Tender

POW-FTS-59144 - Provision of Medical Gas Pipeline System Maintenance

POWYS TEACHING HEALTH BOARD

This public procurement record has 1 release in its history.

Tender

09 May 2025 at 15:28

UK4 - Tender Notice
Summary of the contracting process

Powys Teaching Health Board is currently in the tender stage for the provision of a maintenance service for its medical gas pipeline system. This procurement is handled by the NHS Wales Shared Services Partnership, based in Cardiff. It falls under the services category, specifically focusing on repair and maintenance of mechanical building installations and pipeline inspection services. The procurement process is open and governed by Welsh devolved regulations. Key dates include the tender closing on 9th June 2025 at midday, with the award expected by 23rd June 2025 and the contract starting on 3rd July 2025. The initial contract duration is three years, with potential extensions up to 2028. Total contract value is estimated to be £210,000, combining both gross and net amounts, and is above the threshold, covered by GPA agreements.

This tender presents significant business growth opportunities for companies specialising in medical gas system maintenance, offering services such as planned preventive maintenance and emergency call-out services. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are particularly encouraged to participate, given the suitability criteria. Businesses adept in both cost efficiency and quality service delivery have a competitive edge, as the tender evaluation will weigh cost at 60% and quality at 40%. Companies that can effectively communicate in both English and Welsh may further benefit, aligning with the Health Board's commitment to the Welsh language. The open procedure allows for wide participation, making this an attractive proposition for capable firms looking to expand their footprint in the public healthcare maintenance sector.

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Notice Information

Notice Title

POW-FTS-59144 - Provision of Medical Gas Pipeline System Maintenance

Notice Description

Powys Teaching Health Board require a competent contractor to provide the requirement for the Planned Preventive Maintenance schedule including the provision of 24-hour emergency call out on the medical gas pipeline system for Powys Teaching Health Board. Contract for the maintenance of medical gas pipeline systems installed at Powys Teaching Hospitals will be in accordance with HTM 02-01 and manufacturers recommendations. The Health Board has the option to add any new medical gas pipeline systems that will be installed to additional sites and can request the contractor for a separate cost for these sites that will reflect the cost in the tender returns. The contract is for an initial period of 3 years, with the Health Board reserving the option to extend for a further 2 years in annual increments. Performance will be measured against the KPIs indicated within the specification document for the duration of the contract. Please see Information for Bidders document on the Bravo Solutions portal for further details. Powys Teaching Health Board recognises the importance of the Welsh language to the communities it serves. Consequently, responses to an invitation to quote or tender will be accepted in Welsh as well as English. However, please note that tender responses submitted only in Welsh will be translated by the Trust into English before consideration. Those involved in translating the document will be barred from taking decisions on awarding tenders. The tender will be awarded based on 60% cost & 40% quality as detailed in the ITT document. Please note that the tender closing date is 09/06/2025 at midday and any late submissions will not be considered. The etenderwales bravosolution ref: Project: project_59144 and itt_117219 Please direct all queries relating to this tender via the messaging function of the Bravo portal. More details can be found at https://etenderwales.bravosolution.co.uk.

Lot Information

Lot 1

Renewal: 2 x 1 year extension are available and will only be utilised depending on contract performance.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-051019
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/020195-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

76 - Services related to the oil and gas industry

CPV Codes

50712000 - Repair and maintenance services of mechanical building installations

76600000 - Pipeline-inspection services

Notice Value(s)

Tender Value
£175,000 £100K-£500K
Lots Value
£175,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 May 20259 months ago
Submission Deadline
9 Jun 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
2 Jul 2025 - 2 Jul 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
POWYS TEACHING HEALTH BOARD
Additional Buyers

NHS WALES SHARED SERVICES PARTNERSHIP (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)

Contact Name
Gregg Roberts, Joselito Cuenta
Contact Email
gregg.roberts@wales.nhs.uk, joselito.cuenta@wales.nhs.uk
Contact Phone
+44 29 2150 1541

Buyer Location

Locality
BRONLLYS
Postcode
LD3 0LY
Post Town
Llandrindod Wells
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
TLL24 Powys
Local Authority
Rhondda Cynon Taf
Electoral Ward
Taff's Well
Westminster Constituency
Cardiff North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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