Planning

Janitorial Equipment and Supplies

ROTHERHAM BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Planning

09 May 2025 at 08:53

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Rotherham Borough Council is in the planning stage of a procurement process aimed at securing suppliers for janitorial equipment and supplies, with an expected contract period from 1st December 2025 to 30th November 2029. The industry category is primarily goods, specifically targeting cleaning and disinfection products, with delivery expected throughout the Rotherham Borough in the United Kingdom. Potential suppliers should note the upcoming Preliminary Market Engagement (PME), to be completed via a questionnaire on the YORtender portal by 12:00 on 30th May 2025. This engagement is a key opportunity to prepare for the formal tendering process.

This tender presents substantial business opportunities, particularly for suppliers capable of reliably delivering a wide range of cleaning and janitorial supplies to various locations within Rotherham Borough. Businesses with expertise in providing high-quality cleaning equipment, disinfection tools, and general janitorial supplies would be well-suited to compete. The marked increase in demand for such products, driven by enhanced cleaning standards post-COVID-19, implies significant growth potential in securing a long-term partnership with the Council. The procurement emphasises compliance with health and safety regulations and the British Institute of Cleaning Science (BICSc) Standards, making it ideal for businesses that excel in meeting rigorous regulatory requirements.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Janitorial Equipment and Supplies

Notice Description

The Council are looking to secure a supplier(s) who will be responsible for the supply of all RMBC with Janitorial supplies. The supplier should be able to offer a delivery service to Rotherham Schools, Central Stores (Hellaby Depot) and a variety of locations throughout the Borough. The provider should be able to respond to purchase orders sent via email, from our purchasing system and process these in a timely manner. The Council have a consistent and substantial requirement for all types of janitorial and cleaning supplies. There is a higher demand on cleaning than prior to COVID 19. COVID 19 has highlighted the need for rigorous processes, and demand is higher than previous. It has also fundamentally changed the cleaning industry, re-shaping expectations and shifting requirements. Since the pandemic ended it has become apparent that the change in demand on cleaning services is here to stay. The Council have a duty of care to protect staff, clients, and customers. Cleaning is an essential part of this. It is apparent that 'deep cleaning' and 'disinfection' are no longer specialist activities, they are now standard across the industry. Our customers want information and assurance that cleaning standards are maintained and we are evolving in line with best practice and current trends. The Council must ensure that it is operating to current regulations and contract cleaning standards. These include: * Health and Safety at Work Act 1974 * Control of Substances Hazardous to Health (COSHH) Regulations * Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR) * Waste Management and Environmental Regulations * British Institute of Cleaning Science (BICSc) Standards * Any new products must undergo rigorous testing to ensure the service we deliver continue to excel. Current spend is in the region of PS328,000 per annum.

Planning Information

Engagement in this Preliminary Market Engagement (PME) is via a questionnaire published on YORtender. Please follow eu-supply.com and search for project 98982 All correspondence in relation to this PME will be carried out via the YORtender portal. Submissions to be returned via the YORtender portal by 12:00 on 30th May 2025. This process is not part of the formal tender procedure, so taking part or not participating won't disadvantage any supplier.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-050f64
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/019943-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

CPV Codes

39224000 - Brooms and brushes and other articles of various types

39330000 - Disinfection equipment

39800000 - Cleaning and polishing products

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 May 20259 months ago
Submission Deadline
Not specified
Future Notice Date
30 May 2025Expired
Award Date
Not specified
Contract Period
1 Dec 2025 - 30 Nov 2029 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ROTHERHAM BOROUGH COUNCIL
Contact Name
Not specified
Contact Email
procurement.places@rotherham.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
ROTHERHAM
Postcode
S60 1AE
Post Town
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE34 Rotherham
Delivery Location
TLE31 Barnsley, Doncaster and Rotherham
Local Authority
Rotherham
Electoral Ward
Boston Castle
Westminster Constituency
Rotherham

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-050f64-2025-05-09T09:53:22+01:00",
    "date": "2025-05-09T09:53:22+01:00",
    "ocid": "ocds-h6vhtk-050f64",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PGYC-3376-BGQP",
            "name": "Rotherham Borough Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PGYC-3376-BGQP"
            },
            "address": {
                "streetAddress": "Riverside House, Main Street",
                "locality": "Rotherham",
                "postalCode": "S60 1AE",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKE31"
            },
            "contactPoint": {
                "email": "procurement.places@rotherham.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.rotherham.gov.uk/",
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PGYC-3376-BGQP",
        "name": "Rotherham Borough Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Engagement in this Preliminary Market Engagement (PME) is via a questionnaire published on YORtender. Please follow eu-supply.com and search for project 98982 All correspondence in relation to this PME will be carried out via the YORtender portal. Submissions to be returned via the YORtender portal by 12:00 on 30th May 2025. This process is not part of the formal tender procedure, so taking part or not participating won't disadvantage any supplier.",
                "dueDate": "2025-05-30T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "019943-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/019943-2025",
                "datePublished": "2025-05-09T09:53:22+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "24-189",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Janitorial Equipment and Supplies",
        "description": "The Council are looking to secure a supplier(s) who will be responsible for the supply of all RMBC with Janitorial supplies. The supplier should be able to offer a delivery service to Rotherham Schools, Central Stores (Hellaby Depot) and a variety of locations throughout the Borough. The provider should be able to respond to purchase orders sent via email, from our purchasing system and process these in a timely manner. The Council have a consistent and substantial requirement for all types of janitorial and cleaning supplies. There is a higher demand on cleaning than prior to COVID 19. COVID 19 has highlighted the need for rigorous processes, and demand is higher than previous. It has also fundamentally changed the cleaning industry, re-shaping expectations and shifting requirements. Since the pandemic ended it has become apparent that the change in demand on cleaning services is here to stay. The Council have a duty of care to protect staff, clients, and customers. Cleaning is an essential part of this. It is apparent that 'deep cleaning' and 'disinfection' are no longer specialist activities, they are now standard across the industry. Our customers want information and assurance that cleaning standards are maintained and we are evolving in line with best practice and current trends. The Council must ensure that it is operating to current regulations and contract cleaning standards. These include: * Health and Safety at Work Act 1974 * Control of Substances Hazardous to Health (COSHH) Regulations * Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR) * Waste Management and Environmental Regulations * British Institute of Cleaning Science (BICSc) Standards * Any new products must undergo rigorous testing to ensure the service we deliver continue to excel. Current spend is in the region of PS328,000 per annum.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "39224000",
                        "description": "Brooms and brushes and other articles of various types"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39330000",
                        "description": "Disinfection equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39800000",
                        "description": "Cleaning and polishing products"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKE31",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "mainProcurementCategory": "goods",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2025-12-01T00:00:00Z",
                    "endDate": "2029-11-30T23:59:59Z"
                },
                "status": "planning"
            }
        ],
        "status": "planning"
    },
    "language": "en"
}