HGV Maintenance Services - Emergency Support Vehicles

{
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    "date": "2025-09-15T10:34:14+01:00",
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    "parties": [
        {
            "id": "GB-PPON-PHMT-6197-NWNZ",
            "name": "Transport for London",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PHMT-6197-NWNZ"
            },
            "address": {
                "streetAddress": "5 Endeavour Square",
                "locality": "London",
                "postalCode": "E20 1JN",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI41"
            },
            "contactPoint": {
                "email": "madeleineshermer@tfl.gov.uk",
                "name": "Madeleine Shermer"
            },
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        },
        {
            "id": "GB-COH-03914810",
            "name": "Transport Trading Limited",
            "identifier": {
                "scheme": "GB-COH",
                "id": "03914810"
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                "postalCode": "E20 1JN",
                "country": "GB",
                "countryName": "United Kingdom",
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            },
            "contactPoint": {
                "name": "Madeleine Shermer",
                "email": "madeleineshermer@tfl.gov.uk"
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            "roleDetails": "TfL are undertaking the procurement on behalf of TTL. TTL will be in contract with the supplier."
        },
        {
            "id": "GB-COH-02190944",
            "name": "VOLVO GROUP UK LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "02190944"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PTMN-3313-BPWX"
                }
            ],
            "address": {
                "streetAddress": "Wedgnock Lane",
                "locality": "Warwick",
                "postalCode": "CV34 5YA",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG13"
            },
            "contactPoint": {
                "email": "russell.keenan@volvo.com"
            },
            "roles": [
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                "description": "Transport for London (TfL) on behalf of Transport Trading Limited are undertaking an early market engagement exercise, by inviting potential suppliers to a supplier day and completing a Market Sounding Questionnaire (MSQ) for the HGV Maintenance Services - Emergency Vehicles. This notice is the first stage of this Early Market Engagement, this is to inform the market of TfL's current strategy and business requirements as it pertains to HGV Maintenance Services - Emergency Vehicles (Lot 2) and how to register their interest and complete the MSQ linked within this document. The MSQ seeks to obtain feedback from the market in relation to the project and its requirements. Interested parties are invited to complete the MSQ and return their responses. The MSQ Response Deadline: 12pm (noon) Monday 26th May 2025 Any feedback received will be reviewed, analysed, and may be considered by the project team in developing any subsequent procurement strategy for any potential procurement activity. Link to MSQ: https://forms.office.com/e/CLhQdAnFwR After receiving and reviewing the MSQ responses, TfL will invite individual suppliers to engage in further 1:1 supplier meeting to discuss and clarify the supplier's response. EME Feedback and Next Steps. Please note that the below timescales are indicative only and are subject to change. Indicative Timescales Preliminary Engagement Notice (PEN) Published : Friday 2 May 2025 Market Sounding Questionnaire Release : Friday 2nd May 2025 MSQ Response Deadline : Monday 26th May 2025 Supplier 1:1 meeting : Tuesday 27th May- Friday 30th May 2025 If you have any questions regarding this notice and MSQ please contact: madeleineshermer@tfl.gov.uk",
                "dueDate": "2025-05-26T23:59:59+01:00",
                "status": "scheduled"
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            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "HGV Maintenance Services - Emergency Support Vehicles",
        "description": "Transport Trading Limited (TTL) is seeking a single supplier to provide HGV Preventive Maintenance Inspections (PMI's), servicing and repairs and maintenance service to emergency response vehicles. TTL is running an older fleet of vehicles between the age range of 8-17 years. TTL is looking for a maintenance contractor to look after TTL vehicles for a maximum of three years (2+1 year contract).",
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                            "description": "Bidders are requested to populate the Appendix 1 - Technical Questions document, this can be located in the ITT pack on SAP Ariba. Please note there is a minimum scoring threshold of \"2 - Meets Requirements\" for each of the questions in the Technical Submission. Scoring below this threshold for any questions will result in a non-compliant tender."
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                        {
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                            "description": "To be aligned with TfL governance bidders are requested to complete their social value submission. Information and guidance on how to complete this is located in Volume 1 - Invitation to Tender document, which can be located in the ITT pack on SAP Ariba, to gain access to the sourcing event please contact madeleineshermer@tfl.gov.uk. Please note the social value submission and evaluation will be conducted on the social value portal."
                        },
                        {
                            "type": "price",
                            "name": "Pricing Evaluation",
                            "description": "Bidders are requested to complete their pricing submission. Information and guidance on how to complete this is located in Appendix 2.1 and 2.2 - Financial and Economic Standing and Pricing Schedule . These documents can can be located in the SAP Ariba sourcing event. To gain access to the sourcing event and to submit a bid, please email madeleineshermer@tfl.gov.uk"
                        },
                        {
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                            "name": "Commercial Evaluation",
                            "description": "The Commercial Response will consist of your response to the: Form of Tender (section 7 of Volume 1 ITT) Conflict of Interest Declaration (Section 8 of Volume 1 ITT) Non- Collusion Declaration (Section 9 of Volume 1 ITT) Assumptions Register ( Volume 1 Appendix 5 ) Contract Response Template (Volume 1 Appendix 4 ) Reserved Information (optional) (Volume 1 Appendix 3) Bidders should complete, sign, and return each of the above as their Commercial Submission. Which included acceptance of the Terms and Conditions. The Terms and Conditions are non-negotiable. All the documents can be located on SAP Ariba Sourcing Event, to gain access please contact madeleineshermer@tfl.gov.uk and they will invite you."
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        "submissionMethodDetails": "To receive the ITT and gain access to the procurement documents you must be registered on TfL's e-procurement system - SAP Ariba. If you are already registered on the SAP Ariba procurement portal, please ensure your contact details are up to date. If you are not registered on the SAP Ariba procurement portal, please complete the registration process as soon as possible by clicking the following link: https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL. Once you have registered, please email madeleineshermer@tfl.gov.uk and provide your SAP Ariba account name and Ariba Network ID to ensure your organisation is added to the HGV Maintenance Services - Emergency Support Services Event. If you need any help with the registration process, please visit the SAP 'Help Portal'/ https://service.ariba.com/Supplier.aw/109557062/aw?awh=r&awssk=OsebX6f2&dard=1 You may also contact the TfL Supplier Enablement Team (Ariba_Supplier_Enablement@tfl.gov.uk) if you face any issues with the registration process. In addition attached is guidance on how to sign up to SAP Ariba.",
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