Notice Information
Notice Title
Framework Agreement for Event Management Goods and Services
Notice Description
In this framework there will be two distinct areas in which contractors may apply to operate in one or both areas (Northern and Southern), and there will be six lots in both areas ranging from necessary services and goods required for Cumberland events: Medical Provision, Security and Stewarding Provision, Infrastructure Provision, Av & Tec Provision, Road Management and Marquees
Lot Information
Northern Area - Medical Provision
This lot will be used for the medical cover, provided by trained professionals, to ensure safety of attendees and being available to address and cover medical emergencies during events.
Renewal: One available extension of 12 months available
Security & Stewarding - Northern AreaThis lot will be used for security and stewardship provision, by trained professionals, with a responsibility for ensuring safety, manage emergencies, protect property and assets during events.
Renewal: One available extension of 12 months available
Infrastructure - Northern AreaThis lot will be used for provision, installation and removal of safe, tested and appropriate infrastructure prior, during and post events.
Renewal: One available extension of 12 months available
AV & Tech - Northern AreaThis lot will be used for the provision, installation and removal of safe, tested and appropriate AV & technical solutions for each relevant event.
Renewal: One available extension of 12 months available
Road Management - Northern AreaThis lot will be used for the provision and set up of the appropriate road management items and trained road management personnel prior, during and post event.
Renewal: One available extension of 12 months available
Marquees - Northern AreaThis lot will be used for provision, installation and removal of safe and tested marquees and appropriate equipment prior, during and post event
Renewal: One available extension of 12 months available
Medical Provision - Southern AreaThis lot will be used for the medical cover, provided by trained professionals, to ensure safety of attendees and being available to address and cover medical emergencies during events in the Southern Area
Renewal: One available extension of 12 months available
Security & Stewarding - Southern AreaThis lot will be used for security and stewardship provision, by trained professionals, with a responsibility for ensuring safety, manage emergencies, protect property and assets during events in the Southern Area.
Renewal: One available extension of 12 months available
Infrastructure - Southern AreaThis lot will be used for provision, installation and removal of safe, tested and appropriate infrastructure prior, during and post events in the southern area.
Renewal: One available extension of 12 months available
AV & Tech - Southern AreaThis lot will be used for the provision, installation and removal of safe, tested and appropriate AV & technical solutions for each relevant event in the southern area.
Renewal: One available extension of 12 months available
Road Management - Southern AreaThis lot will be used for the provision and set up of the appropriate road management items and trained road management personnel prior, during and post event in the southern area.
Renewal: One available extension of 12 months available
Marquees - Southern AreaThis lot will be used for provision, installation and removal of safe and tested marquees and appropriate equipment prior, during and post event in the southern area.
Renewal: One available extension of 12 months available
Planning Information
Cumberland Council Healthy Places Team, who are responsible for delivering numerous events across Cumberland per annum, are in the process of establishing an 'Event Provision Framework'. The Healthy Places Team have adopted an Event Sustainability Commitment. This commitment puts local businesses, economies, communities and the environment at the forefront of all events. Therefore, as your company provides the services and goods that will be outlined in the framework, we invite you to provide comment on our intended approach detailed below to ensure it is practical for all while ensuring you are aware of the upcoming opportunity. We believe this approach will enable us to expand our event sustainability commitment further by ensuring opportunities to provide goods and services are distributed fairly to. Events will vary in location across the County, and creating a well-established framework across the two areas will allow businesses to bid for the relevant lots in their area for a range of events per annum. Those events ranging from: - Taste Wigton - Taste of the Sea - Upperby Gallery - Taste Cumbria - Fire Show - Taste Carlisle - Taste Christmas Lig Due to the scale of the district, and the vast spread of events taking place over the three former district councils which were merged into the Cumberland unitary authority, there will be two district areas which contractors may apply to operate within, as per the diagram below. Contractors may apply to operate in either both or one of the areas: Northern Area (Dark Green) The Northern area consists of the former Carlisle City Council district. Events Taking place in this area, although this may vary every year: Upperby Gala Fireshow Southern Area (Light Green) The Southern area consist of the former Allerdale Borough Council and Copeland Borough Council districts. Events Taking place in this area, although this may vary every year: Taste Wigton Taste of the Sea Taste Cumbria Taste Carlisle Taste Christmas Lots There will be five different lots within each area, with work to be disrupted as followed: Lot 1 - Medical Provision - This lot will be used for the medical cover, provided by trained professionals, to ensure safety of attendees and being available to address and cover medical emergencies during events. Lot 2 Security and Stewarding Provision - This lot will be used for security and stewardship provision, by trained professionals, with a responsibility for ensuring safety, manage emergencies, protect property and assets during events. Lot 3 Infrastructure Provision - This lot will be used for provision, installation and removal of safe, tested and appropriate infrastructure prior, during and post events. Lot 4 Av & Tec Provision - This lot will be used for the provision, installation and removal of safe, tested and appropriate AV&Tec solution for each relevant event. Lot 5 Road Management - This lot will be used for the provision and set up of the appropriate road management items and trained road management personnel prior, during and post event. Lot 6 Marquees - This lot will be used for provision, installation and removal of safe and tested marquees and appropriate equipment prior, during and post event, Although the six lots will be in both the northern and southern area, the specifications are the same, but the requirements may vary depending on the nature and size of the event. Due to the contrast between lots, each lot will have a unique set of requirements and pricing schedules that will be used in the evaluation of your bid. In order to be on the framework, suppliers must register their interest on The Chest to receive the tender documents and submit them by the deadline that will be provided. The agreement will have a duration of 36 months, with an option for the council to extend for an additional 12 months if desired and will have no minimum level of spend with any contractor is implied. Based on what we've provided we are asking for feedback on the above by 5pm on Wednesday 21st May. All feedback will be given consideration.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-0513a2
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/035855-2025
- Current Stage
- Tender
- All Stages
- Planning, Tender
Procurement Classification
- Notice Type
- UK12 - Procurement Termination Notice
- Procurement Type
- Framework
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- SME, VCSE
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
32 - Radio, television, communication, telecommunication and related equipment
39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
51 - Installation services (except software)
60 - Transport services (excl. Waste transport)
79 - Business services: law, marketing, consulting, recruitment, printing and security
85 - Health and social work services
-
- CPV Codes
32000000 - Radio, television, communication, telecommunication and related equipment
39295100 - Sunshades
39295200 - Umbrellas
51000000 - Installation services (except software)
60100000 - Road transport services
79710000 - Security services
85121000 - Medical practice services
85121200 - Medical specialist services
Notice Value(s)
- Tender Value
- £500,000 £500K-£1M
- Lots Value
- £462,000 £100K-£500K
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 27 Jun 20258 months ago
- Submission Deadline
- 23 Jun 2025Expired
- Future Notice Date
- 23 May 2025Expired
- Award Date
- Not specified
- Contract Period
- 29 Jul 2025 - 29 Jul 2028 3-4 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Cancelled
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- CUMBERLAND COUNCIL
- Additional Buyers
- Contact Name
- Not specified
- Contact Email
- procurement.enabling@cumbria.gov.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- CARLISLE
- Postcode
- CA1 1RD
- Post Town
- Carlisle
- Country
- England
-
- Major Region (ITL 1)
- TLD North West (England)
- Basic Region (ITL 2)
- TLD1 Cumbria
- Small Region (ITL 3)
- TLD13 Cumberland
- Delivery Location
- TLD1 Cumbria
-
- Local Authority
- Cumberland
- Electoral Ward
- Castle
- Westminster Constituency
- Carlisle
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/035855-2025
27th June 2025 - Procurement termination notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/025858-2025
23rd May 2025 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/021462-2025
14th May 2025 - Preliminary market engagement notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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