Planning

TfL Infrastructure Lighting Equipment and Electric Lamps

TRANSPORT FOR LONDON

This public procurement record has 2 releases in its history.

Planning

13 Jun 2025 at 15:01

UK2 - Preliminary Market Engagement Notice
Planning

21 May 2025 at 13:44

UK1 - Pipeline Notice
Summary of the contracting process

Transport for London (TfL) is in the planning stage of a tender process for the supply of lighting equipment and electric lamps for its London Underground assets. This public procurement process is focused on acquiring goods within the industry category of electrical machinery, apparatus, equipment, and consumables; lighting, with potential installation and design services. The procurement will cover an array of lighting infrastructure needs over several TfL business units, with delivery across the UKI region of the United Kingdom. The planned timeline for this procurement indicates a contract period from 31st March 2026 to 30th March 2030, with a maximum possible extension until 30th March 2034. Interested suppliers are encouraged to complete a Market Sounding Questionnaire by the deadline on 11th July 2025 to help shape TfL’s procurement approach.

This procurement opportunity can significantly benefit businesses specializing in LED lighting and associated technologies, as the framework is expected to involve the supply of approximately 26,000 LED lights annually. Companies offering design and installation services for lighting systems could also find growth opportunities, as TfL is exploring a framework agreement that may include these services. The procurement's focus on a large volume of lighting units and adaptation of existing infrastructure positions it as an attractive opportunity for firms with capacity and expertise in large-scale supply and service provision in the lighting sector. Engaging in this process allows businesses to showcase their capabilities and potentially secure a long-term partnership with a major public organisation like TfL.

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Notice Information

Notice Title

TfL Infrastructure Lighting Equipment and Electric Lamps

Notice Description

Transport for London (TfL) is issuing a preliminary market engagement notice to obtain market feedback in relation to the supply of Lighting across a range of Infrastructure activities for several different TfL business units by issuing a Market Sounding Questionnaire (MSQ). The primary focus of the MSQ is to better understand the market, supplier appetite, capacity, and capability, as well as perceived risks and opportunities. The engagement will also provide feedback and help to develop the strategy for the procurement. The purpose of the procurement is to support the areas within TfL, by allowing goods to be supplied through the contract, ensuring value for money for TfL. TfL envisage that the procurement could be an open framework which will be reopened to competition during the life of the framework, however this could change following feedback from the market and TfL reserve the right to change our procurement approach. Full details of the MSQ and how to engage in the process can be found in the notice below. The required goods covered under this framework include: * 26,000 LED lights/lamps per annum for 3-5 years while we convert to LED for Enhancement Capital. * Then in maintenance, we will need to continue to renew all LED lights/lamps managed failures with a total asset base/count of luminaries up to 250,000 of various design types/technology and their associated failure rates. Please note these are only initial approx. qtys in order to provide suppliers with some indication of requirements; they will be refined and developed and reviewed prior to any formal procurement. Please note the main procurement category is goods, however we are also interested to know which suppliers can additionally provide design services and also installation services of the goods in the contract.

Planning Information

TfL invites suppliers to participate in this Preliminary Market Engagement exercise by completing a Market Sounding Questionnaire (MSQ). All feedback received will be treated confidentially and will help to shape the upcoming procurement opportunity. Information on the engagement process and the procurement can be found in MSQ documents which will be emailed to interested suppliers. The engagement process consists of the following key steps: 1. Registering Interest - Suppliers who wish to Participate should express their interest by emailing assetlightingandelectriclampsprocurement@tfl.gov.uk and quoting 'TfL Lighting Equipment and Electric Lamps for London Underground Assets - Registering MSQ Interest' 2. Review and complete the MSQ document. 3. Email the completed MSQ document back to assetlightingandelectriclampsprocurement@tfl.gov.uk in an MS Excel format before the deadline of 17:00 on Friday 11th July 2025. TfL reserve the right to hold 1-2-1s with suppliers following the submission of the MSQs. We encourage all interested suppliers to take part in this process. Your insights and expertise will be invaluable in shaping our approach. Your insights and expertise will be invaluable in shaping our approach. If you have any questions about the process, please do not hesitate to get in touch with Tamsyn Busby via assetlightingandelectriclampsprocurement@tfl.gov.uk We look forward to hearing from you.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-051b24
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/032372-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

51 - Installation services (except software)

71 - Architectural, construction, engineering and inspection services

CPV Codes

31000000 - Electrical machinery, apparatus, equipment and consumables; lighting

51000000 - Installation services (except software)

71000000 - Architectural, construction, engineering and inspection services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Jun 20258 months ago
Submission Deadline
Not specified
Future Notice Date
1 Oct 2025Expired
Award Date
Not specified
Contract Period
30 Mar 2026 - 30 Mar 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
TRANSPORT FOR LONDON
Contact Name
Tamsyn Busby
Contact Email
assetlightingandelectriclampsprocurement@tfl.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
LONDON
Postcode
E20 1JN
Post Town
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI41 Hackney and Newham
Delivery Location
TLI London
Local Authority
Newham
Electoral Ward
Stratford Olympic Park
Westminster Constituency
Stratford and Bow

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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