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EC1047 Air Cooled Chillers and Close Control Units Maintenance & Reactive Work

University Of Edinburgh

This public procurement record has 2 releases in its history.

Award

27 Jan 2026 at 09:44

Award Notice
Tender

21 Apr 2025 at 15:16

Tender Notice
Summary of the contracting process

The University of Edinburgh has concluded the procurement process for the maintenance and reactive work of Air Cooled Chillers and Close Control Units (CCUs), appointing Lovat's Group Ltd for the Air Cooled Chillers and Celsius Cooling Ltd for the CCUs, each responsible for a specific lot within the university's estate. The procurement was conducted through a Restricted Procedure, a selective method involving a two-stage tender process. The contract, valued at £1,250,000, extends over an initial period of three years, from 1st February 2026 to 31st January 2029, with the possibility of two one-year extensions, potentially lasting until 31st January 2031. The focus falls under the Repair and Maintenance Services industry category, with the scope encompassing locations across the UKM75 region, primarily covering the University’s varied campuses.

This procurement presents significant business growth opportunities, particularly for firms specializing in HVAC and repair services with proven capabilities in maintenance and reactive work for complex systems like air cooled chillers and CCUs. Small and medium-sized enterprises (SMEs), such as the awarded companies, may find this tender especially fitting due to its substantial scope and specialization requirement. The tender evaluation heavily weighted technical expertise at 70%, complemented by a 30% consideration for pricing, setting a precedence for quality deliverables. Firms capable of offering sophisticated technical solutions while maintaining competitive pricing are well suited to compete for similar opportunities, enhancing their market presence within the public sector’s educational facilities management domain.

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Notice Information

Notice Title

EC1047 Air Cooled Chillers and Close Control Units Maintenance & Reactive Work

Notice Description

The University of Edinburgh has appointed two suppliers to provide maintenance services and reactive works for Air Cooled Chillers and Close Control Units (CCUs) that are spread throughout the University's Estate. This contract is split into two lots as follows, with one supplier appointed per lot. Lot 1: Air Cooled Chillers; and Lot 2: Close Control Units (CCUs). The initial contract period is for 3 years from 1st February 2026 to 31st January 2029. The University has two options to extend for periods of 1-year each, potentially taking the contract through to 31st January 2031 (3+1+1). The contracts have been awarded following an openly advertised Restricted Procedure (two-stage tender process).

Lot Information

Air Cooled Chillers

The University of Edinburgh has appointed a single supplier to provide maintenance services and reactive work for Lot 1, comprising Air Cooled Chillers that are spread throughout the University's Estate. The contract has been awarded following an openly advertised Restricted Procedure (two-stage tender process).

Options: The University has two options to extend for periods of 1-year each, potentially taking the contract through to 31st January 2031 if all extensions are applied (3+1+1).

Renewal: Initial contract period of 3 years with the option to extend for up to a further 2 years in total (3+1+1).

Close Control Units (CCUs)

The University of Edinburgh has appointed a single supplier to provide maintenance services and reactive work for Lot 2, comprising Close Control Units (CCUs) that are spread throughout the University's Estate. The contract has been awarded following an openly advertised Restricted Procedure (two-stage tender process).

Options: The University has two options to extend for periods of 1-year each, potentially taking the contract through to 31st January 2031 if all extensions are applied (3+1+1).

Renewal: Initial contract period of 3 years with the option to extend for up to a further 2 years in total (3+1+1).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05054c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/006921-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

50 - Repair and maintenance services

CPV Codes

42500000 - Cooling and ventilation equipment

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£1,250,000 £1M-£10M
Lots Value
£750,000 £500K-£1M
Awards Value
Not specified
Contracts Value
£1,250,000 £1M-£10M

Notice Dates

Publication Date
27 Jan 20267 months ago
Submission Deadline
19 May 2025Expired
Future Notice Date
Not specified
Award Date
15 Jan 20267 months ago
Contract Period
Not specified - Not specified
Recurrence
Tendering process for renewal of this contract is likely to be approx. 6 to 9 months prior to the expiry of the contract.

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University Of Edinburgh
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
2
Supplier Names

Celsius Cooling Ltd

Lovat's Group Ltd

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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