Award

Human Resources Management & Rostering System

WEST YORKSHIRE FIRE AND RESCUE AUTHORITY

This public procurement record has 3 releases in its history.

Award

09 Mar 2026 at 15:48

Tender

17 Dec 2025 at 10:59

Planning

22 Apr 2025 at 08:46

Summary of the contracting process

The West Yorkshire Fire and Rescue Authority has completed the awarding of a contract for a Human Resources Management and Rostering System, aimed at enhancing operational efficiency and user experience through advanced technological solutions. The procurement process, which concluded with the award on 6th March 2026, utilised an open procedure. The contract was valued at £783,284 and spans from 1st April 2026 to 31st March 2029, with potential extensions up to 31st March 2031. This procurement falls under the services category, specifically targeting software packages and computer-related services, and engages suppliers in the UK, notably Infographics UK Ltd based in Edinburgh.

This tender represents a significant opportunity for businesses in the software and information systems sector, particularly those specialising in HR and rostering solutions. Companies capable of delivering streamlined, integrated systems that support workforce management and enhance organisational processes should find this contract appealing. With a focus on technology-driven improvement and strategic partnership with West Yorkshire Fire and Rescue Authority, businesses that can offer innovative solutions, excellent service delivery, and quality integration with existing infrastructures will find favourable chances for growth and collaboration. The procurement encourages participation from entities capable of implementing comprehensive systems and delivering value through both efficiency and strategic alignment with client priorities.

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Notice Title

Human Resources Management & Rostering System

Notice Description

WYFRS wish to appoint a supplier who, in partnership, will collaborate with WYFRS to drive and achieve win-win outcomes. The appointed supplier will play a key role in successfully and professionally delivering the required services. WYFRS are seeking proposals in which the appointed supplier will meet the following as a minimum; enhance operational efficiency, improve the user experience, and ensure that the latest technological advancements meet our evolving needs. This proactive approach will ensure that WYFRS will achieve our strategic goals/priorities through deployment of a simple to use system which better supports people at each stage in the employee lifecycle enabling efficiencies and improvements to our people processes, delivers successful outcomes and better supports our organisation, our managers, people specialists and our workforce. This contract requires a combined solution of a HR/people system, and a rostering system.

Planning Information

Suppliers interested in participating are invited to email their expression of interest to wayne.robinson@westyorksfire.gov.uk by Monday 19th May.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05055e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/021008-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support


CPV Codes

48000000 - Software package and information systems

72500000 - Computer-related services

Notice Value(s)

Tender Value
£750,000 £500K-£1M
Lots Value
£750,000 £500K-£1M
Awards Value
£783,284 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
9 Mar 20261 months ago
Submission Deadline
26 Jan 2026Expired
Future Notice Date
1 Sep 2025Expired
Award Date
6 Mar 20261 months ago
Contract Period
31 Mar 2026 - 31 Mar 2029 3-4 years
Recurrence
2030-01-07

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
WEST YORKSHIRE FIRE AND RESCUE AUTHORITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRADFORD
Postcode
BD11 2DY
Post Town
Bradford
Country
England

Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE44 Calderdale and Kirklees
Delivery Location
TLE Yorkshire and The Humber, TLE4 West Yorkshire

Local Authority
Kirklees
Electoral Ward
Birstall and Birkenshaw
Westminster Constituency
Spen Valley

Supplier Information

Number of Suppliers
1
Supplier Name

INFOGRAPHICS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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