Planning

00472-CX - Mailing room services

STONEWATER LTD

This public procurement record has 2 releases in its history.

PlanningUpdate

14 May 2025 at 09:07

UK2 - Preliminary Market Engagement Notice
Planning

06 May 2025 at 19:23

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Stonewater Ltd, a sub-central government public authority situated in Leicester, is in the planning stage of procuring mailing room services under the contract title "00472-CX - Mailing room services". This procurement seeks to find mailing services for preparing, printing, and dispatching annual rent review letters, along with additional ad-hoc legal notices, surveys, and brochures across various regions in the United Kingdom, including UKC, UKD, UKF, UKG, UKH, UKJ, and UKK. The expected gross contract value is GBP 432,000, with a contract period starting on 30th October 2025 and concluding by 1st April 2028, with potential renewals extending to 2029. The procurement process, above-threshold and categorised under services, currently involves preliminary market engagement (PME) activities, with no formal engagement dates set yet but likely individual supplier discussions scheduled by 21st May 2025. A forthcoming tender notice will be published, guiding interested suppliers on accessing procurement documentation by 26th June 2025.

This tender presents a significant business growth opportunity for companies specialised in mailing-list compilation and mailing services. The contract's large scope, catering to approximately 40,000 annual rent review letters and additional mailings to a broad customer base, makes it fitting for SMEs with the capacity to manage high-volume mailing tasks. Businesses with innovative solutions for cost-effectively handling bespoke mailing requirements such as tailored envelope specifications will find this particularly appealing. The contract allows for potential extensions, providing long-term partnership opportunities for companies capable of meeting Stonewater's logistical and operational mailing needs efficiently.

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Notice Information

Notice Title

00472-CX - Mailing room services

Notice Description

Mailing service requirement to help prepare, print and dispatch mail outs. We are looking for a mailing service to help prepare, print and dispatch our annual rent review letters, cira 40k each year around February. This annual rent review is our largest and most significant requirement for the mailing service. (We currently have these letters sent in blue envelopes this must be something that can be accommodated.) Outside of this mailing we have an average of 6-12 additional adhoc mailings each year for legal notices (section 20), surveys and brochures for delivery to between 5,000 and 40,000 customers. We are looking to conduct PME to assist in the development of our requirements and approach as well as testing the market to see the level of supplier interest and available suppliers to meet our needs. Any submission received in response to this exercise will not constitute any contractual agreement between the respondent and Stonewater. The receipt of a response does not automatically include the respondent in the procurement process. A Tender Notice will be issued to the market which will provide details of how the relating procurement documentation can be accessed and timescales for submission of the said tender response. Interested parties shall bear their own costs of participation in this Market Engagement of whatever nature. Stonewater shall not be liable for the costs, expenses or losses howsoever arising (including, without limitation, any loss of profit or other economic loss incurred), regardless of the outcome of the Market Engagement. To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=947308675

Planning Information

Likely 1-2-1 discussions with suppliers. No formal engagement dates are currently set.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-050d85
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/021099-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79570000 - Mailing-list compilation and mailing services

Notice Value(s)

Tender Value
£432,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 May 20259 months ago
Submission Deadline
Not specified
Future Notice Date
26 Jun 2025Expired
Award Date
Not specified
Contract Period
30 Oct 2025 - 1 Apr 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
STONEWATER LTD
Contact Name
Donna Monro
Contact Email
donna.monro@stonewater.org
Contact Phone
Not specified

Buyer Location

Locality
LEICESTER
Postcode
LE8 6EP
Post Town
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF22 Leicestershire CC and Rutland
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Blaby
Electoral Ward
North Whetstone
Westminster Constituency
South Leicestershire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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