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Asbestos Management Framework

Tai Hedyn Limited

This public procurement record has 4 releases in its history.

Award

06 Mar 2026 at 16:38

UK7 - Contract Details Notice
Award

28 Nov 2025 at 16:53

UK6 - Contract Award Notice
Tender

20 Aug 2025 at 16:17

UK4 - Tender Notice
Planning

18 Apr 2025 at 12:22

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Tai Hedyn Limited, a significant housing association based in East Wales, is orchestrating an Asbestos Management Framework covering air monitoring, surveying, bulk sampling, removal, and reinstatement works. This initiative spans vital sectors such as building safety and estate maintenance, across various locales including UKL21, UKL24, and UKL16. The framework utilises an open procurement method and is split into two distinct lots, each involving scheduled works up to February 2028, with possible extensions until 2030 based on performance. The Asbestos Management Framework, underpinned by Welsh devolved regulations, commenced its current contract phase on 1st March 2026, following prior planning and tendering stages. It is facilitated through an appointed framework ranking system, where tasks estimated over £5,000 require contractors to participate in a mini-competition.

This framework presents substantial business growth opportunities, particularly for SMEs specialising in asbestos inspection and remediation services. Contractors such as Enquin Environmental Limited, Life Environmental Services Limited, Severn Insulation Co Limited, and Woods Building Services, cater to varied asbestos management needs, leveraging their proficiency to deliver cost-effective solutions in strict compliance with prevailing health and safety legislation. Such procurements, focusing on framework services needing high technical and quality adherence, invite competitive bids that bolster business growth through guaranteed engagements in critical environmental health services across multiple regions. The framework accommodates a selective tender process, ensuring participating entities align with stringent regulatory standards while contributing to sustainable habitat management across Southern Wales.

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Notice Information

Notice Title

Asbestos Management Framework

Notice Description

Introduction Tai Hedyn Limited (Hedyn) was created on the 1st of April 2025 through the merger of Melin Homes Limited and Newport City Homes Housing Association Limited.Hedyn provides homes and services to customers across South-east Wales. With approximately 15,000 homes, it is the second largest housing association in Wales, and operates across five local authorities: Blaenau Gwent, Monmouthshire, Newport, Powys,and Torfaen. Framework Details Hedyn wishes to establish a standalone framework for the provision of Asbestos Management. The proposed framework will be for a maximum duration of 48 months. The duration of the framework will be for 24 months. with options to extend for up to a maximum of a further 24 months. Extension options will be offered at the discretion of the Association and may be offered incrementally or in full. This and will be subject to satisfactory contractor performance and the framework continuing to meet the requirements of the Association. This framework will be used by all areas of the Association to identify, inspect, manage and remediate asbestos containing materials. Areas of the Association that will use the framework include the building safety team, reactive and planned maintenance teams, voids team, capital works team and estates team. Services and works under this framework may range from 'ad-hoc' single tasks to full programmes of works and will vary year on year due to the demands and requirements of the Association. Contractors appointed to each of the lots will not be guaranteed any minimum volumes or values of work. Asbestos management services and works are required to comply with the general duties under the Health and Safety at Work Act 1974 (as mended) and more specifically incompliance with duties under the Control of Asbestos Regulations 2012 ('CAR 2012'). The association has an Asbestos Management Plan ('AMP') which sets out the management of Asbestos in its property portfolio. All services and works must be carried out in accordance with all current and any future legislation, regulations or industry guidance as may be brought into force or issued from time to time. The framework will be split into the following lots: Lot 1 - Asbestos Air Monitoring, Surveying and Bulk Sampling. Lot 2 - Asbestos Removal and Reinstatement Works

Lot Information

Air Monitoring, Asbestos Surveys and Bulk Sampling

Air Monitoring The Association commissions asbestos air monitoring within its properties in order to ensure compliance with CAR 2012 and Asbestos: The Analysts' Guide - HSG248.Requirements usually take the form of but are not limited to the following: * Personal sampling for the assessment of respirator protection; * Static sampling to assess background levels; * Air monitoring during asbestos removal works; * Air monitoring after asbestos removal works is complete; * Four-stage clearances; * Certificates of re-occupation. Surveys The Association commissions asbestos surveys of owned or managed properties in order to ensure compliance with CAR 2012 and Regulations 3 & 10 of the Management of Health and Safety at Work Regulations 1999.Non-Domestic Survey requirements take the form of management surveys, management survey re-inspections, management surveys with targeted Refurbishment and Demolition (R&D) elements or full (R&D) surveys as set out in HSG264 either to parts of or the whole of buildings unless otherwise specified and agreed. Asbestos survey requirements will follow the HSG264 standard, and will take the form of the following; * Management surveys update / review of domestic property. * Management survey update / review of non-domestic communal areas, blocks and commercial units. * Management survey with intrusive inspections to pre-defined work area(s). * Localised refurbishment and demolition surveys; * Full R&D survey. Bulk Sampling Bulk sample analysis requirements usually take the form of analysis requests for completion within a set time of one or more samples of suspected ACMs collected by P402 trained staff. Bulk sample analysis must be undertaken by a UKAS or equivalent accredited laboratory. For full details please refer to the Invitation to Tender (ITT) Documents. The maximum number of contractors to be appointed to this lot is two (2).

Renewal: The framework may be extended by up to a maximum of 24 months. Extension options will be offered at the discretion of the Association and may be incrementally or offered in full. This and will be subject to satisfactory contractor performance and the framework continuing to meet the requirements of the association

Asbestos Removal and Reinstatement Works

Hedyn will commission asbestos removals within their domestic and non-domestic properties in order to ensure compliance with CAR 2012. Asbestos removal requirements will typically take the form of licensed work, non notifiable licensed work (NNLW) and non licensed work in or on: * Domestic properties; * Non-domestic properties; * Common parts and communal areas of Association owned buildings. * Commercial units and offices; * Removal of fly-tipped waste from the association's property and land. Works must be carried out in accordance with HSG247 and HSG210. The Association aims to use the services of Licenced Asbestos Removal Companies (LARC) who can provide asbestos removal and reinstatement work, this provides benefits by means of ease of work co-ordination, reduced work timescales, less disruption to Customers, easier purchase ordering and invoicing. Examples of re-instatement work may include: * Re-instatement and plastering of ceilings and walls; * Self levelling of floors; * Insulation of roof spaces; * Replacement of loft hatches. Please note not all removal work will require re-instatement work. The LARC can have their own in-house trades or can use subcontractors to provide reinstatement. Where sub-contractors are used the association will expect the LARC to manage the whole process and undertake due diligence in relation to their competence to undertake the work. Hedyn will expect to see regular evidence of due diligence for subcontractors. The maximum number of contractors to be appointed to this lot is three (3).

Renewal: The framework may be extended by up to a maximum of 24 months. Extension options will be offered at the discretion of the Association and may be incrementally or offered in full. This and will be subject to satisfactory contractor performance and the framework continuing to meet the requirements of the association

Planning Information

If you would like to attend the event, please complete the registration form for the relevant lot that you are interested in attending for. Suppliers may register attendance for both lots if they wish. The number of attendees is limited to 2 for each supplier. Therefore, please ensure that the appropriate representatives from your organisation are nominated to attend. Suppliers wishing to attend must register for the event no later than 12 Noon, on Wednesday 7th May 2025. Please use the following link to the E-Tender Portal to register for the event: https://www.delta-esourcing.com/tenders/UK-title/53W3YM5SDW and complete and submit the Supplier Registration Form (Questionnaire) in the portal. Event Details The Preliminary Market Engagement event is to be held on 21st May 2025, between 0930hrs and 1300hrs The location is to be confirmed subject to the number of suppliers registering to attend the event. Suppliers that have registered to attend the event will be notified directly to confirm the location. Therefore, it is important that Suppliers when registering for the event must provide email contact details Session Details Lot 1 – 0930hrs Wednesday, 21st May 2025 Lot 2 – 1100hrs Wednesday 21st May 2025 Event Format • Presentations by Technical Leads and Procurement • Question and Answers Pre-Market Engagement Event Objectives The objectives for the event are for the Association to: • gauge and generate market interest in the framework agreement; • gain an understanding of your experience of similar frameworks, incorporating any lessons learnt to drive improvements and efficiencies. • listen, reflect and mitigate any foreseeable risks within the procurement process for the proposed framework agreement to ensure that the services and works to be delivered meet the Associations requirements and offer value for money. Following the event will be circulated to all attendees via the E-Tender Portal. Also presentation documentation will be included within the Tender Pack when it is published via the E-Tender Portal.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-050545
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/020614-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

45262660 - Asbestos-removal work

90650000 - Asbestos removal services

Notice Value(s)

Tender Value
£2,000,000 £1M-£10M
Lots Value
£2,000,000 £1M-£10M
Awards Value
£2,000,000 £1M-£10M
Contracts Value
£2,000,000 £1M-£10M

Notice Dates

Publication Date
6 Mar 20265 months ago
Submission Deadline
16 Sep 2025Expired
Future Notice Date
30 May 2025Expired
Award Date
21 Nov 20259 months ago
Contract Period
1 Mar 2026 - 29 Feb 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Tai Hedyn Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWPORT
Postcode
NP20 2DW
Postcode Area
Newport
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL54 Monmouthshire and Newport
Delivery Location
TLL21 Monmouthshire and Newport, TLL24 Powys
Local Authority
Newport
Electoral Ward
Pillgwenlly
Westminster Constituency
Newport East

Supplier Information

Number of Suppliers
5
Supplier Names

Enquin Environmental Limited

Life Environmental Services Limited

Omega Environmental Services Limited

Severn Insulation Co Limited

Woods Building Services Ltd. t/a AA Woods

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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