Request for Quotations (RfQ) for Public Health Funerals (2.0)

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-050f27-2025-10-17T10:23:50+01:00",
    "date": "2025-10-17T10:23:50+01:00",
    "ocid": "ocds-h6vhtk-050f27",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PGDV-8944-CMBP",
            "name": "West Northamptonshire Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PGDV-8944-CMBP"
            },
            "address": {
                "streetAddress": "Angel Street",
                "locality": "Northampton",
                "postalCode": "NN1 1ED",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKF24"
            },
            "contactPoint": {
                "email": "procurement@westnorthants.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-164157",
            "name": "Dignity Funerals Limited",
            "address": {
                "streetAddress": "King Edward Square",
                "locality": "Sutton Coldfield",
                "postalCode": "B73 6AP",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG31"
            },
            "contactPoint": {
                "email": "graham.rogers@dignityuk.co.uk",
                "telephone": "01213541557"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "vcse": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PGDV-8944-CMBP",
        "name": "West Northamptonshire Council"
    },
    "tender": {
        "id": "WNC00000523",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Request for Quotations (RfQ) for Public Health Funerals (2.0)",
        "description": "West Northamptonshire Council (the Council) has a statutory duty under the Public Health (Control of Disease) Act 1984 to provide suitable funeral arrangements for persons who have died within the West Northamptonshire area where there is no one prepared to make suitable funeral arrangements. This can apply to any person who dies in private or council owned property, in the street or open air, or at a nursing/residential care home or hospice. To fulfil this duty, the Council is seeking to award a framework with two separate Lots. Each Lot will be awarded to a single Provider and will cover a defined geographical area of West Northamptonshire as follows: Lot 1 - Central Northampton Lot 2 - Wider West Northants For full details about this opportunity and to submit an application please register on the Council's In-Tend portal which can be found at: https://in-tendhost.co.uk/wnc/aspx/Home",
        "status": "complete",
        "items": [
            {
                "id": "LOT-0001",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "98371000",
                        "description": "Funeral services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKF24",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "LOT-0001"
            },
            {
                "id": "LOT-0002",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "98371000",
                        "description": "Funeral services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKF24",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "LOT-0002"
            }
        ],
        "value": {
            "amountGross": 180000,
            "amount": 150000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "mainProcurementCategory": "services",
        "aboveThreshold": false,
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 2,
                "method": "withoutReopeningCompetition",
                "type": "closed",
                "description": "When the need arises, the Authority will contact the Supplier for the relevant Lot to request a funeral service. The Supplier will need to confirm acceptance of the request within 2 working days and then a Purchase Order including all key details will be raised and sent to the Supplier. The Supplier for each Lot will be contracted to and expected to deliver all requirements for their respective Lot. However, if the Supplier of a Lot is unable to deliver the service, the Authority will contact the Supplier on the alternative Framework Lot to request the funeral service. If no Suppliers on either Lot can provide the funeral service, the Authority will seek to use Suppliers outside of the framework. The pricing submitted by the Provider during the procurement phase will be applied in each case."
            }
        },
        "submissionMethodDetails": "The Authority is utilising an electronic tendering tool to manage this procurement process. All documents and communications issued by the Authority's Procurement Team will be sent via the Authority's e-Procurement portal provided by In-Tend. In-Tend is located at https://in-tendhost.co.uk/wnc and the reference number for the project is: WNC00000523",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed"
        },
        "tenderPeriod": {
            "endDate": "2025-05-29T12:00:00+00:00"
        },
        "lots": [
            {
                "id": "LOT-0001",
                "title": "Lot 1: Central Northampton",
                "description": "To carry out public funerals as required within the Central Northampton region as outlined within the procurement documents.",
                "status": "complete",
                "value": {
                    "amountGross": 90000,
                    "amount": 75000,
                    "currency": "GBP"
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2025-07-01T00:00:00+00:00",
                    "endDate": "2027-07-01T23:59:59+00:00",
                    "maxExtentDate": "2029-07-01T23:59:59+00:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Authority proposes to enter into a framework agreement for an initial period of 24 months with the preferred supplier, with an option to extend by two further 12 month periods making 48 months in total. This can also be illustrated in years as 2+1+1."
                },
                "awardCriteria": {
                    "description": "A place on each Framework Lot will be awarded to the Supplier who meets all minimum pass/ fail requirements and submits the lowest compliant price."
                }
            },
            {
                "id": "LOT-0002",
                "title": "Lot 2: Wider West Northamptonshire",
                "description": "To carry out public funerals as required within the Wider West Northamptonshire region as outlined within the procurement documents.",
                "status": "complete",
                "value": {
                    "amountGross": 90000,
                    "amount": 75000,
                    "currency": "GBP"
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2025-07-01T00:00:00+00:00",
                    "endDate": "2027-07-01T23:59:59+00:00",
                    "maxExtentDate": "2029-07-01T23:59:59+00:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Authority proposes to enter into a framework agreement for an initial period of 24 months with the preferred supplier, with an option to extend by two further 12 month periods making 48 months in total. This can also be illustrated in years as 2+1+1."
                },
                "awardCriteria": {
                    "description": "A place on each Framework Lot will be awarded to the Supplier who meets all minimum pass/ fail requirements and submits the lowest compliant price."
                }
            }
        ],
        "documents": [
            {
                "id": "019846-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/019846-2025",
                "datePublished": "2025-05-08T16:27:28+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en",
    "awards": [
        {
            "id": "1",
            "status": "active",
            "mainProcurementCategory": "services",
            "suppliers": [
                {
                    "id": "GB-FTS-164157",
                    "name": "Dignity Funerals Limited"
                }
            ],
            "items": [
                {
                    "id": "LOT-0001",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "98370000",
                            "description": "Funeral and related services"
                        },
                        {
                            "scheme": "CPV",
                            "id": "98371000",
                            "description": "Funeral services"
                        }
                    ],
                    "relatedLot": "LOT-0001"
                },
                {
                    "id": "LOT-0002",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "98370000",
                            "description": "Funeral and related services"
                        },
                        {
                            "scheme": "CPV",
                            "id": "98371000",
                            "description": "Funeral services"
                        }
                    ],
                    "relatedLot": "LOT-0002"
                }
            ],
            "relatedLots": [
                "LOT-0001",
                "LOT-0002"
            ]
        }
    ],
    "contracts": [
        {
            "id": "1",
            "awardID": "1",
            "title": "WNC Public Funerals",
            "status": "active",
            "period": {
                "startDate": "2025-10-15T00:00:00+01:00",
                "endDate": "2027-10-14T23:59:59+01:00",
                "maxExtentDate": "2029-10-14T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "This framework agreement is for an initial period of 24 months with the preferred supplier, with an option to extend by two further 12 month periods making 48 months in total. This can also be illustrated in years as 2+1+1."
            },
            "value": {
                "amountGross": 141912,
                "amount": 118260,
                "currency": "GBP"
            },
            "aboveThreshold": false,
            "dateSigned": "2025-10-15T00:00:00+01:00",
            "documents": [
                {
                    "id": "066170-2025",
                    "documentType": "contractNotice",
                    "noticeType": "UK7",
                    "description": "Contract details notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/066170-2025",
                    "datePublished": "2025-10-17T10:23:50+01:00",
                    "format": "text/html"
                }
            ]
        }
    ]
}