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900_26 Water Dispensers, Associated Consumables and Services

Leicestershire County Council, trading as ESPO

This public procurement record has 5 releases in its history.

Award

07 May 2026 at 10:40

UK7 - Contract Details Notice
Award

31 Mar 2026 at 10:30

UK6 - Contract Award Notice
Tender

01 Dec 2025 at 15:14

UK4 - Tender Notice
Planning

04 Sep 2025 at 12:11

UK2 - Preliminary Market Engagement Notice
Planning

12 May 2025 at 16:18

UK1 - Pipeline Notice
Summary of the contracting process

Leicestershire County Council, via ESPO, has concluded an open procurement process for the framework titled "900_26 Water Dispensers, Associated Consumables and Services." This framework facilitates the supply and maintenance of water coolers and related equipment across the UK. The procurement, managed since December 2025, has proceeded through planning, tender, and award stages, culminating in a contract award on 20 April 2026. The contract, valued at £4.8 million inclusive of potential renewals, will run until 19 April 2028 with options for a 24-month extension. Central and local government bodies, educational establishments, and other public authorities can leverage this framework, not limited by regional constraints, ensuring wide accessibility under ESPO's procurement remit.

For businesses in the water dispensers sector, this framework presents a significant opportunity to engage with a varied range of public sector clients. Both SMEs and large enterprises can participate through direct call-offs or by available competitive tender processes within the framework. The setup supports suppliers like Alpine Vending Co Limited and BWT UK Limited, reflecting wider market representation. With ESPO favouring comprehensive service delivery, businesses equipped with resilient service infrastructure and scalability will find growth potential in meeting diverse public sector needs across the UK.

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Notice Information

Notice Title

900_26 Water Dispensers, Associated Consumables and Services

Notice Description

An ESPO multi supplier framework for the supply and maintenance of water coolers and associated equipment. The Framework is NOT divided into lots. For any additional details please also refer to https://www.espo.org/water-dispensers-associated-consumables-and-services-900-26.html Note: Overall framework award was concluded on 30/04/2026, with this notice being published to follow on from this.

Lot Information

Lot 1

Options: ESPO reserves the right to add or remove requirements throughout the life of the contract.

Renewal: The framework agreement has the option to extend for up to a further 24 months, and ESPO may choose to use the extension periods where: * The framework is performing well; * It continues to broadly meet customer needs. ESPO reserves the right to implement the extension period in part, full, or in increments (such as 2x 12-month periods). Total estimated value captured in this notice includes the option to extend the framework as noted above.

Planning Information

Suppliers are required to register and complete the relevant stages on the Central Digital Platform if they wish to participate or bid for this framework. REQUEST FOR INFORMATION - To be completed and returned by 12 noon, 07 October 2025 (see below for further details on how to access and complete this). Engagement is being undertaken via a Request for Information (RFI) Questionnaire that is available as a Public Message on the EastMidsTenders eProcurement Portal (www.eastmidstenders.org). Please refer to all instructions in the Public Messages, and any organisation that feels they can contribute should return the RFI Questionnaire via the Messaging facility on the eProcurement Portal by 12:00 (12 noon) on 07 October 2025. Suppliers wishing to participate and access Public Messages MUST first register interest for 900_26 via the EastMidsTenders eProcurement Portal (please see below for further details on this). For the purposes of this Preliminary market engagement (PME), please express your interest as follows: (a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '900_26' (via "View Opportunities" from the EastMidsTenders Portal); d) Express an interest (this action is only required once, after which you can go to your 'Activities' in the eProcurement Portal instead). Please access the Messages area/section of the eProcurement Portal (ProContract / EastMidsTenders - Messages can be accessed via the Activity dashboard once an Expression of interest has been completed) for any further communications on this preliminary market engagement, including the RFI documentation. In the case of any questions or clarifications relating to this PME, these should also be submitted to ESPO as a Message on the eProcurement Portal (again once an Expression of interest has been completed). ESPO may contact suppliers to seek clarification or understanding of the information provided in their RFI response or to discuss their RFI responses in further detail. To ensure that equal treatment principles are upheld, any information provided by the market that ESPO deems to be neither confidential nor commercially sensitive and which shapes our procurement process, proposed route, and any refinements, will be shared during the procurement, including details of the process and outcomes. Potential bidders will not be prejudiced by any participation or failure to participate to this preliminary market engagement exercise and should note that a response to this preliminary market engagement exercise does not guarantee an invitation to participation in this or any future procurement that ESPO may conduct. Suppliers should note that this is a preliminary market engagement exercise (and NOT a competitive tender process at this stage). The participation of a supplier in this preliminary market engagement will not constitute any contractual agreement between the respondent and ESPO.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05114f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/041792-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large, SME

Notice Value(s)

Tender Value
£4,800,000 £1M-£10M
Lots Value
£4,800,000 £1M-£10M
Awards Value
£4,000,000 £1M-£10M
Contracts Value
£4,000,000 £1M-£10M

Notice Dates

Publication Date
7 May 20263 months ago
Submission Deadline
15 Jan 2026Expired
Future Notice Date
14 Nov 2025Expired
Award Date
26 Mar 20265 months ago
Contract Period
20 Apr 2026 - 19 Apr 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Leicestershire County Council, trading as ESPO
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEICESTER
Postcode
LE19 1ES
Postcode Area
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF22 Leicestershire CC and Rutland
Delivery Location
Not specified
Local Authority
Blaby
Electoral Ward
Enderby
Westminster Constituency
South Leicestershire

Supplier Information

Number of Suppliers
14
Supplier Names

ALPINE VENDING CO LIMITED

BWT UK LIMITED

CAMBRIDGE VENDING SOLUTIONS LIMITED

COOL WATER DIRECT LIMITED

COOLERAID LTD

CULLIGAN (UK) LIMITED

EDEN SPRINGS UK LIMITED

GLASTONBURY SPRING WATER COMPANY LIMITED

GORILLA WATERCOOLERS LIMITED

LONDON WATER DELIVERY LTD

REFRESH WATER LIMITED

THE PERK-COMPANY LTD (t/a Refresh Vending)

THIRSTY WORK LIMITED

WESSEX PRODUCTS (LEASING) LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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