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Human Resources Management & Rostering System

West Yorkshire Fire and Rescue Authority

This public procurement record has 4 releases in its history.

Award

27 Apr 2026 at 11:15

UK7 - Contract Details Notice
Award

09 Mar 2026 at 15:48

UK6 - Contract Award Notice
Tender

17 Dec 2025 at 10:59

UK4 - Tender Notice
Planning

22 Apr 2025 at 09:46

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

West Yorkshire Fire and Rescue Authority has completed the procurement process for a Human Resources Management & Rostering System, awarding the contract to Infographics UK Ltd. The procurement was conducted as an open procedure, and the award status is active as of 27th April 2026. This contract, valued at £783,284, will run until 31st March 2029, with a potential extension to 2031. Located in Bradford, UK, the project is within the software package and information systems industry category. The procurement addresses public authority needs and aims to enhance operational efficiency and user experience through technological advancements.

This tender offers growth opportunities for businesses specialising in software and information systems, specifically those capable of providing a HR and rostering solution. Suitable bidders include SMEs with comprehensive services and solutions that meet the strategic goals and operational efficiencies of the public sector. The requirement to deliver a streamlined HR system encompasses numerous functionalities, providing a broad scope for software developers to innovate and deliver enhanced employee lifecycle management solutions. This project supports not only supplier profitability but also public service enhancement, contributing positively to business development within this sector.

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Notice Information

Notice Title

Human Resources Management & Rostering System

Notice Description

WYFRS wish to appoint a supplier who, in partnership, will collaborate with WYFRS to drive and achieve win-win outcomes. The appointed supplier will play a key role in successfully and professionally delivering the required services. WYFRS are seeking proposals in which the appointed supplier will meet the following as a minimum; enhance operational efficiency, improve the user experience, and ensure that the latest technological advancements meet our evolving needs. This proactive approach will ensure that WYFRS will achieve our strategic goals/priorities through deployment of a simple to use system which better supports people at each stage in the employee lifecycle enabling efficiencies and improvements to our people processes, delivers successful outcomes and better supports our organisation, our managers, people specialists and our workforce. This contract requires a combined solution of a HR/people system, and a rostering system.

Planning Information

Suppliers interested in participating are invited to email their expression of interest to wayne.robinson@westyorksfire.gov.uk by Monday 19th May.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05055e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/037928-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72500000 - Computer-related services

Notice Value(s)

Tender Value
£750,000 £500K-£1M
Lots Value
£750,000 £500K-£1M
Awards Value
£783,284 £500K-£1M
Contracts Value
£783,284 £500K-£1M

Notice Dates

Publication Date
27 Apr 20264 months ago
Submission Deadline
26 Jan 2026Expired
Future Notice Date
1 Sep 2025Expired
Award Date
6 Mar 20265 months ago
Contract Period
27 Apr 2026 - 31 Mar 2029 2-3 years
Recurrence
2030-01-07

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Yorkshire Fire and Rescue Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRADFORD
Postcode
BD11 2DY
Postcode Area
Bradford
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE44 Calderdale and Kirklees
Delivery Location
TLE4 West Yorkshire
Local Authority
Kirklees
Electoral Ward
Birstall and Birkenshaw
Westminster Constituency
Spen Valley

Supplier Information

Number of Suppliers
1
Supplier Name

Infographics UK Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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