Planning

OHFT: Provision of CAFM and IWMS System with Associated Services

OXFORD HEALTH NHS FOUNDATION TRUST

This public procurement record has 1 release in its history.

Planning

19 May 2025 at 11:35

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Oxford Health NHS Foundation Trust is in the planning stage of a procurement process for a Computer Aided Facilities Management (CAFM) and Integrated Workplace Management System (IWMS). The procurement is anticipated to cover locations across Oxfordshire, Buckinghamshire, Wiltshire, Swindon, and Bath Northeast Somerset, with a focus on the health sector. Key milestones include a supplier engagement exercise due by 13 June 2025. The procurement's estimated value is £1,000,000, and it involves goods and services above the thresholds. The future notice date for this tender is set for 30 June 2025, and the entire contract period is expected to run from December 2025 to December 2030, with possible extensions up to December 2032.

This procurement presents growth opportunities for businesses specialising in facilities management software and related services, prioritising SMEs and VCSEs. As this is in the planning stage, companies well-versed in scalable and integrated system solutions for healthcare can position themselves strategically by participating in the preliminary engagement exercise. Registering on the Atamis system and offering insightful feedback can be advantageous as Oxford Health NHS Foundation Trust refines its procurement approach, ensuring prospective suppliers align with the authority’s commercial and structural requirements.

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Notice Information

Notice Title

OHFT: Provision of CAFM and IWMS System with Associated Services

Notice Description

Oxford Health NHS Foundation Trust (the Authority or OHFT) is a community-based provider, delivering physical and mental health services across Oxfordshire, Buckinghamshire, Wiltshire, Swindon and Bath Northeast Somerset. OHFT is looking to run a future procurement exercise to identify a modern, scalable and integrated Computer Aided Facilities Management (CAFM) and Integrated Workplace Management System (IWMS) system. Ahead of this Oxford Health NHS Foundation Trust is conducting this supplier questionnaire as part of its preliminary market engagement for its future procurement.

Planning Information

Oxford Health NHS Foundation Trust is conducting this supplier questionnaire as part of its preliminary market engagement for a future procurement of a CAFM/IWMS system. The purpose of this exercise is to gather feedback from the market to help shape our specification, delivery model, and procurement approach. This questionnaire is voluntary, non-evaluative, and responses will be used solely to inform our planning. Your insight will help ensure that the procurement is commercially viable, appropriately structured, and aligned with supplier capabilities. For clarity, this is not a call for competition. Interested parties can access the relevant documents via the Atamis system at https://health-family.force.com/s/Welcome using the contract reference. Suppliers may also submit the completed questionnaire through Atamis but must be registered on the system to do so.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0516ce
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/022586-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48421000 - Facilities management software package

Notice Value(s)

Tender Value
£800,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 May 20259 months ago
Submission Deadline
Not specified
Future Notice Date
30 Jun 2025Expired
Award Date
Not specified
Contract Period
8 Dec 2025 - 8 Dec 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
OXFORD HEALTH NHS FOUNDATION TRUST
Contact Name
Strategic Procurement Team
Contact Email
strategic.procurement@oxfordhealth.nhs.uk
Contact Phone
Not specified

Buyer Location

Locality
OXFORD
Postcode
OX4 4XN
Post Town
Oxford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ14 Oxfordshire CC
Delivery Location
Not specified
Local Authority
Oxford
Electoral Ward
Littlemore
Westminster Constituency
Oxford East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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