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Domestic Solar PV Group Purchasing Scheme

West Sussex County Council

This public procurement record has 5 releases in its history.

TenderCancellation

15 Aug 2025 at 16:28

UK12 - Procurement Termination Notice
TenderUpdate

22 May 2025 at 15:34

UK4 - Tender Notice
Tender

22 May 2025 at 14:39

UK4 - Tender Notice
Planning

19 May 2025 at 14:17

UK2 - Preliminary Market Engagement Notice
Planning

19 May 2025 at 08:26

UK1 - Pipeline Notice
Summary of the contracting process

West Sussex County Council, alongside several other regional councils, initially embarked on a procurement process to identify a delivery partner for the Domestic Solar PV Group Purchasing Scheme, targeting the supply and management of solar PV and battery storage systems. This project was designed to benefit residents and SMEs across various locations including Chichester, Littlehampton, Hove, and Crawley, among others, within regions UKJ21 to UKJ28. The procurement process followed an open procedure with a substantial project budget of £6,963,030. Despite extensive planning and active tender stages that were set to conclude with award decisions by 17th July 2025, the process was eventually cancelled on 13th August 2025 due to issues related to evaluation methodology flaws and bidder guidance inadequacies.

The initiative, had it proceeded, would have presented significant opportunities for companies specialising in solar energy systems and renewable technologies. SMEs with capabilities in offering competitive pricing and high-quality solar installations would have been particularly well-suited to participate, as the procurement aimed to market and facilitate the supply of these systems at scale. This framework would have encouraged industry growth and innovation, given the competitive evaluation that prioritised quality. While the current procurement has been cancelled, entities associated with solar technology and green energy solutions should anticipate potential future opportunities as these authorities reassess their procurement strategies and requirements for similar projects.

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Notice Information

Notice Title

Domestic Solar PV Group Purchasing Scheme

Notice Description

This Invitation to Tender (ITT) is issued by WSCC to identify a suitably qualified delivery partner to procure and manage the supply of high quality and competitively priced solar PV and battery storage systems and, potentially, other associated technologies and measures. The chosen delivery partner will market and procure the supply of systems at scale directly to residents and small to medium sized enterprises (SMEs) across Sussex. For the purpose of this Procurement, the term Services is used to describe the full range of Services required. In summary: WSCC proposes to appoint a delivery partner (the Delivery Partner) to assist in the delivery of the Scheme. The Delivery Partner will appoint one or more suppliers to deliver solar equipment systems to the residents of the areas of the collaborating authorities. The Delivery Partner shall run competitions or "auctions" (approx. one per year) for the appointment of a supplier/s to deliver solar equipment systems to residents. Although we aim to run successive, annual competitions, after the first phase of the Scheme, WSCC shall be under no obligation to require the Delivery Partner to carry out further competitions and the Delivery Partner Contract would effectively come to an end if WSCC did not wish to proceed.

Lot Information

Lot 1

Renewal: Any contract extension is optional, at the discretion of the Authority, and will be subject to the same Contract Terms and Conditions as the initial contract term. The maximum duration of the Contract will be 7 years.

Planning Information

A Request for Information process was carried out under The Concessions Regulations 2016 in January 2024. This RFI consisted of 18 questions to suppliers published via Contracts Finder. This is a link to the RFI https://www.contractsfinder.service.gov.uk/Notice/679fc844-89ae-4556-9704-1e7e1bcc2aef

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05166c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/049266-2025
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

09 - Petroleum products, fuel, electricity and other sources of energy

65 - Public utilities

CPV Codes

09330000 - Solar energy

65400000 - Other sources of energy supplies and distribution

Notice Value(s)

Tender Value
£5,802,525 £1M-£10M
Lots Value
£5,802,525 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Aug 20251 years ago
Submission Deadline
17 Jun 2025Expired
Future Notice Date
26 May 2025Expired
Award Date
Not specified
Contract Period
4 Aug 2025 - 3 Aug 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Sussex County Council
Additional Buyers

Adur District Council

Arun District Council

Brighton and Hove City Council

Chichester District Council

Crawley Borough Council

East Sussex County Council

Eastbourne Borough Council

Hastings Borough Council

Horsham District Council

Lewes District Council

Mid Sussex District Council

Rother District Council

Wealden District Council

Worthing Borough Council

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BEXHILL-ON-SEA
Postcode
PO19 1RQ
Postcode Area
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ27 West Sussex (South West)
Delivery Location
TLJ2 Surrey, East and West Sussex
Local Authority
Chichester
Electoral Ward
Chichester Central
Westminster Constituency
Chichester

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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