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Supply of Bedding, Linen, Towels and Associated Services to Nottingham University Hospitals NHS Trust

Nottingham University Hospital NHS Trust

This public procurement record has 7 releases in its history.

Award

19 Dec 2025 at 11:00

UK7 - Contract Details Notice
AwardUpdate

25 Nov 2025 at 13:39

UK6 - Contract Award Notice
Award

03 Oct 2025 at 16:56

UK6 - Contract Award Notice
TenderUpdate

11 Jul 2025 at 08:46

UK4 - Tender Notice
Tender

06 Jun 2025 at 13:44

UK4 - Tender Notice
PlanningUpdate

06 May 2025 at 16:35

UK3 - Planned Procurement Notice
Planning

01 May 2025 at 11:53

UK3 - Planned Procurement Notice
Summary of the contracting process

Nottingham University Hospital NHS Trust recently completed a procurement process for the "Supply of Bedding, Linen, Towels and Associated Services". Located in Nottingham (UKF14), the Trust engaged in an open competitive flexible procedure to secure a supplier capable of providing textile goods and associated services, including "just in time" delivery due to limited storage space. The procurement has concluded with an award to Interweave Textiles Ltd on 19 December 2025, establishing a contract set to start on 1 January 2026, with an option to extend up to five years. The procurement falls under the goods category, with a contract value ranging up to £3,000,000 and entailed emergency linen provision as part of a business continuity plan for laundry services.

This tender offers significant opportunities for growth, particularly for small and medium-sized enterprises (SMEs) with expertise in textile supply and logistics focused on NHS or healthcare institutions. The contract demands efficient supply chain management and capability in delivering high-quality linen items on a "just in time" basis, presenting growth potential for businesses adept in managing service contracts with critical timelines and quality standards. Companies with robust experience in rapid delivery services and maintaining high standards suitable for large healthcare organisations are ideally positioned to compete and benefit from such opportunities.

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Notice Information

Notice Title

Supply of Bedding, Linen, Towels and Associated Services to Nottingham University Hospitals NHS Trust

Notice Description

The scope of the contract is Provision and Storage of Clean Linen including, but not limited to bedding, towels and patient garments (The Goods). The Nottingham University Hospitals NHS Trust (The Authority) requires a Supplier to provide the Goods and Associated Services in accordance with its specification. The Associated Services includes a requirement for "just in time" delivery. Due to a lack of storage space within the Sites, the need for "just in time" delivery shall be a key requirement of the contract as well as storage of the Emergency Linen to be used as part of the Authority's Laundry Service Business Continuity Plan. Emergency Linen shall be relied upon in Emergency/Urgent Requests whereby the Authority's internal laundry services teams are unable to launder linen (E.g. due to machinery breakdown). This Emergency Linen must be available for delivery to the Authority's Site(s) within 24 hours of request.

Lot Information

Lot 1

Options: Options shall include the following: - Schedule 6 of the Contract (The Commercial Schedule ) is based on anticipated quantities per annum of the total number of Goods required delivered to the relevant Site during the first 24 months from the Commencement Date. The number is provided in good faith; however, these figures may be subject to change (E.g. the Authority agrees to extend the Term in accordance with 15.2 of Schedule 2 of the Contract and/or the quantity of Goods required may increase or decrease in response to materialisation of risks (e.g. patient demand for the Authority's/NHS services) The Prices in the Commercial Schedule shall be determined by multiplying the relevant rate by the quantity, which shall be the number of Goods required over the duration of the Term. - On the 2nd anniversary of the Commencement Date, any the rates and prices in the Commercial Schedule may be adjusted in line with the price adjustment for inflation mechanism (PAFI) specified in Schedule 6 of the Contract - Any other options stated in the associated tender documents

Renewal: The Term is 2 years with the option to extend in 1-year increments to a maximum term of 5 years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-050b31
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/084783-2025
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

CPV Codes

39510000 - Textile household articles

39512000 - Bed linen

39514100 - Towels

39518000 - Hospital linen

Notice Value(s)

Tender Value
£2,500,000 £1M-£10M
Lots Value
£2,500,000 £1M-£10M
Awards Value
£2,500,000 £1M-£10M
Contracts Value
£2,500,000 £1M-£10M

Notice Dates

Publication Date
19 Dec 20258 months ago
Submission Deadline
18 Jul 2025Expired
Future Notice Date
30 May 2025Expired
Award Date
3 Oct 202510 months ago
Contract Period
1 Jan 2026 - 31 Dec 2027 1-2 years
Recurrence
2025-10-20

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Nottingham University Hospital NHS Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NOTTINGHAM
Postcode
NG5 1PB
Postcode Area
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF14 Nottingham
Delivery Location
TLF14 Nottingham, TLF15 North Nottinghamshire, TLF16 South Nottinghamshire, TLF22 Leicestershire CC and Rutland
Local Authority
Nottingham
Electoral Ward
Sherwood
Westminster Constituency
Nottingham East

Supplier Information

Number of Suppliers
2
Supplier Names

Interweave Textiles Ltd

James Walker Textiles Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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