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Estate Management Services

Essex County Council

This public procurement record has 5 releases in its history.

Award

28 Apr 2026 at 15:19

UK7 - Contract Details Notice
Award

23 Mar 2026 at 10:43

UK6 - Contract Award Notice
Tender

20 Oct 2025 at 11:31

UK4 - Tender Notice
Planning

17 Sep 2025 at 15:25

UK2 - Preliminary Market Engagement Notice
Planning

20 May 2025 at 16:11

UK1 - Pipeline Notice
Summary of the contracting process

Essex County Council has completed the procurement process for Estate Management Services to manage its portfolio, including landlord and tenant matters, asset valuations, planning advice, and business rate appeals in Greater Essex. The process involved an open competitive flexible procedure, involving stages from planning to award. The contract, valued at £11,050,000, has been awarded to LAMBERT SMITH HAMPTON GROUP LIMITED and commences on October 1, 2026, running through to September 30, 2030, with options to extend up to 2034. Initial planning and tendering stages were comprehensive, involving market engagement events, a Procurement Selection Questionnaire, and Invitations to Tender, with the contract signed on April 17, 2026.

This tender presents substantial growth opportunities for businesses specialising in real estate services, particularly large-scale operators capable of delivering a wide range of estate management services including core and call-off services. Companies offering expertise in property valuation, planning, and facilities management will find it advantageous to expand their service offerings in the Essex region. The ability for additional property-related service purchases within the contract duration provides flexibility for businesses to leverage further growth opportunities. The contract allows for multiple extensions or a single extension of four years, ensuring stability and long-term business opportunities. Suppliers able to demonstrate technical, financial, and legal competency, alongside a robust understanding of the procurement requirements, are best positioned to benefit from such engagements.

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Notice Information

Notice Title

Estate Management Services

Notice Description

Estate Management Services for Essex County Council's (the Authority's) portfolio including but not limited to the following: Core services: * Estate Management (landlord & tenant matters; leases, rent reviews); * Asset Valuations (for accounting); rent and rates management (handling payments and income); * Data recording and management; * Vacant building management Call-off services * Acquisitions and disposals; taking of new interests; valuations; * Dilapidation assessments; * CPO and compensation assessments; * Planning and development advice; * Planning applications and; * Business rates appeals The geographical scope of this procurement is Greater Essex.

Lot Information

Lot 1

Options: The contract includes the ability to call off additional property related services these could be the call off services as defined in the contract or miscellaneous property related services.

Renewal: The contract has extension provisions for up to 4 years. This could either be a 4 year extension or multiple extensions up to a total of 4 years.

Planning Information

Three Market Engagement Events were held in total. First Event - in the form of an RFI - responses were due by 17th of February 2025. ECC wanted to hear from suppliers to help shape it's future Estate Management contract. Second Event - 25th April 2025 - Round table-style in person session held at County Hall. Covering topics including estate structure, transformation plans, Climate ambitions, Social Value, and the impact of Local Government Reform. This event was followed by a post-event survey, to allow suppliers to submit any further thought around the topics discussed during the round table sessions. Third Event - 1-2-1 in-person sessions held at County Hall. Suppliers were invited to express interest in the sessions via ProContract. The purpose of this was to gather targeted feedback and support ECCs future Estate Management Procurement Strategy. These sessions covered Local Government Reform, Key Performance Indicators, and Data Migration. These three sessions concluded the Market Engagement for the Estate Management tender. Summaries of the events are available on the Essex Provider Hub, please access the link here: https://www.essexproviderhub.org/facilities-management-and-property-re-procurement/live-surveys-and-most-recent-resources The registration for all events was available on the Essex Provider Hub and the Councils e-sourcing Portal Pro Contract Project DN760459.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-051952
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/038718-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

70 - Real estate services

CPV Codes

70000000 - Real estate services

Notice Value(s)

Tender Value
£10,600,000 £10M-£100M
Lots Value
£10,600,000 £10M-£100M
Awards Value
£11,050,000 £10M-£100M
Contracts Value
£11,050,000 £10M-£100M

Notice Dates

Publication Date
28 Apr 20264 months ago
Submission Deadline
19 Dec 2025Expired
Future Notice Date
6 Oct 2025Expired
Award Date
23 Mar 20265 months ago
Contract Period
1 Oct 2026 - 30 Sep 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Essex County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHELMSFORD
Postcode
CM1 1QH
Postcode Area
Chelmsford
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH36 Heart of Essex
Delivery Location
TLJ South East (England)
Local Authority
Chelmsford
Electoral Ward
Moulsham and Central
Westminster Constituency
Chelmsford

Supplier Information

Number of Suppliers
1
Supplier Name

LAMBERT SMITH HAMPTON GROUP LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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