Strategic Systems Development & Support

{
    "tag": [
        "compiled"
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    "id": "ocds-h6vhtk-050731-2025-12-02T10:36:08Z",
    "date": "2025-12-02T10:36:08Z",
    "ocid": "ocds-h6vhtk-050731",
    "initiationType": "tender",
    "planning": {
        "documents": [
            {
                "id": "016866-2025",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK3",
                "description": "Planned procurement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/016866-2025",
                "datePublished": "2025-04-24T16:30:13+01:00",
                "format": "text/html"
            },
            {
                "id": "017233-2025",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK3",
                "description": "Planned procurement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/017233-2025",
                "datePublished": "2025-04-28T10:59:32+01:00",
                "format": "text/html"
            }
        ],
        "noEngagementNoticeRationale": "Preliminary market engagement was carried out in 2024 advertised in PIN: https://www.contractsfinder.service.gov.uk/Notice/c17ecb9b-8e29-456a-b14b-347d4b55131b"
    },
    "parties": [
        {
            "id": "GB-PPON-PRPD-5825-QDVY",
            "name": "Mining Remediation Authority",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PRPD-5825-QDVY"
            },
            "address": {
                "streetAddress": "200 Lichfield Lane",
                "locality": "Nottinghamshire",
                "postalCode": "NG18 4RG",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKF15"
            },
            "contactPoint": {
                "email": "digitalprocurement@miningremediation.gov.uk",
                "name": "Lucy Field"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.miningremediation.co.uk",
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-00947968",
            "name": "CGI IT UK LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "00947968"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PHYV-4665-PNTX"
                }
            ],
            "address": {
                "streetAddress": "14th Floor, 20 Fenchurch Street",
                "locality": "London",
                "postalCode": "EC3M 3BY",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI31"
            },
            "contactPoint": {
                "email": "uk.gen.ccsframeworks@cgi.com"
            },
            "roles": [
                "supplier",
                "tenderer"
            ],
            "details": {
                "url": "https://www.cgi.com/uk/en-gb",
                "scale": "large",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PRPD-5825-QDVY",
        "name": "Mining Remediation Authority"
    },
    "tender": {
        "id": "CA18/05594",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Strategic Systems Development & Support",
        "description": "The Mining Remediation Authority sought a Supplier to provide a third-party digital resource contract to deliver resources for the ongoing development and maintenance of the organisation's bespoke enterprise mining information systems and main data platform (Inferis), as well as supporting the wider digital needs of the organisation and the development and implementation of emerging technologies. The Authority processed a three stage Competitive Flexible Procedure. 11 requests to participate were received in stage 1. 5 suppliers passed stage 1 and were invited to stage 2. 4 suppliers submitted bids in stage 2. 2 suppliers passed stage 2 and were invited to stage 3.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "72000000",
                        "description": "IT services: consulting, software development, Internet and support"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 23400000,
            "amount": 19500000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "The procurement will follow the Competitive Flexible Procedure (CFP) in accordance with the Procurement Act 2023 and associated Procurement Regulations 2024. CFP was chosen for the opportunity to achieve a more effective, flexible, and value-driven procurement process. The procurement will consist of three stages. Stage 1: Shortlist up to five suppliers that pass Conditions of Participation and score highest on written responses to 4 scored technical quality questions. Stage 2: Shortlist up to 3 suppliers that score highest on 4 scored technical quality questions, social value, sustainability and fraud questions with written response. Pricing does not have a weighting as Price evaluation will use Price per Quality Point. Stage 3: Face to face presentation response to a case study work package scenario. Presentations will be held at our office, 200 Lichfield Lane, Berry Hill, Mansfield, Nottinghamshire, NR18 4RG."
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "submissionMethodDetails": "Mining Remediation Authority tenders are now being undertaken by the Authority's eTender portal InBye, details of how to register are detailed below. Should you wish to participate in any electronic tender exercise you will need to register your company details, which will require the provision of some company information and agreement to terms and conditions to access the system. Use of the system is free of charge. Please register using the link below, specific instructions are attached in the Documents section of this notice. https://inbye.coal.gov.uk/S2C/SignIn.aspx Further information will be set out in the Tender Documents. Contract dates and procurement timeline dates stated are indicative and may be subject to change. All communications must be sent via the portal's messaging system to ensure auditability. If you have issues accessing the portal please contact Lucy Field - digitalprocurement@coal.gov.uk",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "expressionOfInterestDeadline": "2025-06-06T16:00:00+01:00",
        "awardPeriod": {
            "endDate": "2025-12-19T23:59:59Z"
        },
        "lots": [
            {
                "id": "1",
                "status": "complete",
                "value": {
                    "amountGross": 23400000,
                    "amount": 19500000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical Capability",
                            "numbers": [
                                {
                                    "number": 80,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Social Value",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Sustainability",
                            "numbers": [
                                {
                                    "number": 5,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Fraud",
                            "numbers": [
                                {
                                    "number": 5,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Technical Capability",
                            "numbers": [
                                {
                                    "number": 80,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Social Value",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Sustainability",
                            "numbers": [
                                {
                                    "number": 5,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Fraud",
                            "numbers": [
                                {
                                    "number": 5,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Technical Capability",
                            "description": "- Managing legacy systems while enabling innovation - Resource availability and continuity - Values and culture alignment - Service delivery - Delivery of requirements - Mobilisation and transition - Building long term partnerships - Strategic advisory services",
                            "numbers": [
                                {
                                    "number": 80,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Social Value",
                            "description": "Tackling Economic Inequality - Creating opportunities for economic growth, particularly through job creation and SME engagement.",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Fraud",
                            "description": "Counter fraud strategy, fraud risk assessment, fraud reporting lines, counter fraud champion, fraud detection activity",
                            "numbers": [
                                {
                                    "number": 5,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Sustainability",
                            "description": "Environmental & social impact reduction and additional environmental benefits delivered including working towards net zero greenhouse gas emissions.",
                            "numbers": [
                                {
                                    "number": 5,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "description": "The top 5 bidders achieving the highest score will be shortlisted on the basis that each has: - passed any pass/fail questions; and - submitted a compliant bid tenderers who score a 2 or less on any of the technical questions will be non-compliant. If a 6th placed tenderer achieves the minimum score and a total score that is within 3% of the 5th - then the 6th would go through. The MRA anticipate identifying a shortlist of 5 Bidders but reserves the right to increase or decrease based on the 3% margin of the total score at the end of the Stage.",
                            "forReduction": true
                        },
                        {
                            "description": "The top 5 bidders achieving the highest score will be shortlisted on the basis that each has: - passed any pass/fail questions; and - submitted a compliant bid tenderers who score a 2 or less on any of the technical questions will be non-compliant. If a 6th placed tenderer achieves the minimum score and a total score that is within 3% of the 5th - then the 6th would go through. The MRA anticipate identifying a shortlist of 5 Bidders but reserves the right to increase or decrease based on the 3% margin of the total score at the end of the Stage.",
                            "forReduction": true
                        },
                        {
                            "type": "economic",
                            "description": "As per the questionnaire available on the Sourcing Portal."
                        },
                        {
                            "type": "technical",
                            "description": "As per the questionnaire available on the Sourcing Portal."
                        },
                        {
                            "description": "The assessment of Requests to Participate will identify up to 5 Suppliers to be invited to participate in Stage 2. The Authority reserve the right to increase or decrease based on a 3% margin of the total score at the end of the stage. Any Supplier score with a margin over 3% (3.01, 3.10 etc) will not be taken through to the following stage.",
                            "forReduction": true
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2026-02-14T00:00:00Z",
                    "endDate": "2031-02-13T23:59:59Z",
                    "maxExtentDate": "2034-02-13T23:59:59Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The proposed contract term is an initial period of 5 years with an option to extend for up to an additional 3 years (2+1) giving a maximum contract length of 8 years. The extensions will allow the organisation to review any changes in the market, review contract performance to date and assess if the contract still offers best value for money including where possible benchmarking costs."
                },
                "suitability": {
                    "sme": true
                }
            }
        ],
        "documents": [
            {
                "id": "A-664",
                "documentType": "biddingDocuments",
                "description": "Instructions on how to register on our e-tendering portal.",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-664",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "A-665",
                "documentType": "biddingDocuments",
                "description": "Structure and Architecture",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-665",
                "format": "application/vnd.openxmlformats-officedocument.presentationml.presentation"
            },
            {
                "id": "future",
                "documentType": "biddingDocuments",
                "accessDetails": "https://inbye.coal.gov.uk/S2C/SignIn.aspx"
            },
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "A-1135",
                "documentType": "biddingDocuments",
                "description": "Registering on the Central Digital Platform",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1135",
                "format": "application/pdf"
            },
            {
                "id": "A-1137",
                "documentType": "biddingDocuments",
                "description": "InBye e-tendering portal registration guide",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1137",
                "format": "application/pdf"
            },
            {
                "id": "020011-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/020011-2025",
                "datePublished": "2025-05-09T11:52:54+01:00",
                "format": "text/html"
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-05-06T23:59:59+01:00"
        },
        "contractTerms": {
            "financialTerms": "Invoices are to be presented monthly in arrears by the Supplier and submitted to the Buyer within 5 working days of month end for review, verification and payment. In support of the invoicing process, a Chargeable Work Record will be completed on a monthly basis at the end of each calendar month detailing the total time booked against each work package or resource drawdown. In addition Supplier staff will book time in the Buyer time recording system against each activity performed. The Chargeable Work Record will be submitted to the Buyer's Project Sponsor at the end of the month for review and approval. The Chargeable Work Record will be used as evidence of work completed for submitting invoices to the Buyer. The rates for the above will be in line with the agreed Schedule of Rates and will be verified against these each month."
        },
        "amendments": [
            {
                "id": "017233-2025",
                "description": "Amendment of contact email to digitalprocurement@coal.gov.uk"
            }
        ],
        "enquiryPeriod": {
            "endDate": "2025-05-22T16:00:00+01:00"
        }
    },
    "language": "en",
    "bids": {
        "details": [
            {
                "id": "1",
                "status": "valid",
                "tenderers": [
                    {
                        "id": "GB-COH-00947968",
                        "name": "CGI IT UK LIMITED"
                    }
                ],
                "relatedLots": [
                    "1"
                ]
            }
        ],
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "2",
                "measure": "finalStageBids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "3",
                "measure": "smeFinalStageBids",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "4",
                "measure": "vcseFinalStageBids",
                "value": 0,
                "relatedLot": "1"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "status": "pending",
            "date": "2025-11-28T00:00:00Z",
            "value": {
                "amountGross": 23618449.2,
                "amount": 19682041,
                "currency": "GBP"
            },
            "mainProcurementCategory": "services",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-COH-00947968",
                    "name": "CGI IT UK LIMITED"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "72000000",
                            "description": "IT services: consulting, software development, Internet and support"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UK",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "standstillPeriod": {
                "endDate": "2025-12-11T23:59:59+00:00"
            },
            "contractPeriod": {
                "startDate": "2026-04-01T00:00:00+01:00",
                "endDate": "2031-03-31T23:59:59+01:00",
                "maxExtentDate": "2034-03-31T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "Two optional extensions are built into the contract, their use will be based on performance reviews during the life of the contract. Optional extension 1: 2 years Optional extension 2: 1 year"
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "078784-2025",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/078784-2025",
                    "datePublished": "2025-12-02T10:36:08Z",
                    "format": "text/html"
                }
            ],
            "assessmentSummariesDateSent": "2025-12-02T00:00:00Z",
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2026-02-01T23:59:59Z",
                    "status": "scheduled"
                }
            ]
        }
    ]
}