Planning

Outgoing Mail Solution

WEST NORTHAMPTONSHIRE COUNCIL

This public procurement record has 1 release in its history.

Planning

09 May 2025 at 12:39

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

West Northamptonshire Council is in the planning stage of a potential procurement for an "Outgoing Mail Solution", classified under the services category. This procurement process is still in its preliminary market engagement phase, intended to inform the Council's options appraisal and specification development. The council is inviting suppliers to express their interest and participate in market engagement activities. Key dates include the submission deadline for responses on 31 May 2025, followed by a demonstration session scheduled for the week commencing 16 June 2025. The session will take place in Northampton, United Kingdom, on Angel Street.

This tender presents significant opportunities for businesses offering electronic mail and printing services, particularly those capable of providing cost-effective solutions that reduce carbon emissions. Enterprises, specifically small and medium-sized enterprises (SMEs), that can integrate such services with the existing systems of West Northamptonshire Council are particularly well-positioned to benefit. While participation in the market engagement is optional and does not impact future tendering opportunities, it offers a chance for businesses to align their offerings with the Council's needs and potentially influence future procurement processes.

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Notice Information

Notice Title

Outgoing Mail Solution

Notice Description

West Northamptonshire Council (WNC) is undertaking preliminary market engagement in advance of a potential procurement for an Outgoing Mail Solution. This notice invites suppliers to participate in a market engagement exercise to help inform the Council's options appraisal, specification development, and procurement approach. The service will enable the electronic submission of documents for printing, enveloping, and postal dispatch, with options for fully electronic delivery. The solution must be cost-effective, reduce carbon emissions, and integrate with existing Council systems. Please note: this is not a call for competition and does not signify the beginning of a procurement process. Participation or non-participation in this exercise will not be taken into account in any future procurement process.

Planning Information

Interested suppliers are invited to read the engagement document and complete the accompanying questionnaire. To access the full Pre-Market Engagement document and questionnaire, please email: procurement@westnorthants.gov.uk Responses must be submitted by 31 May 2025 via email to: procurement@westnorthants.gov.uk Following review of submissions, the Council will invite up to five suppliers to attend a demonstration session during the week commencing 16 June 2025. These sessions will: Allow suppliers to showcase their proposed solution Provide clarification on their responses Help WNC shape its specification and procurement approach These sessions are purely for market research and do not form part of any future evaluation or procurement process. No contract will be awarded through this exercise. The final decision on next steps will be made by 30 June 2025. Participation is optional and will not impact any future tendering opportunity.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-050fbe
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/020077-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

64 - Postal and telecommunications services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

64216120 - Electronic mail services

79810000 - Printing services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 May 20259 months ago
Submission Deadline
Not specified
Future Notice Date
31 May 2025Expired
Award Date
Not specified
Contract Period
4 Jan 2026 - 3 Jan 2028 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WEST NORTHAMPTONSHIRE COUNCIL
Contact Name
Not specified
Contact Email
procurement@westnorthants.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
NORTHAMPTON
Postcode
NN1 1ED
Post Town
Northampton
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF24 West Northamptonshire
Delivery Location
Not specified
Local Authority
West Northamptonshire
Electoral Ward
Castle
Westminster Constituency
Northampton North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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