Tender

Design and Planning Services for a Replacement or Refurbished Village Hall

BARRINGTON PARISH COUNCIL

This public procurement record has 1 release in its history.

Tender

17 Apr 2025 at 17:10

UK4 - Tender Notice
Summary of the contracting process

Barrington Parish Council is seeking design and planning services for the replacement or refurbishment of the village hall, located in Litlington, SG8 0QR, UKH12. This procurement falls under the industry category of architectural and related services. The tender process is in the active stage, with a submission deadline of 17:00 hrs on 16 May 2025. The intended contract period spans from 1 September 2025 to 31 August 2027. This open competition tender aims to secure comprehensive architectural, surveying, planning, design, and project management services, within a budget of £160,000.

This tender offers a significant opportunity for businesses specializing in architectural design, planning, and project management services to showcase their expertise. The project requires creating plans and documentation to support planning applications and construction tenders, as well as post-planning building control plans if needed. Suitable companies would benefit from the ability to act as project managers and designated CDMs, providing oversight from design to completion. This contract aims to revitalise a key community asset, presenting meaningful work that could enhance reputations and lead to future projects with similar community-focused initiatives.

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Notice Information

Notice Title

Design and Planning Services for a Replacement or Refurbished Village Hall

Notice Description

Barrington Parish Council (BPC) wishes to replace or refurbish the village hall. The village hall and the land upon which it sits is held in Trust for the village by the Village Hall Trustee (VHT). The building is in poor condition and s106 funds have been allocated for its refurbishment or replacement. It is not a listed building but is a significant feature and located in a prominent position overlooking the Village Green and within the Conservation Area. It is accessed via a permitted accessway across the Village Green under licence from the Green Charity. Following a detailed options study, BPC now wishes to drive forward with plans for the Village Hall and requires a company that can: * Provide the necessary plans and documentation to support a planning application. * Provide the necessary drawings and documentation to support tenders for construction works. * Post-planning to provide building control plans (if required) * Act as project manager for the construction project * Act as the designated CDM Refurbish The principle of retaining an existing building wherever possible to avoid wasting carbon and resources points to refurbishment as the starting point for Stage 2 Concept Design. However, as the scheme is developed through Stage 2, the size of the original Hall, its proportion, construction and location on the site may limit flexibility in the emerging design and this needs to be considered. The original Hall, with refurbished, insulated roof and new rooflights could sit at the heart of a highly insulated new building that could entirely envelop the old Hall, improving its environmental performance and creating welcoming and service space around it as well as extending its length with a secondary smaller hall to the rear. A Structural Report from the Structural Engineer Price & Myers indicates that the existing timber trusses in the Hall can be refurbished with tie rods at a higher level. Rebuild Alternatively, given the constraints of the Village Hall site, a new building is likely to be laid out with the two Halls at the heart of a building surrounded by circulation and service space. However, the freedom to change the proportion of the main Hall and its relationship to other parts of the building such as the smaller hall, may ultimately allow the design to be more flexible. Accommodation Needs The spatial requirements have been assessed following consultation with users. The total area was fixed at 650sqm in order to compare site layouts but including: - Large hall: a flexible multi-purpose space. - Small hall: a flexible multi-purpose space. - Hospitality: a cafe space served by a kitchen and bar is a new space desired for the Village Hall, locating it at the front of the site enables it to double as a foyer zone for the arrival of large groups to attend performances. It also creates an active and welcoming front for the building, addressing the village green. The cafe area could function as the bar for events. - Meeting Room: this is a new space for smaller meetings doubling as a room for curation or access to the Barrington History Society archive. The store for the archive should be accessible from the room or nearby. Some of the material could be on permanent display in the building. - Community kitchen: if the Cafe is run commercially or has a double function as a bar with a license, it may be necessary to also have a small community kitchen that can be used by community groups including children, such as scouts. Duxford community centre is a precedent for this. - SCDC Guidance on the use of s106 public funds is clear that no space should be for the exclusive use of any single group - thus for example a "sports and social club with bar" as a separate membership and entity would not be allowed. - Early Years: however, Barrington does need pre-school 'provision for children up to 5, particularly since the village is expanding with significant numbers of family housing. The size of the Early Years facility was fixed at 120sqm to reflect the level of funding contribution from SCDC, this is sufficient for a simple one room Early Years facility which should be an independent area of the building, with a clear security line between public and pre-school use and a direct entrance from the outside with drop off and pick up arrangements for buggies. This should enable delivery of the DfE's Early Years Foundation Stage (EYFS) statutory framework and would be inspected by Ofsted. The classroom would ideally connect directly to its own outside play space and of course co-location with the village hall would bring potential customers to a Cafe. - Access and Parking requirements will need to be confirmed, and a transport assessment undertaken to provide a baseline count of existing cars at different times of the day and week, to include. - Parking and EV Charging - Disabled parking - Bicycle parking - Refuse and recycling storage Budget Constraints The finite amount of funds available means that the work on the village hall needs to be completed within very strict budgetary constraints. For the provision of architectural, surveying, planning, design and project management services a maximum budget of PS160,000 is available. Contract Period The Services tender request includes whole life project management. The intended contract start and end dates - from the design to handover and sign off of the whole project - are Start date 1.9.25 End date 31.8.27.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05053e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/016068-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71200000 - Architectural and related services

Notice Value(s)

Tender Value
£160,000 £100K-£500K
Lots Value
£160,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Apr 202510 months ago
Submission Deadline
16 May 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Aug 2025 - 31 Aug 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BARRINGTON PARISH COUNCIL
Contact Name
Not specified
Contact Email
parishclerk@barringtonparishcouncil.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
LITLINGTON
Postcode
SG8 0QR
Post Town
Stevenage
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
South Cambridgeshire
Electoral Ward
Bassingbourn
Westminster Constituency
South Cambridgeshire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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Some of the material could be on permanent display in the building. - Community kitchen: if the Cafe is run commercially or has a double function as a bar with a license, it may be necessary to also have a small community kitchen that can be used by community groups including children, such as scouts. Duxford community centre is a precedent for this. - SCDC Guidance on the use of s106 public funds is clear that no space should be for the exclusive use of any single group - thus for example a \"sports and social club with bar\" as a separate membership and entity would not be allowed. - Early Years: however, Barrington does need pre-school 'provision for children up to 5, particularly since the village is expanding with significant numbers of family housing. 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