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Total Facilities Management

Essex County Council

This public procurement record has 5 releases in its history.

Tender

24 Nov 2025 at 14:23

UK4 - Tender Notice
PlanningUpdate

06 Oct 2025 at 10:33

UK2 - Preliminary Market Engagement Notice
Planning

26 Sep 2025 at 13:56

UK2 - Preliminary Market Engagement Notice
Planning

26 Sep 2025 at 10:39

UK3 - Planned Procurement Notice
Planning

20 May 2025 at 16:21

UK1 - Pipeline Notice
Summary of the contracting process

Essex County Council is currently seeking to procure Total Facilities Management (TFM) services across its locations in the Greater Essex area. This active procurement process, with a substantial contract value of GBP 960,000,000, is currently in the tender stage, utilizing a Competitive Flexible Procedure. The planned service commencement is on 1st April 2027. Key industry categories involved are building installation work, repair and maintenance services, and facilities management services, indicating a focus on both Hard FM and Soft FM services. Interested suppliers have until 8th January 2026 to express their interest, with the Invitation to Tender phase and subsequent negotiations to follow before final contract award planned for 15th October 2026. Initial bidder engagement is already underway, with virtual and in-person events scheduled to support supplier understanding and readiness.

This tender represents a significant opportunity for businesses in the facilities management and construction services sectors. Companies with experience in delivering large-scale services that encompass both technical capacity in facilities management and innovative business services are well-suited to compete. The structured multi-stage approach allows for fair competition, providing numerous touchpoints where bidders can showcase their service quality, financial capacity, and alignment with sustainability goals. Enterprises that excel in offering integrated FM solutions, driving value improvements, and fulfilling sub-contracting and strategic requirements will likely find this a lucrative and growth-enabling contract.

How relevant is this notice?

Notice Information

Notice Title

Total Facilities Management

Notice Description

Essex County Council ("the Authority") is seeking to procure a strategic supplier to deliver Total Facilities Management (TFM) services across its sites within the Greater Essex area. The successful supplier will be responsible for the integrated delivery of both Hard and Soft FM services, Business Services, as well as Programme Office & Works, supporting the Authority's ambition to modernise, improve service quality, and drive value across its estate. Scope of Services including but not limited to: Hard FM & Soft FM Programme Office & Works Business Services Please note the Service Commencement Date is 1st of April 2027.

Lot Information

Lot 1

Options: The contract includes call-off services under Hard FM, Works, and Business Services. An option has been included to add buildings into scope. An extension option of up to 5 years is included.

Renewal: Contract extensions may be considered where they support continuity of providing value for money, service, align with performance outcomes, and remain within the scope of the original procurement. All extensions will be subject to formal review and approval processes. In light of anticipated Local Government Reorganisation, extension decisions will also take into account potential changes in governance, contract ownership, and strategic priorities. Flexibility has been built into the contract terms to ensure service continuity during any transitional period.

Planning Information

A total of six Market Engagement events were held for the Total Facilities Management tender. These are outlined below: First Event - 28th September 2023 - Event held online via Microsoft Teams. ECC were keen to explore replacement options due to the current Total Facilities Management contract expiring in September 2026, and wanted to gather supplier input. Following the event, suppliers were asked to complete a post-event survey to help shape new Total Facilities Management service scope and future Market Engagement events. Second Event - 29th February 2024 - In-person 1-2-1 sessions held at County Hall. The aim of this Market Engagement was to gather further input from suppliers on the following topics: market capability, service and geographical scope,contract term and key clauses, and future Market Engagement. Third Event - May/June 2024 - ECC engaged with suppliers via an RFI in May and held follow-up 1-2-1 in-person sessions to inform the future TFM contract. Topics covered included: contract types, specifications, price indexes, incentive mechanisms, the procurement process and timelines, Social Value, Climate, data and systems. Fourth Event - between 11th-14th November 2024 - 1-2-1 sessions were held to discuss suppliers' responses to ECC pricing problem statement. Fifth Event - in the form of an RFI - responses were due by 7th February 2025. The aim was to gather further insight from the market around contract duration in the context of Local Government Reorganisation, weightings for tender evaluations, and project work procurement. Sixth Event - in the form of an online presentation from ECC via Microsoft teams in April 2025. The presentation briefed suppliers on Local Government Reorganisation. It was followed by an RFI requesting further insight from suppliers around Local Government Reorganisation, Liability Limits, APRS, mobilisation, and data management. Summaries of the events are available on the Essex Provider Hub, please access the link here: https://www.essexproviderhub.org/facilities-management-and-property-re-procurement/facilities-management/ The registration for all events was available on the Essex Provider Hub and the Councils e-sourcing portal. Portal Pro Contract Project DN710367

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05195f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/076514-2025
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

45260000 - Roof works and other special trade construction works

45300000 - Building installation work

45400000 - Building completion work

50700000 - Repair and maintenance services of building installations

79993000 - Building and facilities management services

Notice Value(s)

Tender Value
£800,000,000 £100M-£1B
Lots Value
£800,000,000 £100M-£1B
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Nov 20259 months ago
Submission Deadline
2 Feb 2026Expired
Future Notice Date
6 Oct 2025Expired
Award Date
Not specified
Contract Period
9 Nov 2026 - 8 Nov 2036 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Essex County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHELMSFORD
Postcode
CM1 1QH
Postcode Area
Chelmsford
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH36 Heart of Essex
Delivery Location
TLH3 Essex
Local Authority
Chelmsford
Electoral Ward
Moulsham and Central
Westminster Constituency
Chelmsford

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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