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Contract for the Provision of Combined Facilities Management

Post Office Limited

This public procurement record has 7 releases in its history.

ContractAmendment

15 Oct 2026 at 10:10

UK10 - Contract Change Notice
Award

06 Jul 2026 at 14:11

UK7 - Contract Details Notice
Award

08 May 2026 at 12:25

UK6 - Contract Award Notice
TenderUpdate

03 Oct 2025 at 16:48

UK4 - Tender Notice
Tender

03 Oct 2025 at 16:29

UK4 - Tender Notice
Planning

06 Aug 2025 at 14:53

UK2 - Preliminary Market Engagement Notice
Planning

09 May 2025 at 14:25

UK1 - Pipeline Notice
Summary of the contracting process

Post Office Limited procured combined facilities management and related services across its UK estate. The requirement covers facilities management for the property portfolio, with the specification set out in the proposed agreement. It is a single integrated service rather than separate hard and soft facilities management contracts: Post Office said that managing two contracts would create inefficiencies as its property portfolio reduces. The service includes planned activities and waste management, with performance measured against completion of scheduled services, consistent job-number administration and the proportion of waste diverted from landfill. The buyer is Post Office Limited, and delivery is across the United Kingdom. The procurement is for services, specifically facilities management.

The procurement is complete and the contract was awarded to OCS Technical Services Ltd on 29 April 2026. The contract was signed on 2 July 2026. Its initial term runs from 5 August 2026 to 4 August 2031, with two discretionary extensions of three and two years, potentially extending the term to 4 August 2036. The contract value is £70.8 million excluding VAT (£84.96 million including VAT). The buyer used an open competitive flexible procedure and evaluated bids on technical quality, weighted at 60% including 10% for social value, and commercial factors, weighted at 40%. Four valid bids were submitted. The single requirement was not divided into lots. Selection involved financial, insurance and technical capability requirements, with details provided in the procurement questionnaire.

This award shows that Post Office buys an integrated facilities management service across its UK property estate, combining planned service activities with waste management and consistent job administration. A credible competitor for a future requirement would need to demonstrate the capacity to manage a geographically spread property portfolio under one contract, coordinate scheduled services and maintain clear, consistent records for each job. Evidence of reliable delivery against service plans, effective waste management that diverts waste from landfill, and strong contract reporting would align with the performance measures used here. Suppliers would also need to meet financial and insurance thresholds and demonstrate technical and professional capability through the buyer’s selection process. The evaluation placed greater emphasis on technical responses than commercial considerations, with social value included in the technical assessment. Small and medium-sized businesses were considered suitable for the requirement.

How relevant is this notice?

Notice Information

Notice Title

Contract for the Provision of Combined Facilities Management

Notice Description

Procurement for the supply of goods and services relating to the provision of Combined Facilities Management and related services across the Post Office Estate up to the values as per this notice.

Lot Information

Lot 1

Renewal: The contract is broken down into an initial period of 60 months, with two optional extensions: Extension 1 - 36 months Extension 2 - 24 months

Planning Information

Post Office intends to run a Market Engagement event via Microsoft Teams to introduce the requirement to the market prior to issuing the proposed Procurement Specific Questionnaire (PSQ). The Market Engagement event shall take place on Wednesday 20th August at 2pm (Subject to change). In order to participate in the PSQ, interested parties should email 'procurement@postoffice.co.uk', by Friday 15th August 2025, providing: (1) the name of the organisation, (2) the name, position and contact details (including email address) of the person attending. Following receipt of all requests to receive an invite, Post Office shall issue an email with joining instructions. If you are unable to attend this engagement session this will not impact your ability to participate in the tender when it is issued.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-050fcf
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/097308-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK10 - Contract Change Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79993100 - Facilities management services

Notice Value(s)

Tender Value
£70,800,000 £10M-£100M
Lots Value
£70,800,000 £10M-£100M
Awards Value
£70,800,000 £10M-£100M
Contracts Value
£70,800,000 £10M-£100M

Notice Dates

Publication Date
15 Oct 20261 weeks ago
Submission Deadline
10 Nov 2025Expired
Future Notice Date
6 Aug 2025Expired
Award Date
29 Apr 20266 months ago
Contract Period
5 Aug 2026 - 4 Aug 2031 Over 5 years
Recurrence
2035-10-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Post Office Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
EC2V 7ER
Postcode Area
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
City of London
Electoral Ward
Bassishaw
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

OCS Technical Services Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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