Tender

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Provision of E-bulk Solution for the Administration of Disclosure and Barring Service (DBS) for Conwy County Borough Council

Conwy County Borough Council

This public procurement record has 2 releases in its history.

TenderCancellation

29 Jul 2025 at 11:00

UK12 - Procurement Termination Notice
Tender

22 Apr 2025 at 15:51

UK4 - Tender Notice
Summary of the contracting process

Conwy County Borough Council has initiated a public procurement process for the "Provision of E-bulk Solution for the Administration of Disclosure and Barring Service (DBS)" to streamline its DBS checks electronically. Located in Colwyn Bay, the Council is seeking a qualified e-Broker to provide this service across its operations and for other organisations they serve. The industry category involves administration, business, and database services. The procurement is currently at the tender stage as of April 2025, with a deadline for submission set on 19th May 2025. Following initial cancellation, the Council intends to re-advertise this opportunity within the next 6-12 months. The procurement method is an open, competitive flexible procedure, encouraging wide participation.

This tender represents a significant business growth opportunity for firms specialising in electronic administration solutions, particularly those experienced with DBS checks and registered as DBS e-Brokers. This contract, valued at approximately £478,305, offers a three-year service period with possible extensions, emphasizing stable, long-term collaboration. Companies that can effectively showcase their technical solutions and experience in related services, while meeting the qualitative and pricing criteria, are well-suited to compete. The procurement process includes thorough evaluation stages, including written submissions and presentations, highlighting the need for businesses with robust technical capabilities and a professional approach to tendering. Small and medium enterprises are encouraged to apply, with the process supporting electronic submissions, ensuring accessibility for a broad range of capable suppliers.

How relevant is this notice?

Notice Information

Notice Title

Provision of E-bulk Solution for the Administration of Disclosure and Barring Service (DBS) for Conwy County Borough Council

Notice Description

Conwy County Borough Council is seeking to appoint an approved e-Broker to facilitate the administration of all its DBS checks electronically either via a hosted or umbrella body solution. CCBC processes approximately 1800 DBS checks per annum for recruitment and registration purposes. The approved e-Broker must be registered with DBS and must be able to administer DBS checks for employees and volunteers in other organisations that Conwy CBC currently undertake. Please refer to the tender documents for full details of the contract requirements.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0505d0
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/043763-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

75 - Administration, defence and social security services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48610000 - Database systems

75100000 - Administration services

79000000 - Business services: law, marketing, consulting, recruitment, printing and security

Notice Value(s)

Tender Value
£478,305 £100K-£500K
Lots Value
£478,305 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Jul 20251 years ago
Submission Deadline
19 May 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Aug 2025 - 31 Jul 2028 3-4 years
Recurrence
2028-07-31

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Conwy County Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
COLWYN BAY
Postcode
LL29 0GG
Postcode Area
Llandudno
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL3 North Wales
Small Region (ITL 3)
TLL33 Conwy and Denbighshire
Delivery Location
TLL13 Conwy and Denbighshire
Local Authority
Conwy
Electoral Ward
Rhiw
Westminster Constituency
Clwyd North

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...