG12 1JD
Post Town
Reading
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ15 Berkshire East
Delivery Location
TLJ11 Berkshire
Local Authority
Bracknell Forest
Electoral Ward
Town Centre & The Parks
Westminster Constituency
Bracknell

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05040e-2025-10-07T12:12:49+01:00",
    "date": "2025-10-07T12:12:49+01:00",
    "ocid": "ocds-h6vhtk-05040e",
    "initiationType": "tender",
    "planning": {
        "documents": [
            {
                "id": "015562-2025",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK1",
                "description": "Pipeline notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/015562-2025",
                "datePublished": "2025-04-16T13:46:31+01:00",
                "format": "text/html"
            },
            {
                "id": "062840-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/062840-2025",
                "datePublished": "2025-10-07T12:12:49+01:00",
                "format": "text/html"
            }
        ],
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Overview Bracknell Forest Council (BFC) is preparing to commence a procurement process for the provision of Environmental Services. The Council intends to structure the procurement into the following Lots: * Lot 1: Waste Collection * Lot 2: Street Cleansing and Grounds Maintenance (including Tree Management) * Lot 3: Town Centre (the Lexicon) Cleansing While the procurement is expected to be delivered through individual Lots, the Council reserves the right to combine multiple Lots into a single contract in the event that a supplier is successful across multiple Lots. The formal procurement process is anticipated to commence in June 2026, at which point interested providers will be able to formally express their interest and participate in the tender process. Anticipated Procurement Launch: June 2026 Anticipated Contract Start Date: 1 October 2028 Anticipated Contract Term: 8 years, with the option to extend for up to a further 8 years Market Engagement Activity As part of our market engagement, BFC is running a series of activities to: * Raise awareness of the upcoming opportunity * Share early information on the procurement and contract model * Provide an opportunity for suppliers to ask questions and seek clarification This engagement is for information purposes only and does not form part of the formal procurement process. 1. Supplier Information Sessions (via Microsoft Teams) The Council will host a number of online information sessions to introduce the proposed procurement / contract model and answer supplier questions. Each session will cover the same content. Session Dates (2:00 PM - 3:30 PM): Thursday, 6 November 2025 Thursday, 13 November 2025 Thursday, 20 November 2025 Please note: Suppliers only need to attend one session. Responses to relevant questions raised during the sessions will be consolidated and shared with all interested providers after the final session. To book a place, please email es.admin@bracknell-forest.gov.uk with the following information: * Organisation Name: * Session Date you would like to attend: * The Lot(s) you are interested in * Names and email addresses of attendees The deadline to book onto a session is Thursday, 30 October 2025. 2. Bracknell Forest Council Commercial Centre (Depot) Tours - In Person BFC will also be offering site tours of the Bracknell Forest Commercial Centre (Depot), which will serve as the operational base for the successful provider(s) of Lot 1 and Lot 2. These tours offer an opportunity to view the depot facilities and ask relevant questions. Any questions and answers from the tours will also be consolidated and shared with all interested parties after the final tour. Depot Tour Details: * Time: All tours will begin at 2:00 PM and are anticipated to last for approx. 1 hour * Group Size per organisation: Max 4 individuals per organisation. * Organisations per Tour: Anticipated maximum of 3 organisations per tour (although this may be increased dependent on the level of interest). Available Dates: Monday, 24 November 2025 Tuesday, 25 November 2025 Thursday, 27 November 2025 Monday, 1 December 2025 Tuesday, 2 December 2025 Wednesday, 3 December 2025 To book a depot tour, please email es.admin@bracknell-forest.gov.uk with the following details: * Organisation Name * Number of attendees (up to a maximum of 4) * The Lot(s) you are interested in * Preferred tour date(s) -- please indicate order of preference or state \"flexible\" if you are happy to attend any date We will endeavour to accommodate your request but cannot guarantee your selected date. The deadline to book onto a tour is Monday, 17 November 2025 Confirmation of tour dates will be communicated by: Thursday, 20 November 2025. The market engagement activity is designed to inform the market only. It does not constitute a formal procurement process or a call for competition under the Procurement Act 2023. Participation or non-participation in this engagement will not influence any future procurement outcome.",
                "dueDate": "2025-12-03T23:59:59+00:00",
                "status": "scheduled"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-PPON-PJMT-6544-CVZD",
            "name": "Bracknell Forest Borough Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PJMT-6544-CVZD"
            },
            "address": {
                "streetAddress": "Time Square",
                "locality": "Bracknell",
                "postalCode": "RG12 1JD",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ11"
            },
            "contactPoint": {
                "email": "es.admin@bracknell-forest.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ],
                "url": "http://www.bracknell-forest.gov.uk"
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PJMT-6544-CVZD",
        "name": "Bracknell Forest Borough Council"
    },
    "tender": {
        "id": "DN791065",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Environmental Services Contract",
        "description": "Environmental services contract for Bracknell Forest Council. It is anticipated to consist of 3 'Lots': * Lot 1: Waste Collection * Lot 2: Street Cleansing and Grounds Maintenance (including Tree Management) * Lot 3: Town Centre (the Lexicon) Cleansing Even though it is anticipated that the procurement will be split into 'Lots', the Council will have the option to combine multiple 'Lots' into a single contract if a supplier wins multiple 'Lots'. Waste collection is a statutory service and it also supports the Council Plan in the green and sustainable environment objectives of getting residents recycling correctly and helping towards meeting recycling and landfill reduction targets. Street cleansing and grounds maintenance are part statutory; they both support the duty of the Highway Authority to maintain a safe highway network. Both services also support the duty of the local authority to maintain a clean environment which is a statutory duty under the Environmental Protection Act 1990. The grounds maintenance service does also support the Council's work on improving biodiversity on grassed areas such as roadside nature reserves and in managed meadow grass areas. These fulfil objectives in the Council's Biodiversity Action Plan and the Bracknell Forest Local Plan 2020-2037. Anticipated contract(s) start date: 01/10/2028. Anticipated term of contract(s): 8 years with the option to extend for up to a further 8 years.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90610000",
                        "description": "Street-cleaning and sweeping services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90500000",
                        "description": "Refuse and waste related services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77314000",
                        "description": "Grounds maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ11",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ11",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 222000000,
            "currency": "GBP",
            "amount": 185000000
        },
        "mainProcurementCategory": "services",
        "lots": [
            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2028-10-01T00:00:00+01:00",
                    "endDate": "2036-09-30T23:59:59+01:00",
                    "maxExtentDate": "2044-09-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "planned",
                "suitability": {
                    "sme": true
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-06-30T23:59:59+01:00"
        },
        "status": "planned",
        "aboveThreshold": true
    },
    "language": "en"
}