Planning

002522 Estates Maintenance

BRITISH LIBRARY

This public procurement record has 1 release in its history.

Planning

15 May 2025 at 12:07

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The British Library, a central government public authority headquartered at 96 Euston Road, London, is in the planning stage of a tender process for an Estates Maintenance contract. This procurement involves the provision of Mechanical & Electrical, Environmental, and Fabric Maintenance services over its facilities in St Pancras and Boston Spa. The planned contract will span a period of five years starting 1st July 2026, with an optional extension of up to five additional years. The procurement process, currently under planning, follows the completion of preliminary market engagement, which concluded by mid-November 2024. Key dates include a future communication notice scheduled for 5th June 2025. The service procurement is categorised under Repair and Maintenance Services and has a significant estimated gross value of £116,750,000.

This tender presents extensive business growth opportunities, particularly for businesses providing comprehensive maintenance services. Such firms can benefit from the sustained involvement over a potential decade-long period. SMEs are well-suited to engage with this competitive tender, given the procurement's open approach to smaller enterprises and the possibility of economic scaling through long-term service provision. The British Library's broad scope of required services allows qualified businesses across the Mechanical & Electrical, Environmental, and Fabric Maintenance sectors to offer integrated solutions. With an emphasis on delivering a consistent level of service for a public authority, firms that can demonstrate reliability and cost-effectiveness will likely find this an attractive opportunity to secure a substantial and stable client.

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Notice Information

Notice Title

002522 Estates Maintenance

Notice Description

Preliminary market engagement for this contract has closed - see Engagement process description' for details The Library is seeking to appoint a professional supplier to fulfil its Estates Maintenance contract. The contract covers the delivery of: * Mechanical & Electrical (M&E) services (both planned preventative maintenance (PPM) and reactive) * Environmental services * Fabric maintenance services (both PPM and reactive) * Accommodation services * Associated services The Contract shall cover services across the Library's entire portfolio, currently at St Pancras and Boston Spa. It is envisaged that the initial term of the contract will be 5 years, with an optional extension period of up to 5 years.

Planning Information

Preliminary market engagement took place prior to the commencement of the Procurement Process with a range of suppliers. The engagement had two elements: 1.A published online survey 2.A range of suppliers attending short, structured interviews. The market engagement notice can be found here: https://www.find-tender.service.gov.uk/Notice/028930-2024?origin=SearchResults&p=1 A range of Suppliers were invited to attend short interviews of 30 minutes over MS Teams. The following questions were posed: 1.In terms of procurement construct and information provided what, from your perspective, supports the most level playing field for all suppliers during a Procurement Process relating to Estates Maintenance? 2.What elements would you consider to reduce the risk of post tender changes to the tendered price? 3.We are considering removing project works over a certain value from the contract. What is your perspective on this and do you have examples of clients who operate this model successfully? 4.We are considering removing semi comprehensive element from the contract and moving to a managed fund? What constructs from your perspective best ensures supplier and client remain aligned to cap costs and drive value rather than drive revenue 5.We understand suppliers' bid - no bid process. What criteria may stop you from tendering and conversely what may attract you to an opportunity? 6.We are considering tendering the estate geographically in two lots. Would you bid for the lots individually and what are your perspectives on this? 7.Can you articulate the differences in terms of contract solutioning and investment the difference between a 5-year and a 10-year term? Supplier perspectives from these interviews were reported to the Project Board and, alongside other considerations, supported the development of the Procurement Process.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-051469
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/021726-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£97,291,666 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 May 20259 months ago
Submission Deadline
Not specified
Future Notice Date
5 Jun 2025Expired
Award Date
Not specified
Contract Period
30 Jun 2026 - 30 Jun 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BRITISH LIBRARY
Additional Buyers

NELLER DAVIES LIMITED

Contact Name
Not specified
Contact Email
procurement@bl.uk, solutions@nellerdavies.com
Contact Phone
Not specified

Buyer Location

Locality
LONDON
Postcode
NW1 2DB
Post Town
North West London
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH25 Central Bedfordshire
Delivery Location
TLE Yorkshire and The Humber, TLI London
Local Authority
Central Bedfordshire
Electoral Ward
Westoning, Flitton & Greenfield
Westminster Constituency
Mid Bedfordshire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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