Planning

Request for Information - Replacement CAFM system

THE POLICE AND CRIME COMMISSIONER FOR SURREY

This public procurement record has 1 release in its history.

Planning

08 May 2025 at 11:00

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Police and Crime Commissioner for Surrey has initiated a procurement process for a new Computer-Aided Facility Management (CAFM) system, with the current stage being in planning. This tender, titled "Request for Information - Replacement CAFM system", falls under the goods category relating to software packages and information systems. The buying organisation is located in Guildford, United Kingdom. A preliminary market engagement notice was published on 8th May 2025, inviting organisations to register before the 27th of May 2025. This stage is primarily for gathering information to assist the authority, with the planned contract period running from 5th January 2026 to 4th January 2029.

This tender presents significant opportunities for businesses specialising in software solutions, particularly those experienced in facility management systems. Small and medium enterprises (SMEs) are encouraged to participate, as the tender clearly indicates suitability for such entities. Companies with innovative solutions or experience in public sector contracts could find this procurement process beneficial for business growth and establishing a footprint within the sub-central government market. The engagement phase offers an opportunity to influence the specifications of the final procurement by sharing insights and demonstrating capabilities.

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Notice Information

Notice Title

Request for Information - Replacement CAFM system

Notice Description

Requesting further information around CAFM systems

Planning Information

To view all information and instructions on how to respond to this Request for Information, please register your organisation via this link: https://sell2.in-tend.co.uk/blpd/home At this stage, this is only to gather information to aid the Authority.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-050e9e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/019672-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 May 20259 months ago
Submission Deadline
Not specified
Future Notice Date
27 May 2025Expired
Award Date
Not specified
Contract Period
5 Jan 2026 - 4 Jan 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE POLICE AND CRIME COMMISSIONER FOR SURREY
Contact Name
Not specified
Contact Email
jointprocurementservice@surrey.police.uk
Contact Phone
Not specified

Buyer Location

Locality
GUILDFORD
Postcode
GU3 1YJ
Post Town
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
Not specified
Local Authority
Guildford
Electoral Ward
Stoke
Westminster Constituency
Guildford

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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