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Provision of Museums Collections Management System (CMS)

Leicester City Council

This public procurement record has 4 releases in its history.

Award

04 Jun 2026 at 09:50

UK7 - Contract Details Notice
Award

02 Jun 2026 at 15:43

UK6 - Contract Award Notice
Tender

18 Nov 2025 at 16:55

UK4 - Tender Notice
Planning

02 May 2025 at 16:25

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Leicester City Council, a sub-central government authority based in Leicester, UK, has awarded a contract for the Provision of a Museums Collections Management System (CMS) for Leicester Museums and Galleries. This tender is classified under the Software Package and Information Systems industry category and was conducted using an open, below-threshold competition procurement method. The contract, signed on 28th April 2026, involves an active phase starting on 1st October 2026, with an initial term of three years and an option to extend for two additional one-year periods. The procurement process has been completed, with the contract currently in the active status following the award stage to AXIELL ALM LIMITED.

This contract offers significant opportunities for growth, particularly for small and medium enterprises (SMEs) capable of providing robust, cloud-based information management solutions. Businesses specialising in software development for museums or similar institutions stand to benefit from this tender by integrating advanced cataloguing, data migration, and reporting functionalities. Given the £91,308 contract value (including VAT) with options for additional API Integration and Enhanced Migration work, companies able to meet Leicester Museum's technical requirements and accreditation standards could enhance their portfolio and reputation within the public sector software market.

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Notice Information

Notice Title

Provision of Museums Collections Management System (CMS)

Notice Description

Leicester City Council has awarded a contract for the provision of a Museums Collections Management System (CMS) for Leicester Museums and Galleries. The selected cloudbased solution will support the management and tracking of a diverse range of collection objects, including detailed cataloguing, acquisition history, condition reporting, location tracking, loans management, and media attachments. The system provides secure access to collection data, facilitates migration from the existing Mimsy XG platform, and supports compliance with UK Museum Accreditation requirements, including SPECTRUM 5 standards. The solution also delivers advanced search and reporting functionality, together with ongoing support and training services.

Lot Information

Lot 1

Renewal: Initial term of 3 years with option to extend for 1+1 years

Planning Information

Please note this is a Preliminary Market Engagement, it is not a formal invitation to tender. Suppliers must complete a questionnaire and submit the responses by 22nd May 2025. To enhance our understanding of the solutions currently available in the market and in addition to the submitted questionnaire, we may invite suitable suppliers who meet the essential requirements identified in the PME document to deliver an overview presentation of their solution and its functionality. For more information regarding the process, you can access the PME document by following this link: https://procontract.due-north.com/Advert?advertId=f5d07211-3027-f011-8136-005056b64545

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-050c9e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/052602-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£135,000 £100K-£500K
Lots Value
£135,000 £100K-£500K
Awards Value
£94,490 Under £100K
Contracts Value
£94,490 Under £100K

Notice Dates

Publication Date
4 Jun 20262 months ago
Submission Deadline
4 Dec 2025Expired
Future Notice Date
23 May 2025Expired
Award Date
4 Mar 20265 months ago
Contract Period
1 Oct 2026 - 1 Sep 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Leicester City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEICESTER
Postcode
LE1 1FZ
Postcode Area
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF21 Leicester
Delivery Location
Not specified
Local Authority
Leicester
Electoral Ward
Castle
Westminster Constituency
Leicester South

Supplier Information

Number of Suppliers
1
Supplier Name

AXIELL ALM LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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