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OHFT: Provision of CAFM and IWMS System with Associated Services

Oxford Health NHS Foundation Trust

This public procurement record has 3 releases in its history.

TenderUpdate

18 Jun 2026 at 14:10

UK4 - Tender Notice
Tender

08 Jun 2026 at 13:38

UK4 - Tender Notice
Planning

19 May 2025 at 12:35

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Oxford Health NHS Foundation Trust is currently in the tender update stage of its procurement process for the provision of a Computer Aided Facilities Management (CAFM) and Integrated Workplace Management System (IWMS) with associated services. This process is crucial for their operations across multiple regions, including Oxfordshire and Buckinghamshire. The procurement utilises a Competitive Flexible Procedure, as permitted under the Procurement Act 2023, aiming to secure a solution that offers superior value and quality. Interested parties must submit expressions of interest by 23 June 2026. The budget for this contract is estimated between £750,000 and £900,000, with a final award expected by 2 November 2026, leading to a contract period until 1 November 2031, with potential extensions.

This tender presents valuable business growth opportunities for firms specialising in facilities management software and related services. Companies that can offer scalable, integrated solutions with a strong emphasis on value, technical capability, and social value will find this procurement particularly aligns with their competencies. The selective procurement method ensures that only suitably qualified and experienced businesses are considered, allowing specialist IT consultancies and software developers with experience in healthcare and public sector systems to leverage this opportunity for substantial long-term collaboration with a significant public authority.

How relevant is this notice?

Notice Information

Notice Title

OHFT: Provision of CAFM and IWMS System with Associated Services

Notice Description

Oxford Health NHS Foundation Trust (the Authority or OHFT) is a community-based provider, delivering physical and mental health services across Oxfordshire, Buckinghamshire, Wiltshire, Swindon and Bath Northeast Somerset. OHFT is looking to run a future procurement exercise to identify a modern, scalable and integrated Computer Aided Facilities Management (CAFM) and Integrated Workplace Management System (IWMS) system.

Lot Information

Lot 1

Renewal: Two extensions of 1 + 1 Year.

Planning Information

Oxford Health NHS Foundation Trust is conducting this supplier questionnaire as part of its preliminary market engagement for a future procurement of a CAFM/IWMS system. The purpose of this exercise is to gather feedback from the market to help shape our specification, delivery model, and procurement approach. This questionnaire is voluntary, non-evaluative, and responses will be used solely to inform our planning. Your insight will help ensure that the procurement is commercially viable, appropriately structured, and aligned with supplier capabilities. For clarity, this is not a call for competition. Interested parties can access the relevant documents via the Atamis system at https://health-family.force.com/s/Welcome using the contract reference. Suppliers may also submit the completed questionnaire through Atamis but must be registered on the system to do so.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0516ce
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/057607-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48421000 - Facilities management software package

Notice Value(s)

Tender Value
£750,000 £500K-£1M
Lots Value
£750,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Jun 20263 months ago
Submission Deadline
Not specified
Future Notice Date
30 Jun 2025Expired
Award Date
Not specified
Contract Period
2 Nov 2026 - 1 Nov 2031 Over 5 years
Recurrence
2031-11-01

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Oxford Health NHS Foundation Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
OXFORD
Postcode
OX4 4XN
Postcode Area
Oxford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ14 Oxfordshire CC
Delivery Location
Not specified
Local Authority
Oxford
Electoral Ward
Littlemore
Westminster Constituency
Oxford East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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