Physical Security Guarding, Reception & Associated Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05067f-2025-07-23T13:46:39+01:00",
    "date": "2025-07-23T13:46:39+01:00",
    "ocid": "ocds-h6vhtk-05067f",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PHMT-6197-NWNZ",
            "name": "Transport for London",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PHMT-6197-NWNZ"
            },
            "address": {
                "streetAddress": "5 Endeavour Square",
                "locality": "London",
                "postalCode": "E20 1JN",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI41"
            },
            "contactPoint": {
                "email": "SMBOneFM@tfl.gov.uk",
                "name": "Paul Booth"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthorityCentralGovernment",
                        "description": "Public authority - central government"
                    }
                ],
                "url": "https://tfl.gov.uk"
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PHMT-6197-NWNZ",
        "name": "Transport for London"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "TfL invites suppliers to participate in this Preliminary Market Engagement exercise by completing a Market Survey Questionnaire (MSQ). All feedback received will be treated confidentially and will help to shape the upcoming procurement opportunity. Information on the engagement process and the procurement can be found in MSQ documents which will be emailed to interested suppliers. The engagement process consists of the following key steps: 1. Registering Interest - Suppliers who wish to participate should express their interest by emailing SMBOneFM@tfl.gov.uk and quoting 'Physical Security, Reception and Other Services - Registering MSQ interest'. 2. Review and complete the MSQ document which shall be issued to them. 3. Email the completed MSQ document back to SMBOneFM@tfl.gov.uk in an MS Excel format before the deadline of 17:00 on Wednesday 28th May 2025. TfL reserve the right to hold 1-2-1s with suppliers following the submission of the MSQs. We encourage all interested suppliers, regardless of size, to take part in this process. Your insights and expertise will be invaluable in shaping our approach. If you have any questions about the process, please do not hesitate to get in touch : SMBOneFM@tfl.gov.uk",
                "dueDate": "2025-05-28T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "016586-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/016586-2025",
                "datePublished": "2025-04-23T15:23:19+01:00",
                "format": "text/html"
            },
            {
                "id": "016615-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/016615-2025",
                "datePublished": "2025-04-23T16:17:14+01:00",
                "format": "text/html"
            },
            {
                "id": "032159-2025",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK1",
                "description": "Pipeline notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/032159-2025",
                "datePublished": "2025-06-13T10:25:02+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "WS2061678159",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Physical Security Guarding, Reception & Associated Services",
        "description": "Range of Security related activities across TfL including: security management and supervision; duty management service; static guarding and access control; reception; patrols - internal and external; mobile guarding; security control room operations; life safety system monitoring and testing; CCTV download and export management; fire warden and fire system monitoring and testing; first Aid and defibrillator use; first response, incident response and control; incident investigation and evidence gathering; building pass production and management;, including key management; courier processing, mail scanning and loading bay management; parking management; helpdesk; threat and vulnerability assessment; equipment and radios; I.D. pass production and management; enforcement of Transport for London Byelaws; lock/unlock services; temporary provision of security related equipment (CCTV towers, barriers etc); and ad-hoc security services. (Value in notice is the estimate over a max of 7 years) The scope will cover multiple business units including London Underground, London Overground, RfLI, Head Offices, London Transport Museum, River Piers, Taxi Private Hire and Victoria Coach Station.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79710000",
                        "description": "Security services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKC",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKD",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKE",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKF",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKG",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKH",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKI",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKI",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKI",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 267480000,
            "amount": 222900000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "specialRegime": [
            "utilities"
        ],
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2026-07-26T00:00:00+01:00",
                    "endDate": "2031-07-25T23:59:59+01:00",
                    "maxExtentDate": "2033-07-25T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "active",
                "value": {
                    "amountGross": 267480000,
                    "amount": 222900000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "Exact weightings are subject to amendment and shall be made available at the ITT stage. Technical and Commercial, however, are to be the two largest criteria by percentage value.",
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical",
                            "description": "Technical capability and solution"
                        },
                        {
                            "type": "price",
                            "name": "Commercial",
                            "description": "Pricing over the term of the contract including any mobilisation costs and rates for additional services"
                        },
                        {
                            "type": "quality",
                            "name": "Health Safety Quality Environment",
                            "description": "Assessment of meeting Health Safety Quality and Environment requirements"
                        },
                        {
                            "type": "quality",
                            "name": "Responsible Procurement (RP)",
                            "description": "Assessment of solution covering themes such as modern slavery, equality and diversity and SLNT"
                        },
                        {
                            "type": "quality",
                            "name": "Legal compliance",
                            "description": "Compliance to terms and conditions of contract and appropriate declarations submitted. This will be scored Discretionary Pass/Fail criteria and will not be allocated a percentage weighting."
                        }
                    ]
                },
                "secondStage": {
                    "maximumCandidates": 5
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Please refer to the PSQ for details of the conditions of participation (where applicable)."
                        },
                        {
                            "type": "technical",
                            "description": "Please refer to the PSQ for details of the conditions of participation (where applicable)."
                        },
                        {
                            "description": "The top 5 scoring suppliers - who have not failed any of the qualifying requirements - shall be invited to the tender stage",
                            "forReduction": true
                        }
                    ]
                },
                "renewal": {
                    "description": "The terms and conditions will fully detail the extension provisions. The proposed contract will be for an initial period of 5 years with an option to extend for up to a maximum of 2 years."
                },
                "hasOptions": true,
                "options": {
                    "description": "The contract shall include the ability for TfL to procure additional services to address - for example - new requirements, special events."
                }
            }
        ],
        "status": "active",
        "communication": {
            "futureNoticeDate": "2025-06-21T23:59:59+01:00"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "Interested suppliers are required to register on TfL's tendering portal and complete a Procurement Specific Questionnaire (PSQ). TfL shall evaluate all responses and select no more than 5 suppliers to the Invitation to Tender stage (ITT). The tender process may include more than 1 stage - including negotiation. Full details of the evaluation process will be detailed in the ITT ."
        },
        "submissionMethodDetails": "Interested parties must first register on Transport for London's SAP Ariba system using the link below: https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL Following registration, to express an interest for this tender, interested parties must then request access to this specific procurement event by directly contacting the owner of the Notice via Email (smbonefm@tfl.gov.uk). Direct access to this tender will not automatically be provided on registration. Upon completion of registration and confirmation that the bidder has been invited to the Sourcing Event in Ariba, the interested bidder will have unrestricted and full access to the procurement documents, free of charge through their dashboard when they login to Ariba at: https://service.ariba.com/Supplier.aw Economic operators need to complete and submit a response to the relevant procurement documents by the deadline date set out in these documents. To register or to check if you are already registered log on to: https://service.ariba.com/Supplier.aw Interested bidders must read the instructions carefully before proceeding with registration and are advised to satisfy themselves that they understand all the requirements of this contract and the procurement exercise before submitting their response. For help on uploading your responses, please refer to: https://support.ariba.com/Adapt/Ariba_Network_Supplier_Training. If the problem persists, please contact: Ariba_Supplier_Enablement@tfl.gov.uk",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "expressionOfInterestDeadline": "2025-09-01T12:00:00+01:00",
        "awardPeriod": {
            "endDate": "2026-03-15T23:59:59Z"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "description": "The procurement documents are available for unrestricted and full direct access, free of charge, at https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL Additional information can be obtained from the above-mentioned address Tenders or requests to participate must be submitted electronically via https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL Tenders or requests to participate must be submitted to the above-mentioned address",
                "url": "https://s1-eu.ariba.com/Sourcing/Main/aw?awh=r&awssk=9fOyzhvRMDTRECVg&realm=TfL"
            },
            {
                "id": "042374-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/042374-2025",
                "datePublished": "2025-07-23T13:46:39+01:00",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2030-07-01T23:59:59+01:00"
                }
            ]
        }
    },
    "language": "en"
}