Provision of Lift Inspection, Servicing, Maintenance and Call Out Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-050b15-2026-04-07T08:19:10+01:00",
    "date": "2026-04-07T08:19:10+01:00",
    "ocid": "ocds-h6vhtk-050b15",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-CHC-1140312",
            "name": "University of South Wales",
            "identifier": {
                "scheme": "GB-CHC",
                "id": "1140312"
            },
            "address": {
                "streetAddress": "University of South Wales,",
                "locality": "Pontypridd",
                "postalCode": "CF37 1DL",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL15"
            },
            "contactPoint": {
                "name": "Gemma Selway",
                "email": "gemma.selway1@southwales.ac.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    },
                    {
                        "id": "GB-WLS",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Welsh devolved regulations apply"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PVHZ-4341-PMVW",
            "name": "Cardiff Lift Company",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PVHZ-4341-PMVW"
            },
            "address": {
                "streetAddress": "Clc House",
                "locality": "Cardiff",
                "postalCode": "CF5 5AD",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL22"
            },
            "contactPoint": {
                "email": "harry.bhua@cardiff-lift.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        }
    ],
    "buyer": {
        "id": "GB-CHC-1140312",
        "name": "University of South Wales"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "The registration platform will be eTenderWales. Registration details will be collected via this platform using a \"dummy\" PQQ. Please note that this is NOT a call for competition and eTenderWales is being used to collect registration details only. Please visit https://etenderwales.bravosolution.co.uk/ and search for pqq_33671. Sessions will be held on Microsoft Teams and will be allocated from 9am - 5pm. The slots will be allocated for 45 minutes. A Preliminary Market Engagement Document is stored within eTenderWales and will contain further information. Suppliers will be asked to present their response to the questions posed in the Preliminary Market Engagement Document and there will be an opportunity for Questions from both supplier and USW.",
                "dueDate": "2025-05-15T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "018302-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/018302-2025",
                "datePublished": "2025-05-01T10:39:26+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "1968",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Provision of Lift Inspection, Servicing, Maintenance and Call Out Services",
        "description": "The organisation intends to award a contract for the Provision of Lift Inspection, Servicing, Maintenance and Call-Out Services following the completion of a competitive tender exercise. The contract will cover routine statutory inspections, scheduled servicing, responsive repairs, and emergency call-out support to ensure the safe and reliable operation of all lifts within the estate. This contract will provide a comprehensive range of services, including routine statutory lift inspections, scheduled preventative maintenance and responsive repairs. The awarded contract will support the needs of the University of South Wales (USW) Group, including its partner institutions: Merthyr Tydfil College and the Royal Welsh College of Music & Drama. The contract will deliver a unified and coordinated service model across all sites, ensuring consistent maintenance standards, improved service responsiveness, and enhanced operational efficiency throughout the estate. This award reflects the outcome of a transparent and competitive procurement process,",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50750000",
                        "description": "Lift-maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL22",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKL21",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKL15",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKL15",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKL22",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKL21",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2029-03-31T23:59:59+01:00",
                    "maxExtentDate": "2032-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "complete",
                "value": {
                    "amountGross": 1680000,
                    "amount": 1400000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Capacity and Capability Questions",
                            "description": "Experience - 50% Case Study - 25% H&S - 25%",
                            "numbers": [
                                {
                                    "number": 100,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Financial Capacity Pass/Fail Insurance Pass/Fail Legal Capacity Pass/Fail Technical ability Pass/Fail Health and Safety Pass/Fail Environmental Management Pass/Fail Quality Management Pass/Fail Additional information Pass/Fail"
                        },
                        {
                            "type": "technical",
                            "description": "Capacity & Capability questions"
                        },
                        {
                            "description": "Preliminary Questions Information Only Confirmation of core supplier information Pass/Fail Associated/ Connected Persons Pass/Fail List of all intended sub-contractors Pass/Fail Financial Capacity Pass/Fail Insurance Pass/Fail Legal Capacity Pass/Fail Technical ability Pass/Fail Health and Safety Pass/Fail Environmental Management Pass/Fail Quality Management Pass/Fail Additional information Pass/Fail Confirmations Information Only Capacity & Capability questions Scored 100% weighting",
                            "forReduction": true
                        }
                    ]
                },
                "renewal": {
                    "description": "option to extend by an additional 1+1+1 years"
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-06-02T23:59:59+01:00"
        },
        "status": "complete",
        "value": {
            "amountGross": 1680000,
            "amount": 1400000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "This is a two-stage competitive flexible procedure and is summarised as follows: 1. Stage 1: Invitation to Participate The Contracting Authority invites all suppliers to participate in the Procurement Process by issuing the Tender Notice and this Invitation to Participate. Interested suppliers who wish to participate in this Procurement Process shall complete and submit a WPSQ Response and Capacity and Capability Response by the Return Date set out in the Procurement Timetable. The Contracting Authority will assess all WPSQ Responses submitted in accordance with the terms of the IPD. In this first stage, an overall minimum quality threshold will be set at 60%. Submissions scoring 59% or less will be dismissed. All suppliers who score 60% or more will be invited to Stage 2 (the \"Shortlisted Suppliers\") 2. Stage 2: Tender stage Following Stage 1, the Contracting Authority shall provide the ITT to the Shortlisted Suppliers and shall invite the Shortlisted Suppliers to submit a Tender in accordance with the ITT and such Tenders shall be evaluated in accordance with the terms of the ITT. Following the initial submission of tenders, University of South Wales may, at its discretion, conduct clarification and / or negotiation with one or more suppliers whose tenders meet the minimum quality and compliance thresholds."
        },
        "coveredBy": [
            "GPA",
            "CPTPP"
        ],
        "submissionMethodDetails": "https://etenderwales.ukp.app.jaggaer.com/go/15160019019A11B27B5B",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en",
                "cy"
            ]
        },
        "expressionOfInterestDeadline": "2025-12-01T12:00:00+00:00",
        "enquiryPeriod": {
            "endDate": "2025-11-17T12:00:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-02-19T23:59:59+00:00"
        },
        "documents": [
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "description": "Please download the tender documentation which can be found on here - https://etenderwales.ukp.app.jaggaer.com/go/15160019019A11B27B5B",
                "url": "https://etenderwales.ukp.app.jaggaer.com/go/15160019019A11B27B5B"
            },
            {
                "id": "L-2",
                "documentType": "technicalSpecifications",
                "description": "Please review Annex G - Specification for the Provision of Lift Maintenance for USW",
                "url": "https://etenderwales.ukp.app.jaggaer.com/go/15160019019A11B27B5B"
            },
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "070337-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/070337-2025",
                "datePublished": "2025-11-03T10:24:40Z",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2026-01-05T23:59:59+00:00"
                }
            ]
        },
        "contractTerms": {
            "financialTerms": "30 day payment terms and invoices must reference a USW PO"
        },
        "riskDetails": "The risks identified are considered \"known risks\" under the Procurement Act 2023. While they cannot be fully eliminated at this stage, the contracting authority will monitor these risks throughout the contract lifecycle. Mitigation measures will include regular performance reviews, contingency planning, and compliance checks to minimize impact on service delivery and value for money. Known risks: Supplier insolvency or bankruptcy, leading to service disruption, loss of materials, and potential financial loss. Non-performance, where the supplier fails to meet agreed milestones or timelines. Transition risk - no clear exit plan causing disruption if the supplier changes or withdraws. Poor delivery quality or substandard performance due to insufficiently trained or inexperienced supplier personnel. Decommissioning of buildings. New buildings not yet constructed. Merger with another university/college."
    },
    "language": "en",
    "bids": {
        "statistics": [
            {
                "id": "9",
                "measure": "bids",
                "value": 6,
                "relatedLot": "1"
            },
            {
                "id": "10",
                "measure": "finalStageBids",
                "value": 6,
                "relatedLot": "1"
            },
            {
                "id": "11",
                "measure": "smeFinalStageBids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "12",
                "measure": "vcseFinalStageBids",
                "value": 0,
                "relatedLot": "1"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "title": "Award of The Provision of Lift Inspection, Servicing, Maintenance and Call Out Services",
            "status": "pending",
            "date": "2026-03-31T00:00:00+01:00",
            "value": {
                "amountGross": 1723200,
                "amount": 1436000,
                "currency": "GBP"
            },
            "mainProcurementCategory": "services",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-PPON-PVHZ-4341-PMVW",
                    "name": "Cardiff Lift Company"
                }
            ],
            "items": [
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                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "50750000",
                            "description": "Lift-maintenance services"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKL22",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        },
                        {
                            "region": "UKL21",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        },
                        {
                            "region": "UKL15",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "standstillPeriod": {
                "endDate": "2026-04-16T23:59:59+01:00"
            },
            "contractPeriod": {
                "startDate": "2026-05-01T00:00:00+01:00",
                "endDate": "2029-04-30T23:59:59+01:00",
                "maxExtentDate": "2032-04-30T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "3 Year Contract with the option to extend for a further three 12 month extensions (3+1+1+1)"
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "031231-2026",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/031231-2026",
                    "datePublished": "2026-04-07T08:19:10+01:00",
                    "format": "text/html"
                }
            ],
            "assessmentSummariesDateSent": "2026-03-31T00:00:00+01:00",
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2026-04-27T23:59:59+01:00",
                    "status": "scheduled"
                }
            ]
        }
    ]
}