Planning

Preliminary Market Engagement (PME) for Desk Booking Tool and Desk Occupancy Sensors Solution

HOME OFFICE

This public procurement record has 1 release in its history.

Planning

20 May 2025 at 14:38

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The UK Home Office is currently in the planning stage of a procurement process for a Preliminary Market Engagement (PME) focused on Desk Booking Tools and Desk Occupancy Sensor Systems. The goal is to find solutions that are web-based, user-friendly, and compliant with WCAG standards, with capabilities for live data reporting and workplace optimisation. This engagement session will take place from 23rd to 27th June 2025 at a specified Home Office location in the UK, and interested suppliers must express their interest by 10th June 2025. This potential procurement, with a value of up to £840,000, falls under the services category and aligns with facilities management. The Home Office operates under the legal framework of the UKPGA 2023/54, making this a significant opportunity for central government public authority contractors. Interested parties are encouraged to participate via the official Home Office eSourcing Portal or by contacting the designated email.

This preliminary market engagement offers a strategic opportunity for businesses specialising in software package and information systems, particularly those involved in facilities management software and sensor technology. Small and medium-sized enterprises (SMEs) capable of providing scalable software support services are well-suited for this tender. By participating, suppliers can influence the scope of the procurement and align their solutions with the forthcoming potential government contract, fostering innovation in workspace optimisation and enhancing hybrid working environments. Such businesses could see substantial growth by developing systems that integrate energy-efficient desk occupancy solutions, thereby supporting the Home Office’s effort to improve employee experience and workspace efficiency.

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Notice Information

Notice Title

Preliminary Market Engagement (PME) for Desk Booking Tool and Desk Occupancy Sensors Solution

Notice Description

The UK Home Office is seeking face-to-face market engagement with suppliers that can provide Desk Booking Tools that are web-based, fully WCAG standards compliant, user-friendly and provide live data outputs; and Desk Occupancy Sensor Systems that offer a web-based, user-friendly reporting solution to measure and report on desk and room utilisation. The solution should be able to support workplace optimisation across Home Office locations in the UK. The Desk Booking Tool should be flexible, scalable and allow minor updates and changes to be undertaken by the Home Office or provide rapid support function to enact such changes on our behalf. It should be possible to combine data produced by the booking tool with data produced by the occupancy utilisation sensors to enable us to analyse historical (and where possible real-time) data via a set of user customisable reports and dashboards. The supplier should be capable of providing a scalable Desk sensors solution that functions on secure physical sensors fitted to assets that records heat/motion only, reporting data to the cloud via 4G/5G. The occupancy data should be able to combine with desk/room booking data via an online tool to enable us to analyse historical (and where possible real-time) data via a set of user customisable reports and dashboards. This pre- market engagement will help inform the Home Office explore innovative solutions that enhance workspace utilisation, improve employee experience and support hybrid working strategy. Supplier solutions should align to Government security standards and accessibility requirements. The events will be held between 23/06/2025 and 27/06/2025 in one of our offices. Suppliers are invited to express interest by visiting https://homeoffice.app.jaggaer.com/ or emailing Omolara.Ekujumi1@HomeOffice.gov.uk. The deadline for registering interest is 10th June 2025. Interested suppliers' specific presentation day and time allocation will be made available from week commencing 19th June 2025 on a first come first serve basis. Suppliers should note that this engagement event together with any other soft market sounding in relation to this proposed procurement, may not necessarily lead to a formal procurement and/or award of any contracts. Please note that any information provided by Suppliers during this engagement event, may be used by the Home Office to help to scope a potential procurement and may also be shared widely with other potential bidders. Home Office accepts no liability for any costs incurred by Suppliers as a result of attending the engagement event. Please note, this is not a call for competition but an opportunity for the providers within this market to meet with the Home Office Property Services. This is a preliminary market engagement only.

Planning Information

The UK Home Office is seeking face-to-face market engagement with suppliers that can provide Desk Booking Tools that are web-based, fully WCAG standards compliant, user-friendly and provide live data outputs; and Desk Occupancy Sensor Systems that offer a web-based, user-friendly reporting solution to measure and report on desk and room utilisation. The solution should be able to support workplace optimisation across Home Office locations in the UK. The events will be held between 23/06/2025 and 27/06/2025 in one of our offices. Suppliers are invited to express interest by visiting https://homeoffice.app.jaggaer.com to register. The deadline for registering interest is 13th June 2025. It is our intention to invite those suppliers that express an interest in this Preliminary Market Engagement to complete an initial Supplier Questionnaire in order to attend the one-to-one engagement sessions with prospective responses. How to Express Interest 1. Register on the Home Office eSourcing Portal Suppliers must be registered on the Home Office eSourcing Suite to participate. If your organisation is not yet registered, please do so at: https://homeoffice.app.jaggaer.com/web/login.html Select the "To register click here" link and follow the instructions. Note: You must have a valid DUNS number (as provided by Dun & Bradstreet) for the organisation that will be entering into any subsequent contract. 2. Submit an Expression of Interest via Email Send an email to: Omolara.Ekujumi1@homeoffice.gov.uk Use the subject line: Pre-Market Engagement (PME) for Desk Booking Tool and Desk Occupancy Sensors Solution– Expression of Interest Please include the following details in the body of the email, using the format below: Organisation name: [Insert name] Contact name: [Insert name] Email address: [Insert email] Telephone number: [Insert number] Next Steps Following Expression of Interest 3. Supplier Questionnaire Issuance Once your Expression of Interest has been received, your organisation will be provided a Supplier Questionnaire to complete by on or before 13th June, 2025 at noon.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-051931
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/023382-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

35 - Security, fire-fighting, police and defence equipment

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

35125100 - Sensors

48000000 - Software package and information systems

48420000 - Facilities management software package and software package suite

48421000 - Facilities management software package

72261000 - Software support services

Notice Value(s)

Tender Value
£700,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 May 20259 months ago
Submission Deadline
Not specified
Future Notice Date
31 Oct 2025Expired
Award Date
Not specified
Contract Period
20 Jan 2026 - 19 Jan 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HOME OFFICE
Contact Name
Lara Ekujumi
Contact Email
omolara.ekujumi1@homeoffice.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
LONDON
Postcode
SW1P 4DF
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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