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YPO - 000742 Enterprise Resource Planning (ERP)

Yorkshire Purchasing Organisation

This public procurement record has 3 releases in its history.

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24 Jul 2026 at 15:19

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15 May 2025 at 08:53

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13 May 2025 at 16:36

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Summary of the contracting process

Yorkshire Purchasing Organisation (YPO) procured an enterprise resource planning system to replace part of its legacy system and support its organisation-wide operations. The requirement covered Microsoft Dynamics NAV 2016, including software licences, development, implementation, systems integration, knowledge transfer, user training, ongoing support and maintenance. The work also encompasses associated services needed to maintain and upgrade the ERP platform, including rewriting more than 700 days of customised code and upgrading the core application to the latest version of Business Central. Delivery is associated with YPO’s operations in the Yorkshire area, with the buying organisation based in Wakefield. The procurement is principally for ERP software and information systems, including enterprise resource planning software.

The procurement has been awarded following an open procedure, with four bids recorded. Evaluation weighted quality at 65%, cost at 30% and value added at 5%. The contract was signed on 19 December 2016, originally covering 3 January 2017 to 2 January 2022, with an option for up to five further years. A later two-year extension was recorded to allow an upgrade to a supported ERP version. Contract values are recorded separately as £1,700,000 and £2,390,000. The selected supplier is Advania UK Limited; the original supplier, Azzure IT Limited, was novated to Advania on 28 November 2023. The contract includes Phase 2 code rewriting, estimated at approximately 24 months, and an increase of up to 41% under the stated regulatory basis.

This procurement indicates demand from YPO for a supplier able to deliver and support Microsoft ERP platforms in a critical operational environment. A credible competitor would need demonstrable capability in Dynamics NAV and Business Central, including licensing, implementation, systems integration, bespoke development, testing, user training, knowledge transfer and long-term support. Experience of maintaining heavily customised codebases is particularly relevant: YPO’s requirement included rewriting bespoke code on a like-for-like basis before upgrading the core application. Suppliers would also need the capacity to undertake substantial development and upgrade work while protecting business continuity, managing operational risk and supporting users throughout the change. Evidence of effective performance management, change control, price negotiation and delivery against key performance indicators would strengthen a future response to this buyer’s ERP requirements.

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Notice Information

Notice Title

YPO - 000742 Enterprise Resource Planning (ERP)

Notice Description

Background: YPO had an IT Strategy based around the Microsoft technology stack. At the end of 2014, YPO initiated a feasibility study to ascertain and document YPO's requirements of an ERP system and to test those requirements against Microsoft's Dynamics NAV 2016. A key deliverable of that project was a solution recommendation from a third party ERP consultancy, who undertook a thorough analysis of YPO's detailed requirements and tested those requirements against the out of the box and potential development functionality of Microsoft's Dynamics NAV 2016.

Lot Information

Enterprise Resource Planning (ERP) system

YPO internal Contract for the supply of Microsoft Dynamics NAV 2016 Enterprise Resource Planning (ERP) system, including licencing, development and implementation, knowledge transfer, user training, systems integration and associated services, ongoing support and maintenance. The contract is designed to meet the high expectations of YPO in terms of quality, functionality and price by replacing part of our Legacy system which was rolled out company-wide.

Options: Term: The contract covers period from 3rd January 2017 to 2nd January 2022, with an option to extend for a further period of up to 5 years; a potential maximum period of 10 years in total (subject to an annual review, incorporating price negotiations and review of performance against KPI's.)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-051260
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/070399-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

48451000 - Enterprise resource planning software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£4,090,000 £1M-£10M

Notice Dates

Publication Date
24 Jul 20261 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
19 Dec 20169 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Yorkshire Purchasing Organisation
Additional Buyers

YPO

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WAKEFIELD
Postcode
WF2 0XE
Postcode Area
Wakefield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE45 Wakefield
Delivery Location
TLE45 Wakefield
Local Authority
Wakefield
Electoral Ward
Wrenthorpe and Outwood West
Westminster Constituency
Wakefield and Rothwell

Supplier Information

Number of Suppliers
1
Supplier Name

Advania UK Limited

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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