900_26 Water Dispensers, Associated Consumables and Services

{
    "tag": [
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    "id": "ocds-h6vhtk-05114f-2025-12-01T15:14:52Z",
    "date": "2025-12-01T15:14:52Z",
    "ocid": "ocds-h6vhtk-05114f",
    "initiationType": "tender",
    "planning": {
        "documents": [
            {
                "id": "020610-2025",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK1",
                "description": "Pipeline notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/020610-2025",
                "datePublished": "2025-05-12T16:18:35+01:00",
                "format": "text/html"
            },
            {
                "id": "053870-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/053870-2025",
                "datePublished": "2025-09-04T12:11:25+01:00",
                "format": "text/html"
            }
        ],
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Suppliers are required to register and complete the relevant stages on the Central Digital Platform if they wish to participate or bid for this framework. REQUEST FOR INFORMATION - To be completed and returned by 12 noon, 07 October 2025 (see below for further details on how to access and complete this). Engagement is being undertaken via a Request for Information (RFI) Questionnaire that is available as a Public Message on the EastMidsTenders eProcurement Portal (www.eastmidstenders.org). Please refer to all instructions in the Public Messages, and any organisation that feels they can contribute should return the RFI Questionnaire via the Messaging facility on the eProcurement Portal by 12:00 (12 noon) on 07 October 2025. Suppliers wishing to participate and access Public Messages MUST first register interest for 900_26 via the EastMidsTenders eProcurement Portal (please see below for further details on this). For the purposes of this Preliminary market engagement (PME), please express your interest as follows: (a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '900_26' (via \"View Opportunities\" from the EastMidsTenders Portal); d) Express an interest (this action is only required once, after which you can go to your 'Activities' in the eProcurement Portal instead). Please access the Messages area/section of the eProcurement Portal (ProContract / EastMidsTenders - Messages can be accessed via the Activity dashboard once an Expression of interest has been completed) for any further communications on this preliminary market engagement, including the RFI documentation. In the case of any questions or clarifications relating to this PME, these should also be submitted to ESPO as a Message on the eProcurement Portal (again once an Expression of interest has been completed). ESPO may contact suppliers to seek clarification or understanding of the information provided in their RFI response or to discuss their RFI responses in further detail. To ensure that equal treatment principles are upheld, any information provided by the market that ESPO deems to be neither confidential nor commercially sensitive and which shapes our procurement process, proposed route, and any refinements, will be shared during the procurement, including details of the process and outcomes. Potential bidders will not be prejudiced by any participation or failure to participate to this preliminary market engagement exercise and should note that a response to this preliminary market engagement exercise does not guarantee an invitation to participation in this or any future procurement that ESPO may conduct. Suppliers should note that this is a preliminary market engagement exercise (and NOT a competitive tender process at this stage). The participation of a supplier in this preliminary market engagement will not constitute any contractual agreement between the respondent and ESPO.",
                "dueDate": "2025-10-14T23:59:59+01:00",
                "status": "scheduled"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-PPON-PYDD-1122-TCVN",
            "name": "Leicestershire County Council, trading as ESPO",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PYDD-1122-TCVN"
            },
            "address": {
                "streetAddress": "Barnsdale Way, Grove Park, Enderby",
                "locality": "Leicester",
                "postalCode": "LE19 1ES",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKF22"
            },
            "contactPoint": {
                "name": "Food, Communities and Technology Procurement Team",
                "email": "tenders@espo.org"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.espo.org/",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PYDD-1122-TCVN",
        "name": "Leicestershire County Council, trading as ESPO"
    },
    "tender": {
        "id": "900_26",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "900_26 Water Dispensers, Associated Consumables and Services",
        "description": "Multi supplier framework for the supply and maintenance of water coolers and associated equipment. The Framework is NOT divided into lots. Please refer to the tender documents for further details - the closing date for submission of Tenders is 12:00 (12 noon) on 15 January 2026. To tender (please proceed to step (e) if an expression of interest has already been completed): (a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '900_26' (via \"View Opportunities\" from the EastMidsTenders Portal); (d) Express an interest; (e) Download the tender documents (from the ProContract Activity summary screen). Any questions or clarifications relating to this tender opportunity should be submitted to ESPO as a message on the eProcurement Portal, once an Expression of interest has been completed.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "18925000",
                        "description": "Water-bottle holders and holsters"
                    },
                    {
                        "scheme": "CPV",
                        "id": "31141000",
                        "description": "Water coolers"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39370000",
                        "description": "Water installations"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "GG",
                        "country": "GG",
                        "countryName": "Guernsey"
                    },
                    {
                        "region": "IM",
                        "country": "IM",
                        "countryName": "Isle of Man"
                    },
                    {
                        "region": "JE",
                        "country": "JE",
                        "countryName": "Jersey"
                    },
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 4800000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "goods",
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "method": "withAndWithoutReopeningCompetition",
                "type": "open",
                "buyerCategories": "As a Centralised procurement authority as defined in the Procurement Act 2023, the Framework is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details on general classification of end user establishments and geographical areas are available at: https://www.espo.org/legal.",
                "description": "It should be noted that the Framework could be used in a number of ways where water dispensers, associated consumables and services are required. Customers wishing to buy Goods and/or Services via the Framework will do so in the following way(s) in accordance with section 45 of the Procurement Act 2023 (and any subsequent amendment or re-enactment thereof): Call-off without competition 'Calling-off' Goods and/or Services from a Supplier identified who is: a) included in the Framework; b) suitable for meeting the Customer's specific needs; c) within the geographical region/sub-region of the Customer, and; d) identified as offering the most advantageous solution to the Customer's requirements, based on the Framework pricing, required water dispenser model and capacity and Social Value offering. Call-off with competition (Further Competitive Selection Process) 'Calling-off' by conducting a further competitive selection process amongst those Suppliers identified in the Framework as being able to provide the required Goods/supply the required Services. This means that not all competitive selection processes will necessarily include all the Suppliers - a customer will only invite those Suppliers that are included in the Framework for the particular type and location of contract required. Customers will assess the suppliers as set out in the terms and conditions of the Framework. Please note that once this Framework is established, the right is reserved by the Customer when running a further competitive selection process, to invite the Suppliers to participate in an eAuction. Please refer to the tender documents for any further details. ESPO Trading Limited Second Framework: ESPO has established a commercial trading company, ESPO Trading Limited, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful Supplier may be asked to enter into an additional separate framework agreement (the Second Framework) with ESPO Trading Limited on materially similar terms to that found in the tender pack to be entered into by ESPO itself. Any Second Framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Procurement Act 2023 or other public procurement legislation. ESPO Trading Limited may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Procurement Act 2023 or other public procurement legislation. Accordingly, this is provided for tenderers information only.",
                "buyerLocationRestrictions": [
                    {
                        "gazetteer": {
                            "scheme": "GB-ITL",
                            "identifiers": [
                                "UK"
                            ]
                        }
                    }
                ]
            }
        },
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2028-03-31T23:59:59+01:00",
                    "maxExtentDate": "2030-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "active",
                "value": {
                    "amountGross": 4800000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Non-Price",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Tenderers should meet the following Conditions of Participation: * Financial Capacity - Companies, Public Sector organisations and Third Sector organisations should have 'positive net assets' as determined from their Latest Year's Published Accounts. * Modern Slavery - Tenderers who are subject to the Modern Slavery Act 2015, must be compliant with the annual reporting requirements of Section 54 of the Modern Slavery Act 2015. * Insurance - Tenderers will have in place if awarded a customer contract PS5m Employers Liability Insurance, PS10m Public Liability Insurance, PS10m Product Liability Insurance. * Compliance with Equality Legislation - Tenderers must demonstrate their compliance with the equality legislation. * Tenderers must confirm they will comply with the Framework Specification and the terms and conditions of the Framework Agreement. Please also refer to the tender documents for conditions of participation (note: the Procurement Specific Questionnaire including Conditions of Participation questions, is captured as a Question set in the eProcurement Portal, ProContract, and is completed online there once a response has been started)."
                        },
                        {
                            "type": "technical",
                            "description": "Tenderers should meet the following Conditions of Participation: * Technical and Professional Ability - Tenderers should possess experience of supplying/providing water dispensers and/or associated products and/or associated services and/or associated consumables, demonstrated by ongoing and historical contract information. * Health and Safety - Tenderers must provide a satisfactory description of the arrangements they have in place or will have in place if awarded the contract to manage health and safety effectively and control significant risks relevant to the requirement. * Business Continuity - Tenderers must demonstrate their approach to business continuity in relation to the requirements. * Carbon Reduction Plans - Tenderers must confirm they have a published carbon reduction policy statement or must provide evidence of a commitment to carbon reduction in relation to the requirement. * Tenderers must confirm whether they are a full member of the Water Dispenser and Hydration Association (WHA). For Tenderers who are NOT a full member of the Water Dispenser & Hydration Association (WHA) the Tenderer must fully detail the processes they have in place to ensure compliance with relevant legislative standards and how they ensure that the highest standards of hygiene and safety of drinking water are adhered to. Please also refer to the tender documents for conditions of participation (note: the Procurement Specific Questionnaire including Conditions of Participation questions, is captured as a Question set in the eProcurement Portal, ProContract, and is completed online there once a response has been started)."
                        }
                    ]
                },
                "renewal": {
                    "description": "The framework agreement has the option to extend for up to a further 24 months, and ESPO may choose to use the extension periods where: * The framework is performing well; * It continues to broadly meet customer needs. ESPO reserves the right to implement the extension period in part, full, or in increments (such as 2x 12-month periods). Total estimated value captured in this notice includes the option to extend the framework as noted above."
                },
                "hasOptions": true,
                "options": {
                    "description": "ESPO reserves the right to add or remove requirements throughout the life of the contract."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-11-14T23:59:59Z"
        },
        "status": "active",
        "aboveThreshold": true,
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "additionalProcurementCategories": [
            "services"
        ],
        "coveredBy": [
            "GPA"
        ],
        "participationFees": [
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                "id": "ocds-h6vhtk-05114f",
                "type": [
                    "win"
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                "relativeValue": {
                    "proportion": 0.03,
                    "monetaryValue": "award"
                },
                "description": "As a public body, ESPO have a statutory obligation to recover the costs incurred in the management of this Framework. This obligation is met by means of a Framework Fee which will be payable by the Suppliers to ESPO based on the total turnover of business conducted by them under the Framework. For further details, please refer to the tender documents."
            }
        ],
        "submissionMethodDetails": "Refer to all instructions captured via https://www.eastmidstenders.org/.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-01-15T12:00:00Z"
        },
        "enquiryPeriod": {
            "endDate": "2026-01-08T17:00:00Z"
        },
        "awardPeriod": {
            "endDate": "2026-03-09T23:59:59Z"
        },
        "lotDetails": {
            "noLotsDivisionRationale": "The framework agreement could potentially have been lotted into categories of water dispenser's. However, the main objective of the framework agreement is to establish a simple to use, quick and effective way for customers to procure their water dispenser, associated services and consumables requirement, and this approach (no lots) was deemed most suitable in achieving this objective."
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "L-1",
                "documentType": "technicalSpecifications",
                "description": "Please refer to the tender documents (see above for further details including summary instructions on how to access these).",
                "url": "https://www.eastmidstenders.org/"
            },
            {
                "id": "L-2",
                "documentType": "biddingDocuments",
                "description": "To tender (please proceed to step (e) if an expression of interest has already been completed): (a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '900_26' (via \"View Opportunities\" from the EastMidsTenders Portal); (d) Express an interest; (e) Download the tender documents (from the ProContract Activity summary screen).",
                "url": "https://www.eastmidstenders.org/"
            },
            {
                "id": "078564-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/078564-2025",
                "datePublished": "2025-12-01T15:14:52Z",
                "format": "text/html"
            }
        ]
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    "language": "en"
}