Notice Information
Notice Title
Provision of Food Supply
Notice Description
The contract is for a food supply provision that will provide high quality and fresh, local ingredients and food stuffs for the school catering provision in accordance with the service specification and the associated tender documents. The Trust was looking for suppliers that can provide locally sourced, fresh, high quality and value for money products to enable school catering teams to create fresh and healthy school meals for pupils and staff. The Tenderer is required to work in partnership with the Trust, offering clear lines of communication and ensuring cohesion with the roles and responsibilities as identified in Document 2. Specification of Requirement.
Lot Information
Lot 1 - Fresh Meats
The Contractor is required to be able to supply and deliver the list of food items for this Lot, which is listed in Appendix A in the tender documents. To meet the Minimum Conditions of Participation for this contract, the Contractor will have the following accreditations in place: a. Red Tractor - to give the Trust assurance that the entire food chain meets high standards that exceed minimum UK welfare requirements, ensuring ethical sourcing and quality control. b. EBLEX (AHDB Beef and Lamb - to integrate Quality Standard beef and lamb into school menus and provide the Trust assurance of traceability, animal welfare, food safety and quality assurance. c. MSC (Marine Stewardship Council) - to give assurance that menus will contain seafood that is sustainably sourced, aligning with national food standards and educational initiatives.
Renewal: Option of 2 further 1 year extensions
Lot 2 - Frozen, Dry, Ambient and DairyThe Contractor is required to be able to supply and deliver the list of food items for this Lot, which is listed in Appendix A in the tender documents. The Trust desires that Contractors have in place the BRCGS - Global Standard for Food Safety accreditation or equivalent (SALSA, ISO 22000) that will give the Trust assurance that the Contractor's food production site: a. Implements robust food safety systems (e.g., HACCP) b. Has comprehensive traceability c. Follows legal and customer safety requirements d. Operates under hygienic and controlled conditions
Renewal: Option of 2 further 1 year extensions
Lot 3 - Fresh Fruit and VegetablesThe Contractor is required to be able to supply and deliver the list of food items for this Lot, which is listed in Appendix A in the tender documents.
Renewal: Option of 2 further 1 year extensions
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-051884
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/071062-2025
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- UK7 - Contract Details Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- SME
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
03 - Agricultural, farming, fishing, forestry and related products
15 - Food, beverages, tobacco and related products
-
- CPV Codes
03221000 - Vegetables
03221200 - Fruit vegetables
03222000 - Fruit and nuts
15000000 - Food, beverages, tobacco and related products
15119000 - Various meats
15130000 - Meat products
15220000 - Frozen fish, fish fillets and other fish meat
15221000 - Frozen fish
15229000 - Frozen fish products
15251000 - Frozen crustaceans
15311000 - Frozen potatoes
15311200 - Diced, sliced and other frozen potatoes
15331100 - Fresh or frozen vegetables
15331170 - Frozen vegetables
15500000 - Dairy products
15550000 - Assorted dairy products
15800000 - Miscellaneous food products
15893000 - Dry goods
15896000 - Deep-frozen products
Notice Value(s)
- Tender Value
- £2,020,000 £1M-£10M
- Lots Value
- £2,020,000 £1M-£10M
- Awards Value
- £1,640,000 £1M-£10M
- Contracts Value
- £1,640,000 £1M-£10M
Notice Dates
- Publication Date
- 4 Nov 20253 months ago
- Submission Deadline
- 20 Jun 2025Expired
- Future Notice Date
- Not specified
- Award Date
- 14 Aug 20256 months ago
- Contract Period
- 31 Aug 2025 - 31 Aug 2028 3-4 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- THE ACADEMIES FOR CHARACTER AND EXCELLENCE
- Additional Buyers
- Contact Name
- Claire Jones, Sam Ward
- Contact Email
- claire.jones@phplaw.co.uk, josie.medforth@phplaw.co.uk, sam.ward@acexcellence.co.uk
- Contact Phone
- +44 01234567890
Buyer Location
- Locality
- TOTNES
- Postcode
- TQ9 5RW
- Post Town
- Torquay
- Country
- England
-
- Major Region (ITL 1)
- TLK South West (England)
- Basic Region (ITL 2)
- TLK4 Devon
- Small Region (ITL 3)
- TLK43 Devon CC
- Delivery Location
- Not specified
-
- Local Authority
- South Hams
- Electoral Ward
- Totnes
- Westminster Constituency
- South Devon
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/071062-2025
4th November 2025 - Contract details notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/049947-2025
19th August 2025 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/023167-2025
20th May 2025 - Tender notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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"riskDetails": "isks to contract performance are: Compliance and Regulatory Risks: Failure to comply with regulations and standards can lead to legal penalties and increased liability. Regular updates to safety regulations may require ongoing adjustments to the contract and services provided. Operational Risks: Delays in response times for the provision of workers. Not being able to fullfil the orders Financial Risks: Inaccurate cost estimates or underfunding can lead to incomplete or substandard service delivery. Vendor Risks: A Contractor may fail to meet contractual obligations or commit a matereial breach. Contractor may face operational or financial difficulties. Technological Risks: Outdated or incompatible technology can hinder the effectiveness of fire and security systems. Cybersecurity threats to digital security systems can compromise sensitive information and system integrity. Communication Risks: Poor communication between the Contractor and the Trust can lead to misunderstandings and unmet expectations. Lack of clear protocols for reporting and addressing issues can delay resolution and increase risks."
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},
{
"id": "9",
"measure": "bids",
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},
{
"id": "10",
"measure": "finalStageBids",
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},
{
"id": "11",
"measure": "smeFinalStageBids",
"value": 3,
"relatedLot": "LOT-0003"
},
{
"id": "12",
"measure": "vcseFinalStageBids",
"value": 0,
"relatedLot": "LOT-0003"
}
]
},
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{
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},
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],
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{
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}
],
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{
"id": "LOT-0001",
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{
"scheme": "CPV",
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},
{
"scheme": "CPV",
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"description": "Meat products"
}
],
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{
"region": "UKK2",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKK4",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKK2",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKK4",
"country": "GB",
"countryName": "United Kingdom"
}
],
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}
],
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},
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"endDate": "2028-08-31T23:59:59+01:00",
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},
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"description": "Two further years in 12 month increments (3+1+1)"
},
"hasOptions": true,
"options": {
"description": "The right to add in extra schools that join the Trust"
},
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"LOT-0001"
],
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{
"id": "049947-2025",
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"noticeType": "UK6",
"description": "Contract award notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/049947-2025",
"datePublished": "2025-08-19T16:36:53+01:00",
"format": "text/html"
}
],
"assessmentSummariesDateSent": "2025-08-19T00:00:00+01:00",
"milestones": [
{
"id": "1",
"type": "futureSignatureDate",
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"status": "scheduled"
}
]
},
{
"id": "2",
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"date": "2025-08-15T00:00:00+01:00",
"value": {
"amountGross": 1512000,
"amount": 1260000,
"currency": "GBP"
},
"mainProcurementCategory": "goods",
"additionalProcurementCategories": [
"services"
],
"aboveThreshold": true,
"suppliers": [
{
"id": "GB-COH-04764681",
"name": "SAVONA FOODSERVICE LTD"
}
],
"items": [
{
"id": "LOT-0002",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "15000000",
"description": "Food, beverages, tobacco and related products"
}
],
"deliveryAddresses": [
{
"region": "UKK2",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKK4",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKK2",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKK4",
"country": "GB",
"countryName": "United Kingdom"
}
],
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}
],
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"endDate": "2025-08-29T23:59:59+01:00"
},
"contractPeriod": {
"startDate": "2025-09-01T00:00:00+01:00",
"endDate": "2028-08-31T23:59:59+01:00",
"maxExtentDate": "2030-08-31T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "Two further year in 12 month increments (3+1+1)"
},
"hasOptions": true,
"options": {
"description": "The right to add in extra schools that join the Trust"
},
"relatedLots": [
"LOT-0002"
],
"documents": [
{
"id": "049947-2025",
"documentType": "awardNotice",
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"description": "Contract award notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/049947-2025",
"datePublished": "2025-08-19T16:36:53+01:00",
"format": "text/html"
}
],
"assessmentSummariesDateSent": "2025-08-19T00:00:00+01:00",
"milestones": [
{
"id": "1",
"type": "futureSignatureDate",
"dueDate": "2025-09-01T23:59:59+01:00",
"status": "scheduled"
}
]
},
{
"id": "3",
"title": "Lot 3 - Fresh Fruit and Vegetables",
"status": "active",
"date": "2025-08-15T00:00:00+01:00",
"value": {
"amountGross": 456000,
"amount": 380000,
"currency": "GBP"
},
"mainProcurementCategory": "goods",
"additionalProcurementCategories": [
"services"
],
"aboveThreshold": true,
"suppliers": [
{
"id": "GB-COH-03034745",
"name": "REDBRIDGE PRODUCE & FLOWERS LIMITED"
}
],
"items": [
{
"id": "LOT-0003",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "03221000",
"description": "Vegetables"
},
{
"scheme": "CPV",
"id": "03222000",
"description": "Fruit and nuts"
}
],
"deliveryAddresses": [
{
"region": "UKK2",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKK4",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKK2",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKK4",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "LOT-0003"
}
],
"standstillPeriod": {
"endDate": "2025-08-29T23:59:59+01:00"
},
"contractPeriod": {
"startDate": "2025-09-01T00:00:00+01:00",
"endDate": "2028-08-31T23:59:59+01:00",
"maxExtentDate": "2030-08-31T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "Two further years in 12 month increments (3+1+1)"
},
"hasOptions": true,
"options": {
"description": "The right to add in extra schools that join the Trust"
},
"relatedLots": [
"LOT-0003"
],
"documents": [
{
"id": "049947-2025",
"documentType": "awardNotice",
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"description": "Contract award notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/049947-2025",
"datePublished": "2025-08-19T16:36:53+01:00",
"format": "text/html"
}
],
"assessmentSummariesDateSent": "2025-08-19T00:00:00+01:00",
"milestones": [
{
"id": "1",
"type": "futureSignatureDate",
"dueDate": "2025-09-01T23:59:59+01:00",
"status": "scheduled"
}
]
}
],
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{
"id": "1",
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"startDate": "2025-09-01T00:00:00+01:00",
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"maxExtentDate": "2030-08-31T23:59:59+01:00"
},
"hasRenewal": true,
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"description": "Two further years in 12 month increments (3+1+1)"
},
"hasOptions": true,
"options": {
"description": "The right to additional purchases while the contract is valid. The right to add in extra schools that join the Trust"
},
"value": {
"amountGross": 456000,
"amount": 380000,
"currency": "GBP"
},
"aboveThreshold": true,
"dateSigned": "2025-09-01T00:00:00+01:00",
"agreedMetrics": [
{
"id": "1",
"title": "Order Fulfilment",
"description": "98.5% of orders are delivered as per the Customer Establishment orders."
},
{
"id": "2",
"title": "Delivery Timescales",
"description": "98.5% of orders are delivered to the Customer on time (on specified delivery date and within delivery window)."
},
{
"id": "3",
"title": "Required Products",
"description": "98.5% of Products required by the Customer are available at the time of delivery"
},
{
"id": "4",
"title": "Deliveries, Shortages and Faulty Products",
"description": "Delivery shortages or faulty Product failures are rectified within 1 working day."
},
{
"id": "5",
"title": "Pricing Accuracy",
"description": "The pricing accuracy for the Customer is 99.5%. Any pricing errors shall be rectified by accurate credit notes within two working days. Reports for the above shall be available and sent to the Customer upon request."
},
{
"id": "6",
"title": "Price Files",
"description": "Price files are accurate and submitted to Customers on a quarterly basis. The Contractor shall ensure that any price file anomalies are corrected within 2 working days."
},
{
"id": "7",
"title": "Price File Review Meetings",
"description": "Contractor Account Manager attends Contract Price File review meetings with the Customer in line with the Customer's Specific Requirements."
},
{
"id": "8",
"title": "Promotions",
"description": "Seasonal Products/promotions and offers are submitted to the Customer on a monthly basis."
},
{
"id": "9",
"title": "Account Management",
"description": "Contractor Account Manager attends Contract review meetings with the Customer at the Commencement of the Contract and then on a termly basis."
},
{
"id": "10",
"title": "Complaints",
"description": "Detailed information on complaints received in respect of Product quality or service delivery including the remedial actions taken are submitted to the Customer on a monthly basis."
}
],
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{
"id": "071062-2025",
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"datePublished": "2025-11-04T19:26:58Z",
"format": "text/html"
}
]
},
{
"id": "2",
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"maxExtentDate": "2030-08-31T23:59:59+01:00"
},
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"description": "Two further year in 12 month increments (3+1+1)"
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"description": "The right to additional purchases while the contract is valid. The right to add in extra schools that join the Trust"
},
"value": {
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"amount": 1260000,
"currency": "GBP"
},
"aboveThreshold": true,
"dateSigned": "2025-09-01T00:00:00+01:00",
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{
"id": "1",
"title": "Order Fulfilment",
"description": "98.5% of orders are delivered as per the Customer Establishment orders."
},
{
"id": "2",
"title": "Delivery Timescales",
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},
{
"id": "3",
"title": "Required Products",
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},
{
"id": "4",
"title": "Deliveries, Shortages and Faulty Products",
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},
{
"id": "5",
"title": "Pricing Accuracy",
"description": "The pricing accuracy for the Customer is 99.5%. Any pricing errors shall be rectified by accurate credit notes within two working days. Reports for the above shall be available and sent to the Customer upon request."
},
{
"id": "6",
"title": "Price Files",
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},
{
"id": "7",
"title": "Price File Review Meetings",
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},
{
"id": "8",
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},
{
"id": "9",
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"id": "10",
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}
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{
"id": "071062-2025",
"documentType": "contractNotice",
"noticeType": "UK7",
"description": "Contract details notice on Find a Tender",
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},
{
"id": "3",
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{
"id": "1",
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{
"id": "3",
"title": "Required Products",
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},
{
"id": "4",
"title": "Deliveries, Shortages and Faulty Products",
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"id": "5",
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},
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},
{
"id": "7",
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},
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"id": "9",
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"description": "Contract details notice on Find a Tender",
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"format": "text/html"
}
]
}
]
}