Planning

LUV01377- University Content Management System

UNIVERSITY OF LEICESTER

This public procurement record has 5 releases in its history.

PlanningUpdate

02 Jun 2025 at 15:05

UK2 - Preliminary Market Engagement Notice
PlanningUpdate

28 May 2025 at 09:05

UK2 - Preliminary Market Engagement Notice
PlanningUpdate

23 May 2025 at 15:05

UK2 - Preliminary Market Engagement Notice
PlanningUpdate

21 May 2025 at 11:05

UK2 - Preliminary Market Engagement Notice
Planning

20 May 2025 at 15:05

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The University of Leicester is engaging in a procurement process to acquire a modern content management software (CMS) solution, reflecting its strategic goal to enhance its digital presence. The procurement is currently in the planning stage with a focus on a preliminary market engagement to understand existing solutions for a cloud-managed, headless CMS. Located at University Rd, Leicester, the University is targeting suppliers who can integrate systems like Microsoft Dynamics 365 and provide personalised content delivery across various digital platforms, including websites and apps. The deadline for this engagement is set for 6th June 2025, with the potential contract set to commence on 1st January 2026 and extendable up to 2035, involving an estimated value of £1,500,000. The project follows a competitive procurement process in compliance with the Procurement Act 2023.

This tender offers substantial opportunities for businesses specialising in software development, particularly those with expertise in cloud-based CMS solutions and system integrations. Companies proficient in creating scalable, user-friendly, multi-language platforms with robust API capabilities would be well-placed to participate. Businesses involved will gain a chance to demonstrate their technological capabilities and secure a significant partnership that could lead to long-term growth opportunities. The University is keen on understanding detailed cost structures, including standard pricing and optional consultancy modules over a three-year contract, with possible renewals, enhancing the feasibility for varied business models.

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Notice Information

Notice Title

LUV01377- University Content Management System

Notice Description

The University of Leicester is seeking to engage a software supplier for a content management software solution to understand the market offerings. The University's digital presence, through le.ac.uk and its current content management system (CMS), is key in engaging with prospective students, research funders, and stakeholders. It is interested in understanding at a high-level what existing solutions in the market may be able to offer in the space of a modern, cloud-managed, headless CMS which powers the University's digital content. Its website is primarily in scope, but the University has aspirations to expand the scope. Examples of this include: digital screens, apps, and separate websites hosted on non-le.ac.uk domains. To view this notice, please click here: https://universityofleicester.delta-esourcing.com/delta/viewNotice.html?noticeId=955295635

Planning Information

The University of Leicester is seeking to engage a software supplier for a content management software solution to understand the market offerings. The University's digital presence, through le.ac.uk and its current content management system (CMS), is key in engaging with prospective students, research funders, and stakeholders. It is interested in understanding at a high-level what existing solutions in the market may be able to offer in the space of a modern, cloud-managed, headless CMS which powers the University’s digital content. Its website is primarily in scope, but the University has aspirations to expand the scope. Examples of this include: digital screens, apps, and separate websites hosted on non-le.ac.uk domains. It should be understood that by participating in this market engagement suppliers are not guaranteed to be shortlisted as part of a The Procurement Act 2023 compliant procurement process as the tender will be advertised in line with the requirements and all bidders will be treated equally. Early discussions have indicated that key features should include: - Support for personalised content delivery and omnichannel engagement. - Integration with systems including Microsoft Dynamics 365 (D365). - An intuitive, user-friendly interface to empower content creators and streamline updates. - Multi-language functionality to enhance accessibility and global audience engagement. - The approach to scalable cloud-managed headless CMS implementation. - To ensure integration with the University's existing digital ecosystem, suppliers should outline how their proposed headless CMS solution would connect to and interact with the University's in-house built presentation layer – this is yet to be developed. This should include details on the API capabilities, data delivery mechanisms, and any specific integration tools or approaches that would facilitate efficient content retrieval and rendering within the University's front-end environment. The University expects suppliers to provide a brief overview of their system addressing the above bullet points and engage in a Q&A session; suppliers should be aware that if they bid and are shortlisted, they would be expected to give a fuller demo with specific user journeys demonstrated. Pricing/Cost Profile We are seeking a detailed cost breakdown for your solution to enhance our understanding of the market landscape. Please include: Standard product pricing: Clearly outline the base costs associated with your solution. Additional consultancy, modules or features: Specify any optional add-ons or bolt-ons, along with their respective costs. Contract duration: Provide pricing details for a proposed term of 3 years (optional extensions of 7 x 12 month periods) If you offer tiered or usage-based pricing structures, please include these options as well. Invitation to Conduct a System Demonstration Demonstration Details: Duration: Each demonstration will be allocated a one-hour time slot. Purpose: This session aims to provide an opportunity for you to showcase a test environment of your system. Please be advised that this is not a sales pitch, and participation does not guarantee any future work or contracts with our organisation. Action Required: Kindly respond with the following information: Preferred Dates and Times: Specify your availability for the week commencing 16 June 2025. Main Contact Details: Include the name, email address, and phone number of the primary contact person for the demonstration. Submission Format: We kindly request that your response be concise and not exceed three A4 pages. This helps maintain a focused and efficient review process. Please include only appendices that are directly relevant to this request. For instance, pricing information pertinent to the demonstration is acceptable. However, additional materials such as marketing brochures, unrelated product specifications, or extensive company profiles are not required at this stage and will not be reviewed. Should you have any questions or require further clarification, please do not hesitate to contact us. Compliance Note: This demonstration request aligns with the Procurement Act 2023, which encourages preliminary market engagement to better understand available solutions and inform procurement strategies. As per the guidance, such engagements are designed to be transparent and non-committal, ensuring a fair and open procurement process for all potential suppliers. We look forward to your response and the opportunity to learn more about your system capabilities. How to respond: To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/4KN7XD6CA9 ACCESS CODE: 4KN7XD6CA9 Download any documents we have uploaded in Stage 1, then upload the completed documents/complete questionnaire in stage 2 and then submit your response in stage 3. IMPORTANT NOTICE: THE DEADLINE FOR THIS ENGAGEMENT IS THE 6TH JUNE 2025. DUE TO ISSUES WITH DELTA, THE DATE HAS INCORRECTLY TRANSFERRED TO THE FIND A TENDER PLATFORM. IGNORE ALL OTHER DATES THAT YOU MAY SEE.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05194c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/029272-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£1,500,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Jun 20258 months ago
Submission Deadline
Not specified
Future Notice Date
1 Aug 2025Expired
Award Date
Not specified
Contract Period
1 Jan 2026 - 1 Jan 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF LEICESTER
Contact Name
Sumaya Makda
Contact Email
smam5@leicester.ac.uk
Contact Phone
+44 116 223 1457

Buyer Location

Locality
LEICESTER
Postcode
LE1 7RH
Post Town
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF21 Leicester
Delivery Location
Not specified
Local Authority
Leicester
Electoral Ward
Castle
Westminster Constituency
Leicester South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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