Estate Management Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-051952-2025-10-20T11:31:30+01:00",
    "date": "2025-10-20T11:31:30+01:00",
    "ocid": "ocds-h6vhtk-051952",
    "initiationType": "tender",
    "planning": {
        "documents": [
            {
                "id": "023424-2025",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK1",
                "description": "Pipeline notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/023424-2025",
                "datePublished": "2025-05-20T16:11:01+01:00",
                "format": "text/html"
            },
            {
                "id": "057428-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/057428-2025",
                "datePublished": "2025-09-17T15:25:36+01:00",
                "format": "text/html"
            }
        ],
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Three Market Engagement Events were held in total. First Event - in the form of an RFI - responses were due by 17th of February 2025. ECC wanted to hear from suppliers to help shape it's future Estate Management contract. Second Event - 25th April 2025 - Round table-style in person session held at County Hall. Covering topics including estate structure, transformation plans, Climate ambitions, Social Value, and the impact of Local Government Reform. This event was followed by a post-event survey, to allow suppliers to submit any further thought around the topics discussed during the round table sessions. Third Event - 1-2-1 in-person sessions held at County Hall. Suppliers were invited to express interest in the sessions via ProContract. The purpose of this was to gather targeted feedback and support ECCs future Estate Management Procurement Strategy. These sessions covered Local Government Reform, Key Performance Indicators, and Data Migration. These three sessions concluded the Market Engagement for the Estate Management tender. Summaries of the events are available on the Essex Provider Hub, please access the link here: https://www.essexproviderhub.org/facilities-management-and-property-re-procurement/live-surveys-and-most-recent-resources The registration for all events was available on the Essex Provider Hub and the Councils e-sourcing Portal Pro Contract Project DN760459.",
                "dateMet": "2025-06-19T00:00:00+01:00",
                "status": "met"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-PPON-PWVM-4844-NRQH",
            "name": "Essex County Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PWVM-4844-NRQH"
            },
            "address": {
                "streetAddress": "County Hall, Market Road",
                "locality": "Chelmsford",
                "postalCode": "CM1 1QH",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKH36"
            },
            "contactPoint": {
                "name": "Callum Brooks",
                "email": "callum.brooks@essex.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PWVM-4844-NRQH",
        "name": "Essex County Council"
    },
    "tender": {
        "id": "E002PA",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Estate Management Services",
        "description": "Essex County Council ('the Authority') is seeking to procure Estate Management Services for its portfolio including but not limited to the following: Core services: * Estate Management (landlord & tenant matters; leases, rent reviews); * Asset Valuations (for accounting); rent and rates management (handling payments and income); * Data recording and management; * Vacant building management Call-off services * Acquisitions and disposals; taking of new interests; valuations; * Dilapidation assessments; * CPO and compensation assessments; * Planning and development advice; * Planning applications and; * Business rates appeals The geographical scope of this procurement is Greater Essex. The Term of the Contract will be 4 years with the option to extend for up to 4 years.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "70000000",
                        "description": "Real estate services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKC",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKD",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKE",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKF",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKG",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKH",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKI",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKH3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 10600000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-10-01T00:00:00+01:00",
                    "endDate": "2030-09-30T23:59:59+01:00",
                    "maxExtentDate": "2034-09-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "active",
                "value": {
                    "amountGross": 10600000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "cost",
                            "name": "Commercial",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Technical Quality",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "renewal": {
                    "description": "The contract has extension provisions for up to 4 years. This could either be a 4 year extension or multiple extensions up to a total of 4 years."
                },
                "hasOptions": true,
                "options": {
                    "description": "The contract includes the ability to call off additional property related services these could be the call off services as defined in the contract or miscellaneous property related services."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-10-06T23:59:59+01:00"
        },
        "status": "active",
        "aboveThreshold": true,
        "procurementMethod": "open",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "PSQ and ITT This competitive flexible procedure will be a 1 stage procedure with the PSQ and ITT being published at the same time and having the same submission date. PSQ The Procurement Selection Questionnaire will assess if Bidders have satisfied the Authority that they have the technical, financial and legal competency, capacity and ability to deliver the requirement set out in Schedule 1. Part 1 Services Specification. Exclusion: Suppliers failing to meet minimum standards or mandatory criteria may be excluded ITT Suppliers will be invited to submit tenders based on the requirements in Schedule 1 Part 1 Services specification and evaluation criteria. Tenders will be assessed against the published criteria and ranked based on their weighted scores. This stage will include an assessed presentation as part of the evaluation criteria. Exclusion: Suppliers failing to meet minimum standards or mandatory criteria may be excluded. Supplier Selection & Contract Award The contract will be awarded to the supplier offering the most advantageous tender. The award will follow standard procedures including standstill and publication. The Authority will reserve the right to conduct negotiation followed by a best and final offer stage if it is deemed necessary . The Authority reserves the right to refine evaluation criteria through the procurement process. Bidder events To support supplier understanding and readiness, a bidder engagement event is planned: Bidders Days - 20th and 21st November 2025 A virtual Town Hall session will be held via Microsoft Teams. This event will provide an overview of the procurement scope, procedure, and allow suppliers to ask questions followed on the next day by Site Visits."
        },
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "https://procontract.due-north.com/Login The Tender name is ECC E002PA Estate Management Services and the reference is DN790965",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-12-19T12:00:00Z"
        },
        "enquiryPeriod": {
            "endDate": "2025-11-28T17:00:00Z"
        },
        "awardPeriod": {
            "endDate": "2026-04-06T23:59:59+01:00"
        },
        "lotDetails": {
            "noLotsDivisionRationale": "A single provider allows ECC to run a smaller client team providing a greater level of internal efficiency. Volumes among some lots would have been too low to be attractive to the market and not generate best value."
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "066637-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/066637-2025",
                "datePublished": "2025-10-20T11:31:30+01:00",
                "format": "text/html"
            }
        ],
        "riskDetails": "It is anticipated that during the life of this Contract the Local Government Reform process will commence and progress potentially impacting this Contract. Impacts may include but are not limited to, modifications such as a transfer of the legal entity you currently contract with, significant increases and decreases in the value/ volume of services required due the change in size/ scope if the Contracting Authority, and/ or changes to the scope of the nature of the services required. Although any Contract scope changes should broadly relate to the nature of the existing scope, new Services of a related nature may be required that were not previously included."
    },
    "language": "en"
}