Award

Arboricultural Services

WESTMINSTER CITY COUNCIL

This public procurement record has 4 releases in its history.

Award

25 Mar 2026 at 07:44

Tender

18 Sep 2025 at 11:26

Planning

12 Sep 2025 at 10:14

Planning

23 Apr 2025 at 13:36

Summary of the contracting process

Westminster City Council is leading the procurement process for Arboricultural Services, focusing on the management and maintenance of trees in public spaces across London. This initiative encompasses tree planting, maintenance, and 24-hour emergency cover, among other activities, and aims to support environmental health and biodiversity. The procurement process has now reached the award stage, following an open procedure. The initial tender was announced in September 2025, with an enquiry period ending in October 2025. By March 2026, the winning bid has been awarded, and the contract will span from June 2026 to May 2032, with a potential three-year extension subject to performance. The tender falls within the services category and requires compliance with various legislative frameworks, including health and safety regulations and liability acts.

This tender presents significant opportunities for businesses, particularly those specialising in arboricultural and environmental services, to expand their portfolio and enhance visibility. The contract is suited to SMEs and organisations within the horticultural industry, given its scope for tree maintenance, planting, and emergency services. The focus on sustainability and improving urban greening aligns with broader environmental goals, making it an attractive proposition for companies committed to combating climate change and enhancing urban biodiversity. The awarded supplier, Gristwood & Toms Limited, a specialist in this field, exemplifies the type of business well-suited to benefit from such contracts, as it allows for substantial social value contributions alongside financial growth. Businesses interested in future collaborations should possess adept skills in delivering high-quality, flexible arboriculture services with a strong emphasis on environmental impact.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Title

Arboricultural Services

Notice Description

Arboricultural Services encompasses the management, care and maintenance of trees in public spaces. This includes a range of activities aimed at ensuring the health, safety and sustainability of the tree population. The authority is responsible for the maintenance of trees in parks, on our streets, and in other public and open spaces, which are crucial for environmental health and biodiversity. Services include but are not limited to: * Tree planting * Tree watering and establishment * Maintenance and pruning * Tree removal; and * Emergency 24-hour cover Additionally, Arboricultural Services contribute significantly to Councils statutory town planning obligations and environmental policy initiatives, ensuring trees are embedded in polices and strategic initiatives that align with broader sustainability goals such as improved air quality, enhancing biodiversity and combating climate change, demonstrating our commitment to environmental goals and the wellbeing of our communities. Statutory Framework Local authorities have a Duty of Care to prevent or minimise the risk of injury or damage to property caused by tree failure to those reasonably likely to be affected. This duty arises from: * Occupiers' Liability Act (1957 and 1984). * Health and Safety at Work Act (1974) * Highways Act (1980) * Common Law liability of Negligence and Nuisance The Council's tree management regime maintenance contract is required to minimise the risk of liability arising from our Duty of Care and other statutory and common law obligations. Objectives The overall objectives for the new contract will be but not limited to: * Ensure the Councils statutory duties in relation to Arboricultural services are delivered. * Provide continued support to other areas of the Council with the aim of ensuring best value for money and a continuing high level of performance. * Contribute to greening, biodiversity, social value and health & wellbeing / physical activity outcomes; and * Continue to deliver current priorities such as the Council's Fairer Westminster priorities, #2035, environmental targets and public realm strategies as appropriate. * Ensure contract management and accountability, ensuring that the new service provider delivers on KPIs related to service quality, environmental goals, and community engagement. * Ensure compliance with legal, financial, and procurement regulations. * Introduce greater service flexibility to accommodate future changes in priorities, such as the potential to merge responsibilities and or deliverables with Highways or Public Realm initiatives. * Enhanced social value contributions, increased focus on climate action, greening and biodiversity. Contractual activities required to meet objectives will include, but are not limited to: * Tree surgery operations in order to maintain a healthy stock of highway trees and to minimise the risk from trees to users of the public highway, parks and cemeteries and housing estates and properties. * Tree surgery operations to Council owned trees to reduce the likelihood of subsidence related damage to adjacent properties. * Tree removal to minimise the risks of tree failure. * Tree planting including site investigations, young tree watering and establishment; and * Providing a 24-hour emergency service to deal with urgent tree related incidents.

Lot Information

Lot 1

Renewal: Extension will be subject to successful operational performance of contract delivery (including KPI's) and a maximum term of 3 years.

Planning Information

Request for Information. Please refer to project portal for further information. https://wcc.ukp.app.jaggaer.com/esop/ogc-host/public/wcc/web/login.jst?VISITORID=4a0544d5-013a-4429-ae33-6f6aa52d8650&_ncp=1722428316887.988243-1

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05066b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/027095-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services


CPV Codes

45112700 - Landscaping work

77211400 - Tree-cutting services

77211500 - Tree-maintenance services

77300000 - Horticultural services

77310000 - Planting and maintenance services of green areas

77340000 - Tree pruning and hedge trimming

Notice Value(s)

Tender Value
£16,500,000 £10M-£100M
Lots Value
£16,500,000 £10M-£100M
Awards Value
£16,500,000 £10M-£100M
Contracts Value
Not specified

Notice Dates

Publication Date
25 Mar 20261 months ago
Submission Deadline
21 Oct 2025Expired
Future Notice Date
12 Sep 2025Expired
Award Date
25 Mar 20261 months ago
Contract Period
31 May 2026 - 31 May 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
WESTMINSTER CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1E 6QP
Post Town
South West London
Country
England

Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLI London, TLI32 Westminster

Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

GRISTWOOD & TOMS

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05066b-2026-03-25T07:44:18Z",
    "date": "2026-03-25T07:44:18Z",
    "ocid": "ocds-h6vhtk-05066b",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PJVD-6261-BPPJ",
            "name": "Westminster City Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PJVD-6261-BPPJ"
            },
            "address": {
                "streetAddress": "64 Victoria Street",
                "locality": "London",
                "postalCode": "SW1E 6QP",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI32"
            },
            "contactPoint": {
                "email": "procurementteammailbox@westminster.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.westminster.gov.uk/",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PTXX-3967-NVGQ",
            "name": "Gristwood & Toms Limited",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PTXX-3967-NVGQ"
            },
            "address": {
                "streetAddress": "Harris Lane, Shenley",
                "locality": "Hertfordshire",
                "postalCode": "WD7 9EG",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKH23"
            },
            "contactPoint": {
                "email": "jason.ward@gristwoodandtoms.co.uk"
            },
            "roles": [
                "supplier",
                "tenderer"
            ],
            "details": {
                "scale": "sme",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PJVD-6261-BPPJ",
        "name": "Westminster City Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Request for Information. Please refer to project portal for further information. https://wcc.ukp.app.jaggaer.com/esop/ogc-host/public/wcc/web/login.jst?VISITORID=4a0544d5-013a-4429-ae33-6f6aa52d8650&_ncp=1722428316887.988243-1",
                "dueDate": "2025-05-09T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "016556-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/016556-2025",
                "datePublished": "2025-04-23T14:36:23+01:00",
                "format": "text/html"
            },
            {
                "id": "056091-2025",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK3",
                "description": "Planned procurement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/056091-2025",
                "datePublished": "2025-09-12T11:14:03+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "PRJ_30531 - Arboricultural Services",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Arboricultural Services",
        "description": "Arboricultural Services encompasses the management, care and maintenance of trees in public spaces. This includes a range of activities aimed at ensuring the health, safety and sustainability of the tree population. The authority is responsible for the maintenance of trees in parks, on our streets, and in other public and open spaces, which are crucial for environmental health and biodiversity. Services include but are not limited to: * Tree planting * Tree watering and establishment * Maintenance and pruning * Tree removal; and * Emergency 24-hour cover Additionally, Arboricultural Services contribute significantly to Councils statutory town planning obligations and environmental policy initiatives, ensuring trees are embedded in polices and strategic initiatives that align with broader sustainability goals such as improved air quality, enhancing biodiversity and combating climate change, demonstrating our commitment to environmental goals and the wellbeing of our communities. Statutory Framework Local authorities have a Duty of Care to prevent or minimise the risk of injury or damage to property caused by tree failure to those reasonably likely to be affected. This duty arises from: * Occupiers' Liability Act (1957 and 1984). * Health and Safety at Work Act (1974) * Highways Act (1980) * Common Law liability of Negligence and Nuisance The Council's tree management regime maintenance contract is required to minimise the risk of liability arising from our Duty of Care and other statutory and common law obligations. Objectives The overall objectives for the new contract will be but not limited to: * Ensure the Councils statutory duties in relation to Arboricultural services are delivered. * Provide continued support to other areas of the Council with the aim of ensuring best value for money and a continuing high level of performance. * Contribute to greening, biodiversity, social value and health & wellbeing / physical activity outcomes; and * Continue to deliver current priorities such as the Council's Fairer Westminster priorities, #2035, environmental targets and public realm strategies as appropriate. * Ensure contract management and accountability, ensuring that the new service provider delivers on KPIs related to service quality, environmental goals, and community engagement. * Ensure compliance with legal, financial, and procurement regulations. * Introduce greater service flexibility to accommodate future changes in priorities, such as the potential to merge responsibilities and or deliverables with Highways or Public Realm initiatives. * Enhanced social value contributions, increased focus on climate action, greening and biodiversity. Contractual activities required to meet objectives will include, but are not limited to: * Tree surgery operations in order to maintain a healthy stock of highway trees and to minimise the risk from trees to users of the public highway, parks and cemeteries and housing estates and properties. * Tree surgery operations to Council owned trees to reduce the likelihood of subsidence related damage to adjacent properties. * Tree removal to minimise the risks of tree failure. * Tree planting including site investigations, young tree watering and establishment; and * Providing a 24-hour emergency service to deal with urgent tree related incidents.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "77211500",
                        "description": "Tree-maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77211400",
                        "description": "Tree-cutting services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77310000",
                        "description": "Planting and maintenance services of green areas"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKI32",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKI32",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 19800000,
            "amount": 16500000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-05-01T00:00:00+01:00",
                    "endDate": "2032-04-30T23:59:59+01:00",
                    "maxExtentDate": "2035-04-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "complete",
                "value": {
                    "amountGross": 19800000,
                    "amount": 16500000,
                    "currency": "GBP"
                },
                "renewal": {
                    "description": "Extension will be subject to successful operational performance of contract delivery (including KPI's) and a maximum term of 3 years."
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical (Quality)",
                            "numbers": [
                                {
                                    "number": 70,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Commercial (Price)",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-09-12T23:59:59+01:00"
        },
        "status": "complete",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "submissionMethodDetails": "https://wcc.ukp.app.jaggaer.com/",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-10-21T12:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2025-12-12T23:59:59+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-10-06T12:00:00+01:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "057685-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/057685-2025",
                "datePublished": "2025-09-18T12:26:29+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en",
    "bids": {
        "details": [
            {
                "id": "1",
                "status": "valid",
                "tenderers": [
                    {
                        "id": "GB-PPON-PTXX-3967-NVGQ",
                        "name": "Gristwood & Toms Limited"
                    }
                ],
                "relatedLots": [
                    "1"
                ]
            }
        ],
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "2",
                "measure": "finalStageBids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "3",
                "measure": "smeFinalStageBids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "4",
                "measure": "vcseFinalStageBids",
                "value": 0,
                "relatedLot": "1"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "title": "Contract for Arboriculture Services",
            "status": "pending",
            "date": "2026-03-25T00:00:00+00:00",
            "value": {
                "amountGross": 19800000,
                "amount": 16500000,
                "currency": "GBP"
            },
            "mainProcurementCategory": "services",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-PPON-PTXX-3967-NVGQ",
                    "name": "Gristwood & Toms Limited"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "77310000",
                            "description": "Planting and maintenance services of green areas"
                        },
                        {
                            "scheme": "CPV",
                            "id": "77340000",
                            "description": "Tree pruning and hedge trimming"
                        },
                        {
                            "scheme": "CPV",
                            "id": "77300000",
                            "description": "Horticultural services"
                        },
                        {
                            "scheme": "CPV",
                            "id": "45112700",
                            "description": "Landscaping work"
                        },
                        {
                            "scheme": "CPV",
                            "id": "77211500",
                            "description": "Tree-maintenance services"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKI32",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "standstillPeriod": {
                "endDate": "2026-04-07T23:59:59+01:00"
            },
            "contractPeriod": {
                "startDate": "2026-06-01T00:00:00+01:00",
                "endDate": "2032-05-31T23:59:59+01:00",
                "maxExtentDate": "2035-05-31T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "Potential for 3 years optional extension subject to successful operational performance of contract delivery (including KPI's)."
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "027095-2026",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/027095-2026",
                    "datePublished": "2026-03-25T07:44:18Z",
                    "format": "text/html"
                }
            ],
            "assessmentSummariesDateSent": "2026-03-25T00:00:00+00:00",
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2026-05-05T23:59:59+01:00",
                    "status": "scheduled"
                }
            ]
        }
    ]
}