Planning

Preliminary Market Engagement Sheltered housing fire alarm system upgrade

SWINDON BOROUGH COUNCIL

This public procurement record has 2 releases in its history.

PlanningUpdate

07 May 2025 at 11:13

UK2 - Preliminary Market Engagement Notice
Planning

06 May 2025 at 09:55

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Swindon Borough Council is conducting a preliminary market engagement for the installation of upgraded fire alarm systems in 14 of its supported and sheltered schemes. This initiative focuses on improving fire safety with hard-wired, self-testing, analogue addressable systems in Swindon, under the procurement category "works." The process is currently in the planning stage, inviting stakeholders to shape the tender’s final specifications and commercial model. Interested suppliers must register and submit proposals by 2nd June 2025, with the project commencing on 31st March 2026 and concluding by 30th March 2027. The engagement is part of a larger project valued at £2,640,000 gross.

This tender offers significant opportunities for businesses specialising in fire alarm system installation, fire-detection systems, and related services. Companies with expertise in designing and implementing complex fire protection equipment can leverage this project for business growth. By participating, businesses stand to influence the technical design stages and contribute to a large-scale public safety initiative, establishing credibility and forming long-term partnerships with a public authority. The contract’s potential scale and demographic focus on sheltered housing cater particularly well to firms capable of demonstrating specialist knowledge and substantial capacity.

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Notice Information

Notice Title

Preliminary Market Engagement Sheltered housing fire alarm system upgrade

Notice Description

Swindon Borough Council invites you to contribute to preliminary market engagement in relation to the installation of upgraded fire alarms to 14 of Swindon Borough Councils' supported and sheltered schemes and would therefore welcome the views of suppliers on the questions set out in the questionnaire. Responses to this questionnaire will be used solely for this pre-tender exercise and any responses will not be referred to during the tender evaluation. To this end, tender-style responses to this questionnaire are not necessary - the intention is to invite supplier feedback on the options, to help shape the final specification and commercial model to ensure the tender delivers the optimum outcomes for the Council. The Council intends on tendering a package of works in relation to 14 supported and sheltered schemes. Specifically, in relation to the design and installation of an upgraded fire alarm system, the works in question will include a hard-wired, self-testing, analogue addressable and automatic fire detection and alarm system in accordance with BS5839, with category L1 detection to the common areas and back of house. With LD1 Grade A to all residential units. These works are intended to be applied to 14 No. schemes across Swindon. The concept designs in relation to the layout and schematic of these schemes have been completed, however contractors would be responsible for technical design (RIBA stage 4) through to commissioning and usage (RIBA stage 7). The purpose of this preliminary market engagement is to gain market insight into the following aspects of the project: - ? Market Interest ? Contract/Project Length. ? Capacity ? Timescales. ? Design ? Specialist knowledge To participate in the Preliminary Market Engagement Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the PME documents. Responses are required to be submitted no later than 2nd June 2025, 1500 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/

Planning Information

Swindon Borough Council invites you to contribute to preliminary market engagement in relation to the installation of upgraded fire alarms to 14 of Swindon Borough Councils’ supported and sheltered schemes and would therefore welcome the views of suppliers on the questions set out in the questionnaire. Responses to this questionnaire will be used solely for this pre-tender exercise and any responses will not be referred to during the tender evaluation. To this end, tender-style responses to this questionnaire are not necessary - the intention is to invite supplier feedback on the options, to help shape the final specification and commercial model to ensure the tender delivers the optimum outcomes for the Council. The Council intends on tendering a package of works in relation to 14 supported and sheltered schemes. Specifically, in relation to the design and installation of an upgraded fire alarm system, the works in question will include a hard-wired, self-testing, analogue addressable and automatic fire detection and alarm system in accordance with BS5839, with category L1 detection to the common areas and back of house. With LD1 Grade A to all residential units. These works are intended to be applied to 14 No. schemes across Swindon. The concept designs in relation to the layout and schematic of these schemes have been completed, however contractors would be responsible for technical design (RIBA stage 4) through to commissioning and usage (RIBA stage 7). The purpose of this preliminary market engagement is to gain market insight into the following aspects of the project: -  Market Interest  Contract/Project Length.  Capacity  Timescales.  Design  Specialist knowledge To participate in the Preliminary Market Engagement Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the PME documents. Responses are required to be submitted no later than 2nd June 2025, 1500 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-050cea
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/019343-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

45 - Construction work

51 - Installation services (except software)

CPV Codes

31625100 - Fire-detection systems

31625200 - Fire-alarm systems

45312100 - Fire-alarm system installation work

51700000 - Installation services of fire protection equipment

Notice Value(s)

Tender Value
£2,200,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 May 20259 months ago
Submission Deadline
Not specified
Future Notice Date
2 Jun 2025Expired
Award Date
Not specified
Contract Period
31 Mar 2026 - 30 Mar 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SWINDON BOROUGH COUNCIL
Contact Name
Ms Jodie Wakefield
Contact Email
tenderinghousingproperty@swindon.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
SWINDON
Postcode
SN1 2JH
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
TLK14 Swindon
Local Authority
Swindon
Electoral Ward
Eastcott
Westminster Constituency
Swindon South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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