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GWR - Defibrillation Device Supply, Install and Maintenance

FIRST GREATER WESTERN LIMITED

This public procurement record has 3 releases in its history.

Tender

02 Oct 2025 at 11:37

UK4 - Tender Notice
PlanningUpdate

15 May 2025 at 13:05

UK2 - Preliminary Market Engagement Notice
Planning

15 May 2025 at 12:58

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

First Greater Western Limited (GWR) is currently in the tender stage for the procurement titled "GWR - Defibrillation Device Supply, Install and Maintenance." The procurement involves the provision of automated external defibrillators (AEDs) across the GWR network, including on trains and within depot/station facilities. This tender is classified under the private utility sector, with specific classifications related to surveillance and security systems. The contract is valued at £360,000 gross with a contract period extending from 2nd February 2026 to 1st February 2029, and the opportunity for renewal is possible. The submission deadline is set for 27th October 2025, and the procurement method is through an open competition aside from being below the threshold.

The procurement process offers significant opportunities for businesses, especially those specialising in medical equipment supply, installation services of medical and surgical equipment, and remote monitoring systems. With the engagement of SMEs encouraged, this tender could catalyse growth for companies able to demonstrate robust financial, legal, and technical capability. GWR is interested in suppliers who can ensure reliable and effective life-saving equipment, offering not only goods but also comprehensive maintenance services and technical support. Businesses meeting these conditions can gain a strategic advantage in securing long-term relationships and potential future contracts with GWR or subsequent operators.

How relevant is this notice?

Notice Information

Notice Title

GWR - Defibrillation Device Supply, Install and Maintenance

Notice Description

Great Western Railway are looking for an organisation who can deliver the requirements for the supply, installation, maintenance, and ongoing support of Automated External Defibrillators (AEDs) for use on trains and within depot/station facilities across the GWR network. The aim is to ensure the provision of reliable, user-friendly, and effective life-saving equipment to enhance the safety and well-being of passengers and staff. This procurement process is being advertised and run by First Greater Western limited on its own behalf and on behalf of the successor operator of the rail passenger transport services in respect of Great Western Railway (GWR). That successor operator will be a public sector company, is expected to be a wholly owned subsidiary of DfT OLR Holdings Limited and will be ultimately owned by the Secretary of State for Transport. The date for transfer of the current operations to the successor operator is not yet confirmed. Where the transfer is completed before contract award under this procurement process, the successor operator may elect (but will not be obliged) to carry on with this procurement process in place of GWR, by taking on the role of contracting entity from the date of completion of the transfer (with this notice and all other procurement documents to be interpreted accordingly). Where the transfer is not yet completed by the time of contract award, contractual rights may be included in the contractual arrangements to enable transfer to the successor operator. Bidders should note that this procurement process (if ongoing), or any awarded contract, may be included in a transfer scheme made by the Secretary of State under section 12 of the Railways Act 2005, or the transfer may be effected outside of, or separate from, such a scheme. If transfer takes place before the contract award the successor operator shall assume all the rights of the Client set out in this document. All references to the Client shall be deemed to refer to the successor operator for the purposes of this procurement and the successor operator shall be entitled to continue or terminate this procurement as if it was involved

Lot Information

Lot 1

Renewal: 5-year total contract lifetime. 3-year initial term with the option to extend for a further 2 years as 1+1.

Planning Information

GWR are looking to better understand the market and from responses received to this notice may choose to complete a procurement exercise in the next six months for: Defibrillation Device - Supply, Install and Maintenance. Scope A draft specification is available on request. The specification outlines the requirements for the supply, installation, maintenance, and ongoing support of Automated External Defibrillators (AEDs) for use on trains and within depot/station facilities across the GWR network. The aim is to ensure the provision of reliable, user-friendly, and effective life-saving equipment to enhance the safety and well-being of passengers and staff. The scope of the specification includes: • Supply and installation of 110 AED devices and any necessary accessories, o 93 AED installed on GWRs Hitachi 800 Trains o 17 AED devices to be installed in depots/stations across the GWR network. • Annual Service / Maintenance Agreement, including remote active monitoring for AED devices, and engineer attendance within 48h for guaranteed uptime, • Remote monitoring of AEDs through 4G connectivity or better • Technical support and training for GWR staff • Compliant with relevant standards, regulations and insurance requirements. Contract The estimated budget is: £350,000 Inc VAT The contract lifetime: 5 years Contact For more information or if you feel you could offer this service/supply of goods and would like to be informed when a procurement is published, please contact: Ben.Boatman@gwr.com This preliminary market engagement notice will expire on: 13.06.25 at 17:00

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-051460
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/061622-2025
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

35 - Security, fire-fighting, police and defence equipment

CPV Codes

32231000 - Closed-circuit television apparatus

32234000 - Closed-circuit television cameras

32235000 - Closed-circuit surveillance system

35120000 - Surveillance and security systems and devices

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
£300,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Oct 202510 months ago
Submission Deadline
27 Oct 2025Expired
Future Notice Date
13 Jun 2025Expired
Award Date
Not specified
Contract Period
2 Feb 2026 - 1 Feb 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
FIRST GREATER WESTERN LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WILTSHIRE
Postcode
SN1 1HL
Postcode Area
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
TLK1 Gloucestershire, Wiltshire and Bristol/Bath area
Local Authority
Swindon
Electoral Ward
Central
Westminster Constituency
Swindon South

Further Information

Notice Documents

Notice URLs

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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