Planning

Temporary Accommodation Provision

CHERWELL DISTRICT COUNCIL

This public procurement record has 1 release in its history.

Planning

15 May 2025 at 07:58

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Cherwell District Council is currently in the planning stage of its public procurement process for the provision of temporary accommodation. The project, titled "Temporary Accommodation Provision," falls under the services industry category and is specifically classified under housing services. The council seeks to secure hotel rooms or similar short-stay accommodations within the Cherwell district for temporary use by homeless households. The procurement will enable bookings to be made at short notice, including outside office hours. A preliminary market engagement notice was published on 15th May 2025, with a scheduled engagement milestone due by 1st June 2025. The contract period is anticipated to commence on 1st August 2025 and conclude on 1st August 2027. The expected contract value is £800,000, with Cherwell District Council acting as the buyer.

This procurement presents significant growth opportunities for businesses in the hospitality sector that can provide flexible room booking services, either individually or in consortia. The arrangement particularly suits establishments capable of managing their operations independently while coordinating with the council's single point of contact. Smaller enterprises, such as SMEs and VCSEs, are encouraged to consider tendering, as the contract is designed to be inclusive. Businesses offering room-only services without additional amenities like food or laundry may find this opportunity particularly advantageous. The council's willingness to work with multiple suppliers also opens doors for those able to supply fewer rooms than the full 40 required, enabling a diverse range of businesses to participate and potentially benefit from this procurement.

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Notice Information

Notice Title

Temporary Accommodation Provision

Notice Description

Expression of Interest for Temporary Accommodation, The Council requires provision of hotel rooms, or similar short stay accommodation, within the Cherwell district for use as temporary accommodation for homeless households. These bookings are required to be made and delivered at short notice, on the day of contact, and are also to be made outside of office hours or at weekends. The Council is able to either make bookings on a nightly basis for a period of a few weeks or is able to make a block booking of rooms. The Council is looking for the ability to book up to or in excess of 40 rooms. We understand that some establishments may not be able to provide this all in once place or could provide a lower number. We would welcome the opportunity to consider more than one supplier to fulfil our requirements. Proprietors/establishments will be expected to manage the hotel themselves. However, there will be a single point of contact offered at the Council for the management of the contract and bookings. There is no expectation for any additional services to be provided, such as food or laundry. The rooms are offered and paid for as room only.

Planning Information

Temporary Accommodation Provision

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0513cf
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/021529-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

70 - Real estate services

CPV Codes

70333000 - Housing services

Notice Value(s)

Tender Value
£800,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 May 20259 months ago
Submission Deadline
Not specified
Future Notice Date
1 Jun 2025Expired
Award Date
Not specified
Contract Period
31 Jul 2025 - 1 Aug 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CHERWELL DISTRICT COUNCIL
Contact Name
Not specified
Contact Email
cdc-procurement@cherwell-dc.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
BODICOTE
Postcode
OX15 4AA
Post Town
Oxford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ14 Oxfordshire CC
Delivery Location
Not specified
Local Authority
Cherwell
Electoral Ward
Adderbury, Bloxham and Bodicote
Westminster Constituency
Banbury

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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