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HGV Maintenance Services - Emergency Support Vehicles

Transport for London

This public procurement record has 5 releases in its history.

Award

15 Sep 2025 at 10:34

UK7 - Contract Details Notice
Award

31 Jul 2025 at 15:08

UK6 - Contract Award Notice
TenderUpdate

27 Jun 2025 at 15:44

UK4 - Tender Notice
Tender

02 Jun 2025 at 08:22

UK4 - Tender Notice
Planning

02 May 2025 at 14:09

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The procurement process for the "HGV Maintenance Services - Emergency Support Vehicles" has been completed with Transport for London acting as the buyer, alongside Transport Trading Limited as the procuring entity. This procurement falls under the public authority central government category, operating in the services sector within the United Kingdom's London region. The main objective was to find a supplier to provide maintenance for TTL's older emergency response vehicles fleet. The procurement method used was an open procedure. The procurement reached the award stage, with the contract becoming active on 2nd September 2025 and remaining effective until 2nd September 2027, with an option for a yearlong extension. The legal basis for this contract is aligned with the UKPGA 2023/54, following extensive evaluations and open tender procedures.

This contract presents substantial business growth opportunities, particularly for companies specialising in vehicle repair and maintenance services. With a contract value of £350,000 net, and £420,000 gross, this procurement supports businesses that can ensure compliance with stringent UK vehicle standards, particularly those capable of handling preventive maintenance inspections and extensive HGV repairs. Large-scale businesses such as VOLVO GROUP UK LIMITED, which has been appointed as the supplier, demonstrate that companies with considerable operational capacity and experience are well-suited to compete. However, the emphasis on technical capability, price evaluation, and social value also highlights opportunities for small and medium enterprises (SMEs) meeting these criteria to engage in future procurements of this nature.

How relevant is this notice?

Notice Information

Notice Title

HGV Maintenance Services - Emergency Support Vehicles

Notice Description

Transport Trading Limited (TTL) is seeking a single supplier to provide HGV Preventive Maintenance Inspections (PMI's), servicing and repairs and maintenance service to emergency response vehicles. TTL is running an older fleet of vehicles between the age range of 8-17 years. TTL is looking for a maintenance contractor to look after TTL vehicles for a maximum of three years (2+1 year contract).

Lot Information

Lot 1

Renewal: Option to extend for up to an additional 12 months.

Planning Information

Transport for London (TfL) on behalf of Transport Trading Limited are undertaking an early market engagement exercise, by inviting potential suppliers to a supplier day and completing a Market Sounding Questionnaire (MSQ) for the HGV Maintenance Services - Emergency Vehicles. This notice is the first stage of this Early Market Engagement, this is to inform the market of TfL's current strategy and business requirements as it pertains to HGV Maintenance Services - Emergency Vehicles (Lot 2) and how to register their interest and complete the MSQ linked within this document. The MSQ seeks to obtain feedback from the market in relation to the project and its requirements. Interested parties are invited to complete the MSQ and return their responses. The MSQ Response Deadline: 12pm (noon) Monday 26th May 2025 Any feedback received will be reviewed, analysed, and may be considered by the project team in developing any subsequent procurement strategy for any potential procurement activity. Link to MSQ: https://forms.office.com/e/CLhQdAnFwR After receiving and reviewing the MSQ responses, TfL will invite individual suppliers to engage in further 1:1 supplier meeting to discuss and clarify the supplier's response. EME Feedback and Next Steps. Please note that the below timescales are indicative only and are subject to change. Indicative Timescales Preliminary Engagement Notice (PEN) Published : Friday 2 May 2025 Market Sounding Questionnaire Release : Friday 2nd May 2025 MSQ Response Deadline : Monday 26th May 2025 Supplier 1:1 meeting : Tuesday 27th May- Friday 30th May 2025 If you have any questions regarding this notice and MSQ please contact: madeleineshermer@tfl.gov.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-050c4d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/056460-2025
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50100000 - Repair, maintenance and associated services of vehicles and related equipment

Notice Value(s)

Tender Value
£350,000 £100K-£500K
Lots Value
£350,000 £100K-£500K
Awards Value
£350,000 £100K-£500K
Contracts Value
£350,000 £100K-£500K

Notice Dates

Publication Date
15 Sep 202511 months ago
Submission Deadline
2 Jul 2025Expired
Future Notice Date
26 May 2025Expired
Award Date
18 Jul 20251 years ago
Contract Period
2 Sep 2025 - 2 Sep 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Transport for London
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
E20 1JN
Postcode Area
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI41 Hackney and Newham
Delivery Location
TLI London
Local Authority
Newham
Electoral Ward
Stratford Olympic Park
Westminster Constituency
Stratford and Bow

Supplier Information

Number of Suppliers
1
Supplier Name

VOLVO GROUP UK LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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