YPO - 000742 Enterprise Resource Planning (ERP)

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    "date": "2025-05-15T08:53:21+01:00",
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    "description": "Please note that originally supplier awarded this contract was Azzure IT limited. Following integration of Azzure into Advania UK Limited, the contract was novated to Advania on 28/11/2023. Additionally, original Contract Notice and Contract Award Notice were published in OJEU. Due to lack of access by the UK Contracting Authorities and supplier novation, YPO are re-publishing Contract Award Notice to remain transparent.",
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        "description": "Background: YPO had an IT Strategy based around the Microsoft technology stack. At the end of 2014, YPO initiated a feasibility study to ascertain and document YPO's requirements of an ERP system and to test those requirements against Microsoft's Dynamics NAV 2016. A key deliverable of that project was a solution recommendation from a third party ERP consultancy, who undertook a thorough analysis of YPO's detailed requirements and tested those requirements against the out of the box and potential development functionality of Microsoft's Dynamics NAV 2016.",
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                "title": "Enterprise Resource Planning (ERP) system",
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            "dateSigned": "2016-12-19T00:00:00Z"
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            "period": {
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            "amendments": [
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                    "id": "2",
                    "description": "Following the successful implementation of Business Central Phase 1, YPO are implementing Phase 2, which involves work to rewrite the code that was added to the core application within the system since go live. YPO estimate that there are over 700 days' worth of customised code to rewrite, and this is required for YPO to be able to upgrade the core application further. Current customisation is not compatible with the latest versions of Business Central. The code rewrite is estimated to take approximately 24 months. Functionality of the system remains the same, the rewrite is like-for-like. This will help YPO identify issues, test functionality, and also lessens the impact on users and reduces risk to the business operations and customers. Following the rewrite YPO will then upgrade to the latest version of Business Central. YPO stipulated in the initial tender documentation that throughout the development process requests for change (RFC's) will occur. Any additional developments which are NOT covered in the original specification/requirements will go through the RFC process. Therefore, such development is within the scope of the contract. YPO acknowledge that the costs incurred with Phase 2 rollout fall outside of the initial anticipated contract value, however these additional costs are within limits of regulation 72 of PCR 2015. The total contract value increase was calculated up to be up to 41% of the original contract value.",
                    "rationale": "Need for additional works, services or supplies by the original contractor/concessionaire: YPO has taken a decision to modify this contract due to criticality of the system and dependence of daily operations on the system. Incumbent supplier has an in-depth knowledge of the system, its exiting application and YPO processes, including the custom code that needs to be re-written. The code has been originally written by the incumbent supplier and changing the provider poses significant risk to YPO in terms of system stability and support, threatening the continuity of daily operations not to mention the duplication of work and costs."
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