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Community Schools Trust Cleaning Tender

COMMUNITY SCHOOLS TRUST

This public procurement record has 3 releases in its history.

Award

03 Apr 2026 at 11:25

UK7 - Contract Details Notice
Award

25 Sep 2025 at 14:41

UK6 - Contract Award Notice
Tender

16 May 2025 at 15:24

UK4 - Tender Notice
Summary of the contracting process

The Community Schools Trust is currently finalising its cleaning services tender aimed at engaging a professional contractor experienced in TUPE transfers and LGPS pensions. This tender involves six secondary educational institutions located in London and Norwich, supporting around 5,750 students and encompassing approximately 730 staff members. The procurement follows a two-stage 'Competitive Flexible' procedure, with a Procurement Specific Questionnaire (PSQ) followed by an Invitation to Tender (ITT), under the Light Touch Regime. Contracts are set to commence on 1st November 2025 for UTC Norfolk and 1st April 2026 for the remaining schools, with a potential duration of up to five years. The awarding organisation, Community Schools Trust, is focused on delivering high cleaning standards through proactive management, and values the potential contract at approximately £7.5 million over its full term.

This cleaning services tender represents significant growth opportunities for businesses specialising in contract cleaning services, particularly those with experience in managing TUPE transfers and achieving LGPS pension statuses. Companies versed in school cleaning services can benefit from an estimated £7.5 million turnover over the contract period, which extends up to five years. The Trust aims for consistent service quality and management, requiring regular reviews to ensure standards and relationships are upheld, making it ideal for firms with proven expertise in collaborative partnerships and service excellence. Businesses that can successfully navigate the tender's competitive flexible procedure will find a lucrative opportunity to enhance their portfolio in the educational sector, strategically aligning with a reputable trust like Community Schools Trust.

How relevant is this notice?

Notice Information

Notice Title

Community Schools Trust Cleaning Tender

Notice Description

The Community Schools Trust is a highly successful multi-school trust, currently operating six secondary schools - five located in London and one Universal Technical College (UTC) in Norwich. The Trust supports some 5,750 students and is committed to delivering high standards of education and operational excellence. The Schools are supported by a team of approximately 730 teaching and support staff. The current cleaning services across the Trust's schools is delivered through a combination of models, several sites are managed by Birkin, one by Hackney Council and one is managed in-house. The Trust is tendering its cleaning services with the aim to appoint a professional cleaning contractor with proven experience in first- and second-generation TUPE transfers. The selected contractor must either hold or have the ability to achieve Admitted Body Status for LGPS pensions. The contract is scheduled to commence on 1st November 2025 for UTC Norfolk and 1st April 2026 for the remaining five schools within the Trust. The contract initially spans three years with an option for both parties to extend the contract for a further two years, (3+1+1) beyond this date by mutual agreement. Any contract extension will be subject to the Trust's satisfaction and agreement on budgets and service levels. The estimated turnover for the entire five-year duration is approximately PS7.5 million. The contract is focused on consistently high levels of cleaning service and pro-active management. Regular termly and annual reviews throughout the contract duration are mandatory, and a break clause should be included to support both parties in case the relationship does not thrive. The Trust expects the successful contractor to deliver an excellent level of service, as well as high standards of support and a strong working relationship throughout the year. The procurement process follows a two stage 'Competitive Flexible' approach, beginning with a Procurement Specific Questionnaire (PSQ) stage followed by an Invitation to Tender (ITT) stage after shortlisting. This process is managed under the Light Touch Regime, and the Trust reserves the right to refine the award criteria throughout.

Lot Information

Lot LOT-0001

Renewal: The contract initially spans three years with an option for both parties to extend the contract for a further two years, (3+1+1) beyond this date by mutual agreement. Any contract extension will be subject to the Trust's satisfaction and agreement on budgets and service levels.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05161a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/031193-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£7,499,999 £1M-£10M
Lots Value
£7,499,999 £1M-£10M
Awards Value
£3,617,127 £1M-£10M
Contracts Value
£3,617,127 £1M-£10M

Notice Dates

Publication Date
3 Apr 20264 months ago
Submission Deadline
10 Jul 2025Expired
Future Notice Date
Not specified
Award Date
25 Sep 202511 months ago
Contract Period
29 Jan 2026 - 31 Oct 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
COMMUNITY SCHOOLS TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
E7 9BB
Postcode Area
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI41 Hackney and Newham
Delivery Location
TLI41 Hackney and Newham
Local Authority
Newham
Electoral Ward
Forest Gate North
Westminster Constituency
Stratford and Bow

Supplier Information

Number of Suppliers
1
Supplier Name

Birkin Cleaning Services Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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